At a Glance
- Tasks: Coordinate property maintenance, manage schedules, and ensure compliance standards are met.
- Company: Join a dynamic team focused on efficient property management and maintenance operations.
- Benefits: Enjoy a competitive salary, 20 days holiday, company pension, and paid staff away days.
- Other info: Opportunity to work with diverse stakeholders and enhance your coordination skills.
- Why this job: Perfect for organised individuals who thrive in fast-paced environments and love problem-solving.
- Qualifications: 3 years of admin experience in property or maintenance, strong customer service skills required.
The predicted salary is between 24000 - 28000 € per year.
Job Description
Property and Maintenance Coordinator (Fixed term contract - 1 year)
We are seeking a proactive and highly organised Property and Maintenance Coordinator to support the smooth operation of our Maintenance Team. You will act as a key liaison between property occupants, internal departments, contractors, and suppliers—ensuring maintenance issues are resolved promptly, properties meet compliance standards before occupation, and warehouse and fleet operations are managed effectively.
This position is ideal for someone who thrives in a fast-paced environment, possesses strong communication and organisational skills, and has experience in property, maintenance, or facilities coordination.
Property and Maintenance Coordinator Key Responsibilities
- Serve as the primary point of contact for reporting maintenance issues via the online facilities management platform.
- Keep occupants informed of job progress, provide resolutions, and reopen tasks if necessary.
- Generate and circulate weekly reports on outstanding maintenance tasks and key issues.
- Ensure all jobs are prioritised appropriately, allocated efficiently, and completed within timeframes.
- Manage the team’s daily schedules, ensuring jobs are allocated according to priority and skillset.
- Monitor and ensure job statuses are updated in the system, with accurate notes and completed forms.
- Ensure maintenance staff have the necessary tools, access cards, and approvals.
- Maintain appropriate staff coverage by coordinating rest days and arranging cover.
- Report team absences and reschedule jobs where required.
- Oversee the maintenance team inbox and respond to queries in a timely manner.
- Support the transition from Arthur Online to Job Logic, ensuring data integrity across sites, assets, occupants, and maintenance schedules.
- Ensure all compliance certificates (Electrical, Fire Alarm, Emergency Lighting, Gas) are obtained and renewed as required and coordinate and monitor legionella checks, ensuring visits are logged and followed up appropriately.
- Manage congestion and Dart Charge accounts, schedule vehicle MOTs, repairs, and servicing; maintain up-to-date vehicle records and ensure all vehicle policies are adhered to and documentation is stored securely.
- Act as the main point of contact for contractors and suppliers and communicate timelines, monitor progress, and follow up to ensure deadlines are met.
- Arrange property clearances as part of onboarding or handover processes.
- Coordinate deliveries to sites and individual occupants.
- Maintain suitable stock levels in the warehouse and reorder as required.
- Ensure white goods are delivered and installed ahead of occupancy.
Property and Maintenance Coordinator Requirements
- Minimum of 3 years’ administrative experience, ideally within the property, maintenance, or construction sectors with strong background in customer service, including managing enquiries and complaints.
- Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with facilities/property management systems is advantageous.
- Confident liaising, negotiating, and building relationships with a wide range of stakeholders.
- Strong problem-solving skills with a practical, solutions-focused mindset.
- Ability to manage workload effectively under pressure and meet deadlines with minimal supervision and experience of managing own workload in a busy office environment.
Property and Maintenance Coordinators Benefits:
- Salary £30k - £35k
- 20 days holiday's plus BH
- Company pension
- Close between Christmas and New Year
- EAP
- Staff away days one in summer and one at Christmas – all paid for.
Unfortunately, due to time restrictions we cannot respond to every applicant, in the event that we haven’t contacted you within 48 hours please take it you have not been successful for this particular role, but your details will be kept on file and considered for all future vacancies.
We are an equal opportunities agency and welcome applicants from all backgrounds.
We are acting on behalf of the client as an Employment Agency in relation to this vacancy.
Property & Maintenance Coordinator in London employer: The Business Connection Group
As a Property & Maintenance Coordinator, you will join a dynamic team that values proactive communication and organisational excellence. Our company fosters a supportive work culture with opportunities for professional growth, offering competitive benefits such as 20 days of holiday plus bank holidays, a company pension, and fully funded staff away days. Located in a fast-paced environment, we prioritise employee well-being and development, making us an excellent employer for those seeking meaningful and rewarding careers.
Contact Detail:
The Business Connection Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Property & Maintenance Coordinator in London
✨Tip Number 1
Familiarise yourself with property and maintenance management software, especially Job Logic, as this will be crucial for the role. Understanding how to navigate these systems can give you an edge during the interview process.
✨Tip Number 2
Brush up on your communication skills, particularly in managing relationships with contractors and suppliers. Being able to demonstrate your ability to liaise effectively with various stakeholders will show that you're a great fit for the team.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. This will highlight your organisational skills and ability to prioritise, which are key for the Property & Maintenance Coordinator position.
✨Tip Number 4
Research compliance standards relevant to property maintenance, such as electrical and fire safety regulations. Showing your knowledge in this area can set you apart as a candidate who is proactive and well-informed.
We think you need these skills to ace Property & Maintenance Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in property, maintenance, or facilities coordination. Emphasise your organisational skills and any experience managing enquiries and complaints.
Craft a Strong Cover Letter:Write a cover letter that showcases your proactive approach and ability to thrive in fast-paced environments. Mention specific examples of how you've successfully managed maintenance issues or coordinated teams in the past.
Highlight Relevant Skills:In your application, clearly outline your proficiency in Microsoft Office and any familiarity with facilities/property management systems. Also, mention your strong communication and problem-solving skills.
Follow Application Instructions:Ensure you carefully follow any specific instructions provided in the job listing. This may include submitting documents in a particular format or addressing your application to a specific person.
How to prepare for a job interview at The Business Connection Group
✨Showcase Your Organisational Skills
As a Property and Maintenance Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully prioritised tasks and managed schedules under pressure.
✨Communicate Clearly and Confidently
Strong communication is key in this role. Practice articulating your thoughts clearly and confidently, especially when discussing how you've liaised with various stakeholders in previous positions.
✨Familiarise Yourself with Relevant Software
Since the job involves using facilities management systems, brush up on your knowledge of any relevant software. If you have experience with similar platforms, be ready to discuss how you used them to improve efficiency.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills. Think of specific instances where you encountered challenges in property or maintenance coordination and how you resolved them effectively.
