At a Glance
- Tasks: Manage the CAFM system and coordinate facilities operations for a vibrant retail environment.
- Company: Join a dynamic team at Bicester Village, known for its commitment to sustainability.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Fast-paced environment with a focus on continuous improvement and collaboration.
- Why this job: Be part of a team that drives operational efficiency and supports sustainability goals.
- Qualifications: Experience in facilities administration and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a highly organised and detail‑focused Facilities Administration Coordinator to support the Facilities team at Bicester Village. This role is key to the successful implementation and ongoing management of our CAFM system (Plan On), ensuring accurate data, strong compliance and efficient coordination of facilities operations, while supporting our wider sustainability and ESG ambitions.
As Facilities Administration Coordinator, you will play a central role in managing the CAFM system, coordinating work requests and maintaining critical facilities data, documentation and reporting to support operational efficiency and compliance.
- Manage the CAFM system (Plan On), ensuring all work orders, requests and system data are accurately logged and maintained.
- Coordinate and monitor facilities work requests, ensuring timely updates and resolution across departments.
- Act as a super user for Plan On, supporting users across the business with training and guidance.
- Maintain and control facilities documentation, ensuring compliance with legal, audit and internal standards.
- Support contractor management, including permits to work and compliance documentation.
- Produce and analyse facilities, energy and waste data to support reporting and ESG targets.
- Support financial processes including purchase orders, budget tracking and monthly accruals.
- Collaborate across departments to drive continuous improvement and ensure effective service delivery.
Role requirements:
- Experience in facilities administration, CAFM systems or a similar operational support role.
- Strong working knowledge of Microsoft Office and confidence using systems and data tools.
- Excellent attention to detail, with the ability to manage data, reports and documentation accurately.
- Strong organisational skills, with the ability to manage multiple tasks and priorities.
- Good understanding of compliance, health & safety or contractor management processes (desirable).
- Strong communication and stakeholder management skills.
- Proactive, solution‑focused approach with a continuous improvement mindset.
- Experience within retail, hospitality or a fast‑paced commercial environment is advantageous.
Facilities Administration Coordinator in Bicester employer: The Bicester Village Shopping Collection
At Bicester Village, we pride ourselves on fostering a dynamic and inclusive work environment where every team member is valued. As a Facilities Administration Coordinator, you will benefit from our commitment to employee growth through training opportunities and a focus on sustainability, all while being part of a vibrant community that champions collaboration and innovation. Join us in making a meaningful impact in a role that supports both operational excellence and our ambitious ESG goals.
Contact Details:
The Bicester Village Shopping Collection Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administration Coordinator in Bicester
✨Tip Number 1
Network like a pro! Reach out to current employees at Bicester Village or in similar roles. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by knowing the CAFM system inside out. Brush up on your knowledge of Plan On and be ready to discuss how we can improve facilities operations. Show them we’re the perfect fit!
✨Tip Number 3
Don’t forget to showcase our organisational skills! Bring examples of how we’ve managed multiple tasks or projects in the past. This will highlight our ability to juggle responsibilities like a Facilities Administration Coordinator.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets seen. Plus, it shows we’re genuinely interested in being part of the team at Bicester Village.
We think you need these skills to ace Facilities Administration Coordinator in Bicester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities Administration Coordinator role. Highlight your experience with CAFM systems and any relevant operational support roles. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate your ability to manage data and documentation accurately. We love candidates who can keep things organised and compliant!
Highlight Your Communication Skills:Strong communication is key in this role, so don’t forget to mention your experience in stakeholder management. Share instances where you’ve successfully collaborated across departments or trained others on systems like Plan On.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to track your application and ensure it reaches the right people. Good luck!
How to prepare for a job interview at The Bicester Village Shopping Collection
✨Know Your CAFM System
Make sure you understand the basics of CAFM systems, especially Plan On. Familiarise yourself with how it works and be ready to discuss your experience with similar systems. This will show that you're not just a good fit for the role, but that you can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational skills. Think about times when you managed multiple tasks or coordinated projects effectively. Being able to demonstrate your attention to detail and ability to juggle priorities will impress the interviewers.
✨Understand Compliance and Documentation
Brush up on compliance standards relevant to facilities management. Be prepared to discuss how you've ensured compliance in previous roles, especially regarding documentation and contractor management. This will show that you take these responsibilities seriously.
✨Communicate Your Proactive Approach
During the interview, share instances where you identified problems and implemented solutions. Highlight your continuous improvement mindset and how it has positively impacted your previous workplaces. This will resonate well with their focus on operational efficiency and sustainability.
