At a Glance
- Tasks: Support a private family with travel, scheduling, and household tasks.
- Company: Join a dynamic household in Atherton, CA, providing personal assistance.
- Benefits: Flexible hybrid work, competitive pay, and opportunities for travel.
- Other info: Fast-paced environment with a focus on discretion and adaptability.
- Why this job: Be the backbone of a busy family and make their lives easier.
- Qualifications: 3-5 years as a personal or executive assistant, tech-savvy, and detail-oriented.
The predicted salary is between 40500 - 49500 £ per year.
Our client is seeking a highly organized and adaptable Personal Assistant in Atherton, CA to support a private family in both personal and household capacities. The ideal candidate is polished, proactive, emotionally intelligent, and service-minded with a “no task too big or too small” mentality. This role requires discretion, flexibility, and the ability to remain calm and organized in a fast-paced environment.
Key Responsibilities
- Manage complex domestic and international travel arrangements
- Prepare detailed travel itineraries and provide real-time travel support and contingency planning
- Assist with packing, unpacking, and travel preparation as needed
- Maintain dynamic personal calendars, appointments, and scheduling logistics for the Principals
- Coordinate with the Chief of Staff, household staff, and vendors to ensure smooth daily operations
- Handle personal errands, shopping, gifting, returns, and household-related tasks
- Assist with wardrobe organization, dry cleaning coordination, and household inventory
- Provide occasional support with pet care, including scheduling grooming and vet appointments
- Anticipate the needs of the Principals and provide proactive support
- Travel with the Principals as needed
Qualifications
- 3-5+ years of experience in a personal or executive assistant role, preferably within a private household or UHNW environment
- Strong organizational skills and exceptional attention to detail
- Tech-savvy with proficiency in Google Workspace, Apple products, and digital calendar systems
- Valid driver’s license, clean driving record, and passport-ready
- Comfortable with pets and able to assist with occasional physical tasks such as lifting luggage
- Flexible and responsive to last-minute changes and requests
Schedule: 40 hours per week. Hybrid based between the family’s residence and remote work, with domestic and international travel required.
Compensation: Open, DOE
Personal Assistant- Atherton, CA employer: The Calendar Group
Our client offers an exceptional work environment for a Butler in Atherton, CA, where you will be part of a dedicated team committed to delivering five-star European hospitality. With a focus on employee growth and development, the company fosters a culture of excellence and attention to detail, ensuring that every team member is empowered to anticipate needs and maintain the highest standards. The unique location provides a luxurious setting, making it an ideal place for those seeking meaningful and rewarding employment in the hospitality industry.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant- Atherton, CA
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at The Calendar Group!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at The Calendar Group.
We think you need these skills to ace Personal Assistant- Atherton, CA
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at The Calendar Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to The Calendar Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at The Calendar Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to The Calendar Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at The Calendar Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with The Calendar Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at The Calendar Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact The Calendar Group and how you would contribute to adapting HR strategies.
