At a Glance
- Tasks: Be the friendly face of Mott MacDonald, welcoming visitors and ensuring a smooth office experience.
- Company: Join a global engineering consultancy that values collaboration and personal growth.
- Benefits: Enjoy flexible working, competitive pay, and a range of health and wellbeing perks.
- Other info: Part-time role with opportunities for career advancement in a diverse workplace.
- Why this job: Make a real impact in a supportive environment while developing your skills.
- Qualifications: Great people skills and a knack for organisation; previous office experience is a plus.
The predicted salary is between 30000 - 40000 € per year.
Location/s: Bristol, UK
Mott MacDonald is a global engineering, management, and development consultancy with over 20,000 employees across more than 50 countries and 140+ offices. We work across incredible global industries, delivering exciting work that is defining our future and making an important societal impact in the communities we serve. Our people power our performance – we succeed when they do. With countless opportunities to collaborate, learn, and grow, the possibilities for excellence are as varied as every individual.
About the business unit
Mott MacDonald’s support services are the driving force behind our organisation enabling us to run efficiently and effectively. The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.
Overview of the role
You will be an ambassador for Mott MacDonald as the first person our clients and visitors will meet. With a professional, warm and welcoming personality you will be focused on ensuring everyone enjoys a great experience when attending our premises. You will work as part of the Premises ‘go to’ team for all local help and support and you will have high standards when representing Mott MacDonald and upholding our corporate brand. This office-based role is part-time (15 hours, Thursday & Friday), reporting directly to the Bristol Office Manager.
Your activities will include but not limited to:
- Be the key point of focus for all things office related
- Responsibility for meeting & greeting all visitors ensuring a welcoming and safe environment is always maintained
- Securely handling calls, post, orders i.e. PPE & stationery and general enquiries
- Communicating local office inductions, emergency arrangements, first aid etc
- Ensuring workstations and meeting rooms are set up correctly, with all AV equipment in working order, including troubleshooting when required
- Maintaining the catering supplies for the office
- Assisting the Office manager where required on any H & S tasks
- Act as an appointed first aider and emergency warden
- Co-ordinate emergency wardens and first aid cover
- Act as the first point of contact for any maintenance or cleaning issues, making sure issues are logged promptly
- Ensure the office is kept clean & tidy including compliance with our clear desk policy
- Undertake monthly office inspections
- Coordinating car parking arrangements including visitor parking
Candidate specification
As an Office Coordinator you will be focused on operational activities for the office ensuring staff and visitors enjoy a great experience when attending our premises. In this role you will be responsible for compliance with all mandatory procedures under Mott MacDonald’s Business Management System, namely health, safety, security, information security, and office environmental management.
Desirable:
- Previous experience in an Office/Facilities/Front of House role
- Excellent people skills
- Ability to effectively communicate with staff and visitors through phone, email and in person
- Able to work independently and as part of a team
- Knowledge of Health and Safety in the context of an office environment
- Be prepared for a very varied role
- Know what is and deliver great customer service
- Ability to keep calm and patient even in challenging situations to resolve immediate problems and deliver long term solutions
- Proficient in MS office applications
Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.
Equality, diversity, and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
We offer some fantastic benefits including:
Financial wellbeing
- We match employee pension contributions between 4.5% and 7%.
- Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
- Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
- Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
- As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.
Employee Ownership
Our employee ownership model means no external investors, just us, creating a culture of shared success. Our employees have a stake and a voice in our business, giving them a direct connection to our success through our personal and group performance bonuses. As your career grows, so does your stake, recognising your long-term impact and contribution. Your voice matters, with the opportunity to connect directly with senior leadership through formal channels to help shape our future. For our senior roles you will have a direct pathway towards ownership from day one.
Health and wellbeing
- Private medical insurance for all UK colleagues.
- Health cash plan to support you with everyday health costs and treatments.
- Access to Peppy, providing free support from menopause experts for all UK colleagues.
- A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
- Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.
Lifestyle
- A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
- Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
- Variety of employee saving schemes and discounts from high-street retailers.
Enhanced family and carers leave
- Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
- Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
- Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.
Learning and development
Primary annual professional institution subscription. A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.
Networks, communities, and social outcomes
Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities. Make a difference within our communities through our social outcomes.
Apply now, or for more information about our application process, click here.
Office Coordinator - 2 days per week employer: the business unit
Mott MacDonald is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. With a strong focus on collaboration and shared success, employees benefit from flexible working arrangements, comprehensive health and financial wellbeing packages, and numerous opportunities for personal and career development in the vibrant city of Bristol. As an employee-owned business, every team member has a voice and a stake in the company's success, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator - 2 days per week
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Mott MacDonald. Check out their website and social media to understand their values and what they stand for. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills and experiences align with the Office Coordinator role. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 3
Dress the part! First impressions matter, especially in a front-of-house role. Choose an outfit that reflects professionalism while still being comfortable. You want to feel confident and ready to represent Mott MacDonald from the moment you walk in.
✨Tip Number 4
Follow up after your interview! A quick thank-you email to your interviewer can go a long way. It shows your appreciation for their time and reinforces your interest in the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Coordinator - 2 days per week
Some tips for your application 🫡
Be Yourself:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and what makes you unique.
Tailor Your Application:Make sure to customise your application to fit the Office Coordinator role. Highlight your relevant experience and skills that match the job description, especially your people skills and ability to handle various tasks.
Keep It Clear and Concise:We appreciate clarity! Keep your application straightforward and to the point. Use bullet points where necessary to make it easy for us to read and understand your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at the business unit
✨Know the Company Inside Out
Before your interview, take some time to research Mott MacDonald. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Showcase Your People Skills
As an Office Coordinator, you'll be the first point of contact for visitors. Prepare examples of how you've successfully interacted with clients or colleagues in the past. Highlight your ability to create a welcoming environment and handle challenging situations with grace.
✨Demonstrate Your Organisational Skills
This role requires excellent organisational abilities. Be ready to discuss how you manage multiple tasks, such as coordinating meetings and handling office supplies. Use specific examples to illustrate your efficiency and attention to detail.
✨Prepare for Health and Safety Questions
Given the importance of health and safety in this role, brush up on relevant procedures and regulations. Be prepared to discuss how you would ensure compliance and maintain a safe environment for both staff and visitors.
