Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Graduate Studies Office with vital administrative tasks and event coordination.
- Company: Join the Babraham Institute, a leader in research and education.
- Benefits: Flexible hours, potential hybrid working, and a supportive environment.
- Why this job: Make a real impact on postgraduate students' experiences at a prestigious institution.
- Qualifications: Strong admin skills, attention to detail, and experience in Higher Education preferred.
- Other info: Part-time role with excellent career development opportunities until March 2032.
The predicted salary is between 19122 - 20269 £ per year.
The Babraham Institute is seeking a highly organised and proactive Graduate Studies Administrator to support the smooth running of its Graduate Studies Office, which manages postgraduate students affiliated with the University of Cambridge. Reporting to the Graduate Studies Manager, the role provides vital administrative support across the full student lifecycle, from recruitment and onboarding through to ongoing progress monitoring and programme events.
Key responsibilities include:
- Coordinating Graduate Committee meetings, preparing agendas and minutes
- Supporting the organisation of recruitment open days and interview panels
- Arranging induction activities
- Overseeing essential onboarding tasks such as IT accounts, ID badges and security checks
- Inputting student data into HR systems and CamSiS
- Maintaining intranet content
- Supporting events such as Bootcamps, Poster Day and induction sessions
- General administrative duties
The ideal candidate will bring strong administrative experience, excellent attention to detail, strong IT and organisational skills, and confidence communicating with stakeholders at all levels. Experience servicing committees is essential, while experience in Higher Education is desirable. The role requires a proactive, adaptable individual who can handle confidential information, work independently and as part of a team, and manage multiple priorities.
This is a part time position (27 hours per week, with potential to increase to 37 hours depending on funding) based at the Babraham Institute, offering flexible start/finish times and potential hybrid working. This is a fixed term appointment with funding for this post expected to be available until 31st March 2032.
A full job specification and role requirements can be found attached to this vacancy. Closing date for applications is Monday, 23rd February 2026. However, we reserve the right to close the vacancy early depending on the volume of applications received.
The Babraham Institute welcomes applications from all sections of society. The Babraham Institute holds a silver Athena SWAN award and is committed to promoting and developing a culture of excellence, diversity and mutual respect that supports the Institute’s ambitions and attracts highly motivated and talented people. The Babraham Institute abides by the principles of the government’s Disability Confident Scheme and has a positive approach to employing disabled people.
Graduate Studies Administrator in Cambridge employer: The Babraham Institute
Contact Detail:
The Babraham Institute Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Graduate Studies Administrator in Cambridge
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Babraham Institute on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the Graduate Studies Office. Knowing their recent projects or initiatives shows we’re genuinely interested and ready to contribute.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and committee servicing. We want to showcase our organisational skills and attention to detail!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows we’re keen on joining the team!
We think you need these skills to ace Graduate Studies Administrator in Cambridge
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Graduate Studies Administrator role. We want to see how your skills match what we're looking for, so don’t hold back on showcasing your organisational prowess and attention to detail!
Showcase Your Administrative Skills: Since this role is all about supporting the Graduate Studies Office, be sure to emphasise any previous administrative experience you have. Mention specific tasks you've handled, like coordinating meetings or managing data, to show us you're the right fit for keeping things running smoothly.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’d be a great addition to our team!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do, so go ahead and get that application in!
How to prepare for a job interview at The Babraham Institute
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Graduate Studies Administrator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and managing student data. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated events. Be ready to discuss how you handle tight deadlines and ensure everything runs smoothly.
✨Communicate Confidently
As you'll be interacting with various stakeholders, practice articulating your thoughts clearly and confidently. Consider doing mock interviews with friends or family to refine your communication skills, especially when discussing your experience with committee servicing or administrative tasks.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the team dynamics, upcoming projects, or how the Graduate Studies Office supports students. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
