Maintenance Scheduler
Date: 2026-09-03T12:15:16
Location: Barbican, Greater London, GB, EC2Y 8
Contract Type: Permanent
Closing Date: 2026-10-01T20:34:36.363
Salary: £40,000
Job Title: Maintenance Scheduler - FM Provider - London - Liverpool Street
Salary Range: Up to £40,000 per annum
Are you an experienced Maintenance Scheduler or Helpdesk Administrator looking for your next opportunity? Do you want to expand your experience within a growing Facilities Management environment? This is an excellent opportunity to join an established FM provider based in an iconic building in London Liverpool Street on a permanent basis.
You will be part of a busy, fast-paced team supporting day-to-day facilities operations, where your organisational skills and attention to detail will be highly valued.
Hours of Work / Details:
08:00am - 17:00pm, Monday to Friday (Office Based)
Up to £40,000 per annum
Permanent role
Key Responsibilities:
- Handling incoming and outgoing calls to support the facilities function in a professional manner
- Managing and maintaining the FM Helpdesk inbox
- Scheduling reactive maintenance call-outs and prioritising urgent requests
- Reviewing jobs logged throughout the day and allocating tasks to Engineers accordingly
- Raising and processing purchase orders and supporting invoice administration
- Issuing and closing both planned preventative maintenance (PPM) and reactive maintenance visits
- Accurately inputting and updating data within the CAFM system
- Assigning tasks via CAFM (Concept or similar system)
- Raising corrective maintenance tasks following completed PPM visits
- Supporting Office and Contract Managers with general administrative duties
- Responding to queries from engineers, clients, and management
- Organising daily workload to ensure service level agreements are met
Requirements:
- Previous Helpdesk experience within Facilities Management/Construction
- Strong general administrative background
- Working knowledge of CAFM systems (Concept or similar)
- Confident IT skills including Microsoft Office
- Strong communication and organisational skills
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Maintenance Scheduler employer: The Barbican
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