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- Tasks: Lead the night setup team to prepare event spaces for the next day.
- Company: Join The Belfry, an award-winning hotel with luxurious amenities and a vibrant team culture.
- Benefits: Enjoy wellness programmes, discounted gym memberships, and access to mental health support.
- Why this job: Be part of an exciting expansion project and create memorable experiences for guests.
- Qualifications: Experience in event setup and strong leadership skills are essential.
- Other info: Flexible working hours with a focus on personal growth and community impact.
The predicted salary is between 29000 - 40000 £ per year.
The Belfry Hotel & Resort is an award-winning hotel, home to 300+ luxurious bedrooms and suites, several restaurants and bars, events and meetings spaces, a leisure club and spa. Our three golf courses, including The Brabazon, are recognised as world-class, and home to this year’s Betfred British Masters. Whether you\’re drawn to our iconic golf courses, the serenity of the spa, the excitement of guest services, or our behind-the-scenes operations, there\’s a place for you in our vibrant team.
We are writing a new and exciting chapter in the history of The Belfry. A major expansion and renovation project has begun at our resort, due for completion in Autumn 2025. With a substantial investment in excess of £80 million, we are enriching our resort including the addition of a new event space, The Masters Suite, 149 extra bedrooms, a state-of-the-art leisure club, and much more.
We believe in taking care of our team just as much as we do our guests. That\’s why we were named in the 2024 Caterer’s Top 30 Best Places to Work, as well as Springboard’s 2024 Best Employer. So, join us on our journey as we unveil a new and unparalleled resort.
The Belfry Meetings And Events
The Meeting & Events department boasts 24 stylish event spaces capable of hosting gatherings of all sizes, from board meetings to large weddings and corporate events. With over 120 team members, we serve up to 800 guests simultaneously. Our experienced team ensures seamless and successful events, from celebrity golf days to themed BBQs, creating memorable experiences for all attendees.
Salary
The on-target earning potential for this role is a £35,283.60 annual salary, comprising a base salary of £32,616.00 supplemented by an estimated £2,667.60 in gratuities per annum, ensuring a rewarding compensation package.
About The Role
This role is 45 hours per week, from 9.30pm until 7am, 5 days out of 7. Weekend availability is essential.
We are seeking a reliable, hands-on Night Setup Manager to oversee all overnight event setup operations at our conference venue. This role is essential in ensuring our event spaces are perfectly prepared for the next day’s schedule. Working overnight, you will manage a setup team, coordinate access for suppliers and AV crews, and ensure high standards of presentation and safety are maintained.
Key Responsibilities
Overnight Setup Coordination
- Lead and supervise the night setup team to prepare event rooms as per layout plans and client specifications
- Oversee furniture placement, staging, signage, and room resets for morning events
Supplier & AV Access Management
- Manage access and site safety for external suppliers, AV technicians, and contractors arriving overnight
- Ensure all deliveries and installations are completed safely, efficiently, and within the allocated times
Team Management
- Allocate tasks and ensure performance standards are met by the setup team
- Train new team members on procedures and health & safety practices
- Provide overnight leadership and act as the main point of contact for venue-related issues
Venue Readiness & Safety
- Conduct walkthroughs to ensure cleanliness, correct setups, and operational readiness
- Monitor security protocols, fire safety compliance, and proper locking procedures at shift end
Reporting & Handover
- Document completed setups and report any issues or maintenance needs
- Provide clear handovers to the day operations team
About You
- Proven experience in event setup, venue operations, or facilities coordination
- Strong leadership and communication skills
- Ability to read and interpret floorplans and setup specifications
- Comfortable working night shifts and managing a physical workload
- Basic understanding of AV equipment setup processes is a plus
- Health & Safety awareness and experience managing contractors/suppliers is desirable
Belfry Benefits
Learning & Development
We inspire and develop our team through on-the-job coaching & mentoring, in-house training and provide access to our online learning platform, The Belfry Campus. We offer apprenticeships in a host of subjects delivering nationally recognised qualifications to help advance careers, and our LEAD development programme empowers and inspires our teams to grow from Team Member through to Executive roles. We aim to promote internally where possible, nurture ambition and ensure all our team looking to progress have development plans in place, to support you to achieve your potential.
