At a Glance
- Tasks: Manage expatriate accommodation and provide all-round office support.
- Company: Dynamic company focused on employee relocation and housing solutions.
- Benefits: 5-day work week, competitive salary, and opportunities for professional growth.
- Other info: Enjoy a supportive work environment with opportunities to develop your career.
- Why this job: Join a vibrant team and make a difference in employees' lives through effective accommodation management.
- Qualifications: Experience in property management or administrative roles; strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
5D week; Mon-Fri: 8.30am-5.30pm
Duties and Responsibilities
- Manage the full spectrum of expatriate accommodation matters: Sourcing, viewing, shortlisting and coordinating rental apartments/condominiums for assigned employees.
- Liaise with landlords, property agents, MCST office, building management offices and service providers on tenancy, handover, defects, access, maintenance and renewal matters.
- Coordinate lease documentation, tenancy renewals, rental payments, deposits, termination arrangements and move-in/move-out inspections.
- Oversee utilities, telecommunications, internet, air-conditioning servicing, furniture, appliances and other housing-related arrangements to ensure accommodations are ready and properly maintained.
- Attend to accommodation-related issues raised by expatriate employees and coordinate timely resolution with landlords, agents, contractors and vendors.
- Track accommodation costs, tenancy schedules, contract expiry dates, service records, supplier invoices and related administrative documentation.
- Support employee relocation and settling-in arrangements, including hotel bookings, temporary lodging, and air ticket coordination.
- Maintain proper records of company-leased apartments, fixed assets, inventory, keys, access cards and housing-related documents.
- Assist in reviewing accommodation arrangements to ensure cost control, operational efficiency and compliance with company guidelines.
- Provide all-round office administrative and management support.
- General office upkeep and maintenance of the office.
- Sourcing, purchasing and/or maintenance of items.
- Purchasing and maintaining of fixed assets such as office equipment, furniture & fittings.
- Keeping track of monthly office expenses and verifying supplier invoices.
- Sourcing and purchasing office items or gifts.
- Coordinating and organising office activities and office projects as and when required.
- Undertake any other ad-hoc duties as assigned.
Job Requirements
- Prior experience in expatriate accommodation, corporate housing, facilities management, property management, or relocation coordination will be highly advantageous.
- Minimum 2 years' relevant experience in an administrative or office management role.
- Comfortable liaising with landlords, property agents, MCST/building management, contractors, vendors and expatriate employees.
- Able to manage multiple tenancy arrangements, housing issues, renewal deadlines, invoices and administrative records independently.
- Must possess a Class 3 driving license.
- Proficiency in MS Office software.
- Strong organisational and time management skills.
- Good interpersonal skills and pleasant personality.
- Self-driven and independent.
- A keen eye for detail and a commitment to delivering high-quality work.
Admin Executive in Penarth employer: THE BLUE BARREL PTE. LTD.
As an Admin Executive with us, you'll thrive in a supportive work culture that values collaboration and employee well-being, all within a 5-day work week. We offer competitive benefits, opportunities for professional growth, and a dynamic environment where your contributions directly impact the expatriate experience. Join us in a location that fosters both personal and career development, ensuring you feel valued and engaged every day.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Executive in Penarth
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for an Admin Executive role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role thoroughly. Understand their values and how your experience in expatriate accommodation can add value. This will help you stand out and show that you’re genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your organisational skills and ability to manage multiple tasks, as these are key for the Admin Executive role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of landing that interview. Plus, it’s super easy to navigate!
We think you need these skills to ace Admin Executive in Penarth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in expatriate accommodation and administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your past achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Admin Executive role. Share specific examples of how you've managed tenancy arrangements or liaised with landlords in the past.
Show Off Your Organisational Skills:Since this role involves juggling multiple tasks, make sure to highlight your organisational abilities in your application. We love candidates who can keep track of deadlines and manage various housing issues efficiently!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at THE BLUE BARREL PTE. LTD.
✨Know Your Stuff
Before the interview, make sure you understand the ins and outs of expatriate accommodation and property management. Brush up on relevant terminology and processes, as this will show your potential employer that you're serious about the role and have done your homework.
✨Showcase Your Experience
Be ready to discuss your previous experience in administrative roles or property management. Prepare specific examples of how you've successfully managed tenancy arrangements or resolved housing issues. This will help demonstrate your capability to handle the responsibilities outlined in the job description.
✨Ask Smart Questions
Prepare a few thoughtful questions to ask during the interview. Inquire about the company's approach to managing expatriate accommodations or how they handle challenges in the industry. This shows your interest in the role and helps you gauge if the company is the right fit for you.
✨Demonstrate Your Organisational Skills
Since the role requires strong organisational abilities, be prepared to discuss how you manage multiple tasks and deadlines. You might even want to share a system or tool you use to keep track of important documents and schedules, which will highlight your proactive approach to work.
