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For Companies At a Glance
- Tasks: Provide high-level organisational and administrative support across various teams.
- Company: Join Boots Opticians, a proud equal opportunity employer.
- Benefits: Enjoy flexible benefits, generous discounts, and a supportive work environment.
- Why this job: Be the backbone of our operations and help teams thrive.
- Qualifications: Strong organisational skills and attention to detail are essential.
- Other info: Open to part-time options and committed to inclusivity.
The predicted salary is between 28800 - 43200 £ per year.
Contract: 12 Mths FTC
Location: Nottingham Head Office
What you'll be doing
The PA & Admin Support role provides high‑level organisational, administrative, and people‑focused support across Retail, Operations, Property, Franchise, Regions, and Store teams. The position acts as a central coordination point, ensuring leaders and regional teams are fully supported to operate efficiently and effectively.
Key responsibilities
- Diary & Meeting Management – Full management of complex diaries, including meetings, calls, store visits, venue bookings, and rescheduling. Organisation of team meetings, development days, divisional events, clinical days, and regional conferences. Preparation of store visit packs (scorecards, P&L, weekly sales) and attendance at visits/meetings as required. Serve as the diary contact point for Regional Managers and support external event bookings.
- Travel & Expenses – Arrange all travel: flights, trains, hotels, car hire, and research optimal travel routes. Submit and manage Concur expenses, upload receipts, maintain mileage logs, and resolve outstanding or queried claims.
- People Administration – Update PeopleAdmin for direct reports and store/region structures: contract changes, holiday corrections, sickness, MAT/PAT leave, absence. Complete PPFs, emergency payments, hierarchy updates, and change request forms (Welcome Bonus, Refer a Friend). Manage personal files, holiday planners, weekend working logs, and ensure holiday cover is arranged.
- General Administration & Operational Support – Manage leaders' inboxes during annual leave and ensure continuity with deputies. Set up and approve OneID and email accounts. Prepare spreadsheets, collect data, and request reports from People Information as required. Raise PO numbers and manage invoices. Support store/region admin: bonus queries, RAF/Welcome Bonus follow‑up, company expense clearing, and personnel record updates. Act as a central point of contact for Regional Managers, Store Leaders, and HRBPs for operational and admin queries.
What you'll need to have (our must-haves)
- Strong organisational and planning skills, with the ability to juggle priorities.
- Ability to manage high volumes of tasks while maintaining accuracy, with a strong attention to detail.
- Clear and professional communication with senior leaders, stores and external parties.
- Ability to take accurate, impartial notes in formal meetings.
- Strong IT and system skills; Microsoft Office, PeopleAdmin, Concur.
- Experience raising POs and resolving invoice queries.
- Competence in handling sensitive personnel information securely.
- Confidence in troubleshooting store or regional admin queries.
Rewards designed for you
- Boots Retirement Savings Plan
- Discretionary annual bonus
- Generous employee discounts
- Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
- Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more.
- Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday.
A bit about us
At Boots Opticians, we help everyone see what's possible, from our customers to our colleagues. We're a proud equal opportunity employer, and the diversity of our colleagues is so important to us, as we create a positive and inclusive workplace for everyone who steps through the door.
What's next
If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part‑time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.
Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case‑by‑case basis. We hope to hear from you soon. Be brilliant with Boots.
Personal Assistant - Opticians in Nottingham employer: The Boots Company PLC
Contact Detail:
The Boots Company PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Opticians in Nottingham
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Boots Opticians. Check out their social media and website to understand their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to organisational skills and diary management. Think about examples from your past experiences where you've successfully juggled multiple tasks or handled sensitive information. The more you practice, the more confident you'll feel!
✨Tip Number 3
Dress to impress! First impressions matter, so make sure you look professional and polished for your interview. Choose an outfit that reflects the company's culture while still making you feel comfortable and confident.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it gives you a chance to reiterate why you're the perfect fit for the Personal Assistant position at Boots Opticians.
We think you need these skills to ace Personal Assistant - Opticians in Nottingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your organisational and planning skills. We want to see how your experience aligns with the key responsibilities of the Personal Assistant role.
Showcase Your Communication Skills: Since clear and professional communication is a must-have, include examples in your application that demonstrate how you've effectively communicated with senior leaders or external parties in the past.
Highlight Your IT Proficiency: Mention your experience with Microsoft Office, PeopleAdmin, and Concur. We love seeing candidates who are tech-savvy and can handle various systems with ease, so don’t hold back!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at The Boots Company PLC
✨Master the Diary Management
Since the role involves complex diary management, practice discussing your experience with scheduling and prioritising meetings. Be ready to share specific examples of how you've successfully managed multiple calendars and ensured smooth communication between teams.
✨Showcase Your Organisational Skills
Prepare to demonstrate your strong organisational abilities. Bring examples of how you've handled high volumes of tasks while maintaining accuracy. You might even want to create a mini portfolio showcasing your planning skills, like event organisation or travel arrangements.
✨Communicate Clearly and Professionally
As you'll be liaising with senior leaders and external parties, practice articulating your thoughts clearly. Consider role-playing common interview questions with a friend to refine your communication style and ensure you come across as professional and confident.
✨Familiarise Yourself with Relevant Tools
Get comfortable with Microsoft Office, PeopleAdmin, and Concur before the interview. If you have experience raising POs or resolving invoice queries, be prepared to discuss these processes in detail. Showing that you're tech-savvy will give you an edge!