Wellness
We prioritise your wellbeing with discounted gym memberships and wellness programmes for personal growth. Partnering with The Burnt Chef Project, we offer mental health support and access to funded counselling. Our healthcare schemes include life assurance, 24-hour GP services, and health cash-plans, while our Menopause Support programme provides tailored assistance. With Wagestream access, you can easily track earnings, manage savings, and access wages on your terms, promoting financial wellness. Our Cycle2Work scheme supports sustainable travel for environmental and team wellbeing.
Showing Our Appreciation
We appreciate our team with our annual Belfry Awards, long service recognition, and extra holidays for loyalty and team events. Enjoy discounts at our resort\’s restaurants, bars, spa, and golf, for you and your friends & family. Access to Perkbox provides discounts & vouchers for everyday use plus on the spot rewards for your hard work. We provide free parking, a subsidised taxi service, and complimentary meals during shifts.
Making a difference
We are committed to sustainability and are proud of our Silver Award from Green Tourism and GEO Certification. The Belfry, spanning 550 acres in the Midlands, prioritises giving back to our local community and protecting wildlife. We integrate ESG into everything we do, from charity initiatives, raising over £20,000 last year, to golf course maintenance. We track charitable work at personal, departmental, and resort-wide levels to showcase our community contributions.
Our Values
Working here is more than ‘just a job’: we are a community that values each individual’s contribution and growth, whilst supporting each other’s success – regardless of department or role. Our Belfry Beliefs – Make a Difference, Own Our Actions, Better Together, and Deliver Every Day – aren\’t just words; they\’re the foundation of our culture and the essence of who we are.
If you\’re seeking a place where you can contribute, grow, and have a lasting impact – then the Belfry Hotel & Resort is the place for you. #J-18808-Ljbffr
Meeting & Events Setup Assistant Manager employer: The Belfry Hotel & Resort
Contact Detail:
The Belfry Hotel & Resort Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Meeting & Events Setup Assistant Manager
✨Tip Number 1
Familiarise yourself with The Belfry's event spaces and their unique features. Understanding the layout and capabilities of each room will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network with current or former employees of The Belfry Hotel & Resort. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and stand out as a candidate.
✨Tip Number 3
Highlight any relevant experience in managing teams or coordinating events, especially in a night-time setting. Be prepared to discuss specific examples of how you've successfully led a team or handled challenges in similar roles.
✨Tip Number 4
Research the latest trends in event management and AV technology. Being knowledgeable about current practices will not only impress your interviewers but also show that you're proactive and ready to contribute to the team's success.
We think you need these skills to ace Meeting & Events Setup Assistant Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event setup, venue operations, or facilities coordination. Use specific examples that demonstrate your leadership and communication skills, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for working at The Belfry Hotel & Resort. Mention how your skills align with their values and the specific responsibilities of the Meeting & Events Setup Assistant Manager role.
Showcase Relevant Skills: Emphasise your ability to read and interpret floorplans, manage teams, and ensure health and safety compliance. If you have experience with AV equipment setup, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at The Belfry Hotel & Resort
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Meeting & Events Setup Assistant Manager. Familiarise yourself with the specifics of overnight event setups, team management, and safety protocols. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Leadership Skills
As this role involves managing a setup team, be prepared to discuss your leadership experience. Share examples of how you've successfully led teams in the past, handled challenges, and ensured high standards of performance. This will highlight your capability to manage and motivate others.
✨Demonstrate Health & Safety Awareness
Given the importance of health and safety in this role, be ready to talk about your experience with safety protocols and managing contractors. Discuss any relevant training or certifications you have, as well as how you ensure compliance in a busy environment.
✨Prepare Questions
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer. Inquire about the team dynamics, upcoming events, or the expansion plans at The Belfry. This shows your genuine interest in the role and the company, making you a more memorable candidate.
