At a Glance
- Tasks: Support the education team with administration tasks and ensure smooth operations.
- Company: Join a specialist school dedicated to providing quality care and education for young people.
- Benefits: Flexible hours, competitive pay, and holiday entitlement during term time.
- Other info: Dynamic work environment with opportunities for personal growth and development.
- Why this job: Make a difference in the lives of young people while developing your admin skills.
- Qualifications: Previous office experience, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Hours: 40 hours per week, Term Time Only
The Forum School and Residential Home is a 52-week residential specialist school providing quality therapeutic care and education for young people with Autism, severe learning difficulties, challenging behaviour and complex needs. The children and young people that attend the school range between the ages of 7 and 19 years and enjoy a school calendar closely linked to Local Authority term dates.
Brief description of the job
We are seeking to appoint an Education Administrator to join our team. The position is a vital role, you will work closely with our Head of Education and her department to ensure the smooth running of the administration relating to student annual reviews, learning plans along with other routine correspondence. The role is fast paced and varied, tasks are often time sensitive so you will need to be able to juggle an evolving workload, prioritise tasks and have the ability to work both within a team and independently. We are seeking someone with previous administration/office experience with a keen eye for detail, along with excellent communication and ICT skills.
Key Responsibilities
- To contribute to making the admin team effective. This involves supporting other members of the team and helping to build positive relationships. You must be willing to give and receive constructive feedback aimed at developing the quality of relationships and team performance.
- To prepare a range of documents. This involves creating documents, producing and distributing mail-merge documents, using corporate formats as required. This also includes photocopying and presenting complex material and dealing with correspondence. It is likely to include, amongst others, documents related to such matters as budgets, student case reviews and staff recruitment and selection.
- To enter, find, update and store information in paper-based files so that they are always complete and information can always be easily and quickly found.
- To enter, store and find information on computer-based applications, using a recognisable filing structure, and to produce reports from databases. This will involve maintaining up to date staff and student databases.
- To make and receive phone calls, send and receive faxes and e-mail using the required protocols.
- To maintain stock levels and issue stock on request using the required procedure.
- To deal with mail as per the procedure set out for the establishment, maintaining the appropriate levels of confidentiality. This includes receiving, sorting and distributing incoming mail promptly and, preparing and dispatching mail at the appropriate time at the end of each day.
Person Specification
- Experience of working as an effective team member in an office environment.
- Experience of dealing with information in a variety of formats (written, verbal, electronic, charts, graphs, accounts etc.)
- Ability to use current versions of Microsoft Office applications competently (Word, Excel, Outlook)
- Recognised typing/word processing qualification.
- Minimum of GCSE English and Maths (or ability to prove competence at equivalent level)
- NVQ Level 2 in Administration (or previous relevant experience)
The post is for a total of 40 hours per week, 8.00-4.30 Monday to Fridays which includes a 30-minute unpaid daily break. Hours can be discussed and agreed during the interview process as there is some flexibility. You will receive your salary in 12 equal payments. The post is for 38 working weeks per year (term time only), but you will be paid for 44.6 weeks of the year to include holiday pay.
Cambian is an Equal Opportunities Employer. Cambian is committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.
Administrator employer: The Cambian Group
The Forum School offers a supportive and dynamic work environment where you can make a meaningful impact on the lives of young people with complex needs. As an Education Administrator, you will benefit from a term-time only schedule, allowing for a healthy work-life balance, while also enjoying opportunities for professional development within a dedicated team. Our commitment to fostering positive relationships and providing constructive feedback ensures that every employee can thrive and grow in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at The Forum School or similar organisations. A friendly chat can sometimes lead to job opportunities that aren't even advertised!
✨Tip Number 2
Prepare for the interview by researching common questions for admin roles. Think about how your previous experience aligns with the responsibilities listed in the job description. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Show off your skills! Bring examples of documents you've created or reports you've managed. This will demonstrate your attention to detail and proficiency with ICT, which are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight your relevant experience and skills. We want to see how your background fits with the role of Education Administrator, so don’t hold back on showcasing your admin prowess!
Show Off Your Communication Skills:Since this role involves a lot of correspondence, it’s crucial to demonstrate your excellent communication skills. Use clear and concise language in your application, and don’t forget to proofread for any typos or errors!
Highlight Teamwork Experience:We’re looking for someone who can work well within a team. Share examples from your past roles where you’ve collaborated with others, supported colleagues, or contributed to a positive team environment.
Apply Through Our Website:To make sure your application gets to us directly, apply through our website. It’s the best way to ensure we see your application and can consider you for the role. We can’t wait to hear from you!
How to prepare for a job interview at The Cambian Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Education Administrator position. Familiarise yourself with the tasks mentioned in the job description, like managing student reviews and maintaining databases. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Team Spirit
Since this role involves working closely with the Head of Education and other team members, be prepared to discuss your experience in a team environment. Share examples of how you've contributed to team success and how you handle constructive feedback. This will highlight your ability to build positive relationships and work collaboratively.
✨Demonstrate Your ICT Skills
As an administrator, you'll need strong ICT skills, especially with Microsoft Office applications. Bring examples of documents or reports you've created in the past, and be ready to discuss how you manage information in various formats. This will reassure the interviewers that you can handle the technical aspects of the job.
✨Prepare for Time Management Questions
Given the fast-paced nature of the role, expect questions about how you prioritise tasks and manage your time effectively. Think of specific instances where you've successfully juggled multiple responsibilities and met deadlines. This will showcase your organisational skills and ability to thrive under pressure.
