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- Tasks: Provide top-notch admin support and help keep the office running smoothly.
- Company: Join a dynamic team at a leading company near Cambridge.
- Benefits: Flexible working, 25 days holiday, and awesome team events await you.
- Why this job: Make a real difference in a supportive environment while growing your skills.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
- Other info: Enjoy personal growth opportunities and wellness programs to support your well-being.
The predicted salary is between 24000 - 36000 £ per year.
We are working on behalf of our client to recruit an Administrator to join their Oakington Office, near Cambridge. This is an excellent opportunity for a proactive and enthusiastic individual with a positive, can-do attitude who takes pride in delivering high-quality support. The successful candidate will play a key role in providing efficient and effective administrative support across the business. The role involves delivering professional support services to the office’s professional teams, as well as contributing to the wider business. The successful candidate will be expected to work in line with the client’s values, objectives, and established procedures.
The successful candidate will be responsible for:
- Managing Outlook calendars for Directors and Team Leads
- Arranging meetings, issuing agendas, taking minutes, and managing follow-up actions
- Coordinating travel and accommodation and liaising with clients regarding site access where required
- Assisting with telephone and email enquiries for the Cambridge office
- Providing reception cover and managing conference room bookings and preparation
- Setting up new projects and archiving project information upon completion
- Ensuring purchase orders are entered into the MIS and invoices are correctly attached
- Processing and circulating reports in line with internal standards
- Supporting the preparation of fee quotes and updating the CRM system
- Assisting with bid preparation and submissions for new work
- Supporting the preparation of specifications, certificates, and contract instructions
- Assisting in the production of tender analysis documentation
- Liaising with Team Leads to prepare and issue client invoices
- Producing monthly financial reports for Team Leads
- Inputting contractor timesheets on the management system
- Supporting marketing activities, including project profiles and CV preparation
Essential Skills, Experience, and Attributes:
- Previous administration experience
- Advanced working knowledge of Microsoft Office applications
- Strong Excel skills, including a clear understanding of formulas
Benefits include:
- Opportunities for flexible and remote working
- Holiday entitlement of 25 days plus bank holidays with long service recognition and festive shutdown
- Opportunities for personal and professional growth in a supportive environment including in-house coaching and mentoring and professional membership support
- Competitive Company Pension Scheme, health cash plan scheme
- Professional membership support
- Great office team building events and fully expensed seasonal social events
- On-site parking facilities and a cycle to work Scheme
- Death in service benefit and other Health & Mental Wellness Programs
- Early Finish incentives and additional leave allocated for volunteering (up to 2 days)
Office Administration Assistant employer: The Burford Recruitment Company Ltd
Contact Detail:
The Burford Recruitment Company Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administration Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can demonstrate how your skills align with their needs. Practise common interview questions and think of examples that showcase your previous admin experience.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing proactive candidates who take the initiative to reach out directly.
We think you need these skills to ace Office Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administration Assistant role. Highlight your previous administration experience and any relevant skills, especially your advanced knowledge of Microsoft Office and strong Excel skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive attitude and enthusiasm for the role. Tell us why you’re the perfect fit for our client’s values and how you can contribute to the wider business. Keep it engaging and personal!
Showcase Your Skills: In your application, don’t just list your skills—show us how you’ve used them in real situations. Whether it’s managing calendars or coordinating travel, give us examples that demonstrate your ability to deliver high-quality support. We love seeing practical applications of your skills!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s quick and easy, and you’ll be able to keep track of your application status. Plus, we’re always here to help if you have any questions along the way!
How to prepare for a job interview at The Burford Recruitment Company Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Administration Assistant. Familiarise yourself with tasks like managing calendars, arranging meetings, and processing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Tech Skills
Since strong Excel skills are essential for this role, be prepared to discuss your experience with Microsoft Office applications. You might even want to brush up on some advanced Excel functions or formulas. If you can, bring examples of how you've used these tools effectively in previous roles.
✨Demonstrate Your Proactive Attitude
The client is looking for someone with a positive, can-do attitude. During the interview, share examples of how you've taken initiative in past roles. Whether it was streamlining a process or stepping up to help a colleague, showing your proactive nature will resonate well with the interviewers.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the company culture, team dynamics, or opportunities for professional growth. This not only shows your interest but also helps you determine if the company aligns with your values and career goals.