People Administrator

The Body Shop has been here since 1976 and we’re not going anywhere. There’s never been a more exciting time to join us, with a range of fantastic opportunities now available. We’re looking for fellow pioneers of ethical beauty who are keen to drive our business in the UK and around the world. If that sounds like you, we’d love you to join us as we embark on our next chapter. The Body Shop is committed to generating positive economic, social and environmental impact. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up.

Your role in a nutshell: We are looking for a People Administrator on a 6 month fixed-term contract. This role supports the full employee lifecycle, including contract preparation, visa and work permit processing, recruitment coordination, onboarding, and day-to-day HR generalist activities.

More about the role:

• Draft, issue, and maintain employment contracts in line with Labour Law and company policies.
• Prepare offer letters, contract amendments, NOCs, salary certificates, and other HR documents.
• Ensure all employee files are complete, accurate, and compliant with legal and audit requirements.
• Coordinate the full visa cycle for new hires, renewals, cancellations, and dependents.
• Liaise with government portals.
• Track visa expiry dates and ensure timely processing to avoid delays or penalties.
• Support compliance with labour regulations and company policies.
• Assist in sourcing candidates, screening CVs, and shortlisting applicants.
• Schedule and coordinate interviews with hiring managers.
• Conduct initial phone screenings and support interview assessments where required, alongside onboarding activities.
• Maintain recruitment trackers and ensure a smooth candidate experience.
• Prepare onboarding plans, welcome packs, and orientation schedules.
• Ensure new employees complete all required documentation and system registrations.
• Coordinate probation reviews and follow up with managers.
• Support exit processes including final settlement documentation, and offboarding interviews.
• Assist with HR reporting, onboarding new suppliers, PO requests and administrative tasks as needed.

What we look for:

• HR Administration
• Strong HR Understanding
• Labour law & Governing Systems
• Recruitment and selection
• Organisation and time management
• Communication and Interpersonal skills
• Accuracy & Attention to detail
• Problem solving
• Confidential Stakeholder management
• Adaptability
• Initiative and proactive

• 1 - 3 years hands on HR experience ideally in a generalist HR assistant role
• Desired Government portals experience
• Experience preparing employment contracts, offer letters and HR documentation
• Supporting recruitment activities

• Contract turnaround time - 2 to 3 days from offer approval
• Visa & work permit processing - 2 days from contract
• Recruitment and selection - Time to shortlist, interview schedule
• Onboarding, offboarding completion rate
• Probation review follow up compliance
• Attendance and leave accuracy
• Task completion rate
• Process improvement contribution rates

Benefits: As well as a competitive salary, here are just a few of the rewards that you can look forward to if you join us: a 6% non-contributory pension plan, 23 days holiday, 50% staff discount and access to product sample sales, access to Perks at Work, our online shopping channel with exclusive deals & discounts, as well as LOVE money to spend on your wellbeing and personal development.