Executive Assistant to 2 Business Leaders

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte. These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders. The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued.

Core Pillars

• Franchise Management – which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Harry Potter franchise.
• Client Management – we represent a large and eclectic list of clients’ literary and entertainment rights portfolios and pursue commercial opportunities for them through deal making in the UK, US and internationally, partner management and backlist rights management.
• Governance & support – we provide governance, resources and support to companies owned by J.K. Rowling.

Overall Purpose of the Job

The Executive Assistant provides high-level administrative and operational support to two executive-level leaders and their respective teams. This role requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a trusted partner, helping leaders stay focused on strategic priorities while ensuring day-to-day operations run smoothly.

Summary of Duties

• Executive Support
  • Manage complex calendars for two executives, including scheduling meetings, prioritising requests, and resolving conflicts.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense tracking.
  • Prepare executives for meetings by compiling agendas, briefing materials, presentations, and follow‑up notes.
  • Serve as a key point of contact between executives and internal/external stakeholders.
  • Handle confidential and sensitive information with the highest level of discretion.
• Team & Operational Support
  • Provide administrative support to the executives’ teams, including meeting coordination, onboarding support, and team communications.
  • Organise and support team meetings, offsites, and events (logistics, materials, action items).
  • Track action items, deadlines, and deliverables across leadership priorities.
  • Support budget tracking, expense reporting, and purchase requests as needed.
• Process Improvement & Special Projects
  • Identify opportunities to improve workflows, processes, and administrative efficiency.
  • Support special projects and strategic initiatives as assigned.

Person Specification

Qualifications & Experience

• Several years of experience as an Executive Assistant or in a similar senior administrative role, preferably supporting executive-level leaders.
• Proven experience managing multiple leaders and competing priorities simultaneously.
• Strong proficiency with productivity tools (e.g., Google Workspace or Microsoft Office, calendar and expense systems).
• Excellent written and verbal communication skills.
• High level of professionalism, integrity, and emotional intelligence.

Key Skills & Competencies

• Exceptional organisation and time‑management skills.
• Ability to anticipate needs and proactively solve problems.
• Strong attention to detail with the ability to see the bigger picture.
• Comfortable working in a fast‑paced, changing environment.
• Collaborative, service‑oriented mindset with the confidence to push back when needed.

What You Can Expect From Us

• Competitive Salary.
• Company Bonus Scheme.
• Hybrid working policy (4 days/week in office).
• 25 days’ holiday (plus 8 bank holidays).
• Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.
• Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay).
• Group Pension Plan where we contribute 5% and annual pension workshops.
• Life Assurance of 4 times salary.
• Health Insurance (currently with Vitality).
• Health Shield Cashback Plan – dental, optical, physio and wellbeing benefits and much more.
• Annual Creative Bursary to spend on the creative activity of your choice.
• 2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.
• Monthly Lunch & Learn events – hearing great stories from colleagues, clients and external speakers.
• Regular fundraising events to raise money for our charity of the year.
• Seasonal company parties and team lunches.
• Subsidised on‑site massages.
• Learning and Development opportunities, including an in‑house Mentoring Programme.