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- Tasks: Support executives with diary management, meeting coordination, and administrative tasks.
- Company: Join a friendly and collaborative team at The Associates Global.
- Benefits: Enjoy hybrid working, career growth opportunities, and a supportive environment.
- Why this job: Make a real impact while developing your skills in a dynamic workplace.
- Qualifications: 2-3 years of PA experience and strong communication skills required.
- Other info: Office located in central London, close to Liverpool Street Station.
The predicted salary is between 36000 - 60000 £ per year.
The Associates Global provided pay range. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
About the Role
As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture.
What You’ll Do
- Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips.
- Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking.
- Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports.
- Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions.
- Expenses & Invoices: Process company credit card claims and ensure timely submission of invoices for payment.
- Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics.
Why Join
- Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued.
- Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another.
- Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days.
- Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station.
- Career Growth: We encourage ongoing development, feedback, and training opportunities.
What We’re Looking For
- 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment.
- Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude.
- Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint.
- Proactive, organised, and able to handle multiple priorities to deadline.
- Commitment to the highest standards of integrity, compliance, and customer outcomes.
How to Apply
If you’re ready to bring your PA expertise to a welcoming team where your skills and outlook will be valued, we’d love to hear from you.
Personal Assistant employer: The Associates Global
Contact Detail:
The Associates Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about supporting the team, showing that you understand their environment will make you stand out. Plus, it’ll help you tailor your answers to what they’re really looking for.
✨Tip Number 3
Practice your organisational skills! Consider setting up mock scenarios where you manage a busy diary or coordinate a meeting. This will not only boost your confidence but also give you real examples to share during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant experience, especially in diary management and administrative support, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your skills align with what we’re looking for. Don’t forget to mention why you want to join our friendly and collaborative team!
Showcase Your Skills: We love seeing strong written and verbal communication skills. Make sure to demonstrate these in your application. If you’ve got experience with Outlook, Word, Excel, and PowerPoint, shout about it!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at The Associates Global
✨Know Your Diary Management
Since diary management is a key part of the role, brush up on your skills with Microsoft Outlook. Be ready to discuss how you’ve effectively managed busy schedules in the past and share specific examples of how you prioritised tasks.
✨Prepare for Meeting Support
Familiarise yourself with the process of setting up meetings and taking minutes. Think about times when you’ve had to coordinate logistics or prepare documentation, and be prepared to explain your approach to ensuring everything runs smoothly.
✨Showcase Your Administrative Skills
Highlight your experience with correspondence and office administration. Bring examples of how you’ve maintained filing systems or supported team events, and be ready to discuss how you handle multiple priorities under tight deadlines.
✨Demonstrate Your Team Spirit
The company values a friendly and collaborative environment, so be sure to convey your ability to work well with others. Share stories that illustrate your teamwork and how you contribute to a positive workplace culture.
