At a Glance
- Tasks: Manage project documentation and support teams in delivering impactful energy projects.
- Company: Join Mott MacDonald, a global leader in engineering and consultancy.
- Benefits: Enjoy flexible working, competitive salary, and extensive health benefits.
- Other info: Opportunities for professional growth and a supportive, inclusive culture.
- Why this job: Be part of the energy transition and make a real difference in communities.
- Qualifications: Experience in document control and strong IT skills required.
The predicted salary is between 40000 - 50000 £ per year.
Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual. Whether you want to grow as a subject matter expert or broaden your experience with roles across our international community, you’re surrounded by global specialists who want to combine their expertise and champion you to be your best. As a proudly employee-owned business, we benefit our clients, our communities, and each other, investing in creating the right space for everyone to feel empowered, included, and valued. Whatever your ambition, Mott MacDonald is where people come to be brilliant.
About the business unit
The Energy unit delivers services to clients globally across several sectors including hydropower, nuclear, waste, renewable generation and transmission & distribution networks. Together we provide integrated engineering and project management services across the project lifecycle – from concept and design to construction and operations, to decommissioning or repowering and life extension. Together with our clients, we’re helping to deliver the energy transition globally.
Overview of the role
Due to continued growth, our Nuclear, Defence and Civil division is recruiting a Senior Document Controller to support our technical delivery teams across a diverse portfolio of projects within the Energy sector, varying in scale and complexity. We are looking for an enthusiastic and experienced Document Controller with a willingness to develop across all aspects of document management, while also supporting broader project administration activities and potentially managing a small team. In this role, you will work independently using web-based document management platforms, maintaining accurate records and applying template-driven document control processes on large-scale projects. As a Senior Document Controller, you will be responsible for managing and controlling all project documentation from internal teams and external partners. This is a key role in ensuring that teams consistently use the latest document versions, enabling accurate, efficient, and timely project delivery to our clients.
Key responsibilities and duties include:
- Administer the project Common Data Environment (CDE)
- Provide training to project teams on the use of the CDE
- Develop and maintain training materials for end users
- Deliver system support to project stakeholders
- Produce reports on user accounts and system usage
- Support the Information Management Lead in testing systems for project production environments
- Assist with data and document migration activities
- Ensure a 24-hour turnaround for access requests is achieved and maintained
Candidate specification
Essential:
- Experience delivering projects in line with ISO 19650 processes
- Knowledge of AEC content management systems such as SharePoint, Business Collaborator, or ProjectWise
- Familiarity with BIM toolsets from key vendors (e.g. Autodesk, Bentley, Aveva)
- Experience working on large and complex projects
- Demonstrable professional experience in a similar role
- Strong IT literacy, including Microsoft Word, Excel, Access, and PDF documentation, along with good keyboard skills
- Excellent written and verbal communication skills
- Confidence engaging with and presenting to stakeholders
- A commitment to continuous professional development
Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.
UK Immigration
Mott MacDonald Ltd. are not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is as a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, that do not require sponsorship as a Skilled Worker now or in future.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.
Equality, diversity, and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
We offer some fantastic benefits including:
Financial wellbeing
- We match employee pension contributions between 4.5% and 7%.
- Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
Employee Ownership
Our employee ownership model means no external investors, just us, creating a culture of shared success. Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses. As your career grows, so does your stake, recognising your long-term impact and contribution. Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future. For our senior roles you will have a direct pathway towards ownership from day one.
Health and wellbeing
Private medical insurance for all UK colleagues. Health cash plan to support you with every day health costs and treatments. Access to Peppy, providing free support from menopause experts for all UK colleagues. A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family. Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
Lifestyle
A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme. Holiday entitlement increased to a minimum of 35 days after 5 years’ service. Variety of employee saving schemes and discounts from high-street retailers.
Enhanced family and carers leave
Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave. Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay. Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
Learning and development
Primary annual professional institution subscription. A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
Networks, communities, and social outcomes
Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities. Make a difference within our communities through our social outcomes.
Apply now, or for more information about our application process, click here.
Senior Document Controller employer: the business unit
Mott MacDonald is an exceptional employer, offering a dynamic work culture that prioritises employee empowerment and inclusion. With a strong focus on professional development, employees have access to numerous growth opportunities within a global network of specialists, all while enjoying a comprehensive benefits package that includes flexible working arrangements, generous holiday entitlement, and a commitment to health and wellbeing. As an employee-owned business, every team member has a stake in the company's success, fostering a collaborative environment where individual contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Mott MacDonald on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Mott MacDonald's projects in the Energy sector. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Senior Document Controller, you'll need to engage with various stakeholders. Mock interviews with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Mott MacDonald.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your commitment to continuous professional development, as we value that highly.
Showcase Your Communication Skills:Since excellent written and verbal communication skills are essential for this role, make sure your application reflects that. Keep your language clear and concise, and don’t hesitate to demonstrate your ability to engage with stakeholders effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at the business unit
✨Know Your Stuff
Make sure you’re well-versed in ISO 19650 processes and familiar with AEC content management systems like SharePoint or ProjectWise. Brush up on your knowledge of BIM toolsets too, as this will show you’re ready to hit the ground running.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience managing large and complex projects. Be ready to discuss how you’ve successfully controlled documentation and supported project teams in previous positions.
✨Engage with Confidence
Practice your communication skills! You’ll need to present to stakeholders, so be prepared to articulate your thoughts clearly and confidently. Consider doing mock interviews with friends or family to get comfortable.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the role and the company culture. This shows your genuine interest and helps you determine if it’s the right fit for you too!
