The British Academy – the UK’s national body for the humanities and social sciences - is seeking a Fellowship Engagement Assistant to join our team in the Fellowship & Development Directorate, providing key support in the delivery of Fellowship engagement and election cycle.
ROLE PURPOSE / OVERVIEW
Join the Fellowship team at the British Academy in a varied role supporting Fellowship engagement and events, communication, and helping the run the busy and friendly Fellowship office.
As the Fellowship Engagement Assistant, you will work directly with Fellows and colleagues across the Academy, helping deliver a responsive and well‑organised programme. You will have an interest in the humanities or social sciences and be able to juggle a variety of practical and administrative tasks, communicate clearly, manage deadlines and work collaboratively, using initiative and knowing when to seek guidance.
OFFICE LOCATION - 10-11 Carlton House Terrace, St James Park, London, SW1Y 5AH
KEY RESPONSIBILITIES
. Fellowship elections
- Support the Fellowship Manager and Fellowship Officers with administrative aspects of the Fellowship elections process, including contributing to the collation of Sections paperwork
- Support the Fellowship Engagement Manager with running Fellowship engagement events, including liaising with Fellows, room bookings, invitations, tracking attendance, dietary and accessibility requirements, catering, name badges
- Contribute to Fellowship communications as directed by the Fellowship Engagement Manager, but could include drafting content, editing documents
- Act as primary point of contact for the Fellowship email inbox, redirecting queries as needed, and passing on feedback to relevant teams, chasing and tracking responses
- Update Fellows Portal as required
3. Fellowship governance
- Support across the Fellowship Team with committee planning as required, including room bookings, meeting invites, dietary and accessibility requirements, RSVPs, minutes
4. Fellowship data and information
- Support the maintenance of the Salesforces CRM system by updating Fellows records
- Maintain accurate Sharepoint folders and files, so information is easily accessible
- Process Fellowship subscriptions and travel claims, plus other expenses as arise
- Handle Fellowship post to the Academy
- Contribute to other related projects, tasks and responsibilities on behalf of the Fellowship Team and Fellowship and Development Directorate as reasonably requested.
Key Stakeholders
Internal:
All Academy Teams/Directorates, Vice Presidents, Section Chairs, Fellows
External:
Other Academies
ROLE REQUIREMENTS
QUALIFICATIONS
- Experience of working in a demanding and varied administrative or events role
- Experience in running meetings and committees
- Experience of communicating effectively with staff across departments and at all levels of seniority
- Experience of using CRM systems
WORKING RELATIONSHIPS
Works and communicates effectively, both verbally and in writing
- Demonstrates a positive attitude towards helping others by providing appropriate support and using initiative
- Communicates effectively both internally and externally
- Promotes a positive impression of the Academy
KNOWLEDGE AND SKILLS
Demonstrates and develops appropriate knowledge and skills
- Makes suggestions for improving the way things are done
- Seeks and uses opportunities to learn and develop, and is quick in picking up new tasks
PROACTIVITY AND PLANNING
Manages time and resources effectively in order to achieve own and organisational objectives
- Takes ownership of tasks and prioritises tasks to meet deadlines, monitoring progress effectively
- Keeps relevant colleagues informed and seeks input as needed
- Evaluates and reflects on plans and delivery and applies learning to future planning
PROBLEM SOLVING AND DECISION MAKING
Ensures good decisions are made through a rational and methodical approach
- Identifies problems and opportunities, acting on them with a proactive, can‑do attitude
- Sets the right balance between referring decisions to the appropriate level and taking things forward without referral
- Takes a flexible approach to their work, happy to take on different responsibilities in the interests of the Academy
MUST BE COMMITTED TO THE BRITISH ACADEMY'S WORKPLACE VALUES OF:
COLLABORATION, CREATIVITY, EMPATHY, EXCELLENCE, INTEGRITY, RESILIENCE AND RESPECT
Role closes to applications on 23 November 2026
Fellowship Engagement Assistant (FTC/12 months) employer: The British Academy
The British Academy is an exceptional employer, offering a collaborative and inclusive work culture that values the contributions of every team member. Located in the heart of London, employees benefit from a vibrant environment with access to professional development opportunities, competitive benefits, and a commitment to fostering talent within the humanities and social sciences sector.
