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- Tasks: Support the Visual Merchandising team by managing operations and financial processes.
- Company: Join a leading luxury shopping destination with a focus on memorable experiences.
- Benefits: Generous salary, 25 days leave, birthday leave, discounts, and private medical cover.
- Why this job: Be the backbone of a creative team and make a real impact behind the scenes.
- Qualifications: Strong organisational skills and experience with Excel, PowerPoint, and ideally Oracle.
- Other info: Dynamic and inclusive environment with opportunities for growth and fun.
The predicted salary is between 28800 - 43200 £ per year.
Step into a pivotal role at the heart of our Visual Merchandising team as a VM Operations & Administrative Coordinator. You’ll keep our department running seamlessly by managing key operational processes, from Oracle accuracy and CAPEX/OPEX tracking to PO handling and financial coordination across local and central teams. You’ll also play an important part in supporting brand‑facing VM initiatives, reporting, and seasonal project administration.
If you’re highly organised, detail‑driven, and ready to make a real impact behind the scenes, this role is for you.
About the role- Keep our operational world running smoothly, from creating and receipting POs in Oracle to staying on top of invoice flows, financial processes, and budget tracking.
- Feel empowered to own key financial coordination, partnering with both local and central finance teams on CAPEX/OPEX updates, variance reports, supplier onboarding, contracts, and project approvals.
- Become the backbone of our Visual Merchandising rhythm, nurturing MDV calendar organisation, ensuring image executions are beautifully filed, and supporting seasonal VM projects.
- Bring brand moments to life by helping craft engaging presentations and decks for brand teams, leadership updates, and key VM initiatives.
- Shape the story behind our performance, supporting KPI reporting and providing the clarity that helps the brand and VM teams make smart, informed decisions.
- You feel confident managing administrative and financial processes from POs and invoices to CAPEX/OPEX tracking.
- You are proficient working with Excel, PowerPoint and (ideally) Oracle.
- Your organisational skills shine through in how you manage multiple tasks, keep information accurate, and maintain tidy trackers, documents and shared platforms such as SharePoint.
- You communicate clearly and work positively with cross-functional teams, bringing a collaborative and solutions focused approach to every interaction.
- You’re detail-driven, proactive and adaptable, with the ability to learn new systems quickly and support reporting or data tasks (Power BI experience is a bonus).
- Prior experience in Visual Merchandising, retail operations or project coordination is helpful in giving you useful context for seasonal cycles, brand work and presentation support.
The Bicester Collection are the worlds’ leading luxury shopping destinations, and we are committed to creating magical and memorable experiences for our guests.
In return for your dedication and hard work, you’ll receive a generous salary and along with a competitive benefits package including 25 days annual leave, along with extra leave on your birthday and if you are getting married or moving, you will receive discounts throughout our villages, a very generous employee referral bonus, access to private medical and dental cover, along with many more benefits!
We believe that an inclusive workforce makes magic happen. We have huge ambition for what we can achieve together and we want to have fun!
Visual Merchandising Team Assistant employer: The Bicester Village Shopping Collection
Contact Detail:
The Bicester Village Shopping Collection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Visual Merchandising Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the Visual Merchandising field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your organisational prowess and any relevant projects you've worked on. This visual representation can really make you stand out.
✨Tip Number 3
Prepare for interviews by researching the company’s recent VM initiatives. Bring ideas to the table that show you’re not just a fit, but that you’re ready to contribute from day one!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Visual Merchandising Team Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administrative and financial processes. We want to see how your skills align with the role, so don’t hold back on showcasing your organisational prowess!
Show Off Your Tech Skills: Since proficiency in Excel, PowerPoint, and ideally Oracle is key, be sure to mention any relevant experience you have with these tools. If you've got Power BI experience, definitely include that too – it could give you an edge!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication shines through. Highlight your collaborative approach and how you can contribute positively to our team.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at The Bicester Village Shopping Collection
✨Know Your Numbers
Since the role involves financial coordination, brush up on your understanding of CAPEX and OPEX. Be ready to discuss how you've managed budgets or tracked expenses in previous roles. This shows you’re not just detail-oriented but also financially savvy.
✨Excel at Excel
Proficiency in Excel is key for this position. Before the interview, practice using functions, pivot tables, and data visualisation techniques. You might even want to prepare a quick example of how you've used Excel to solve a problem or streamline a process.
✨Showcase Your Organisational Skills
Prepare to share specific examples of how you’ve managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to keep everything organised and on track.
✨Collaborate Like a Pro
This role requires working with cross-functional teams, so be ready to discuss your experience in collaboration. Think of a time when you worked with different departments to achieve a common goal and how you navigated any challenges that arose.
