Payroll and HR Executive (City of London)

If you are a Payroll and HR Specialist in the hospitality space, this is an incredible opportunity to join a growing company with a friendly and sociable HR team. This is a new position in a business that has an exceptionally low staff turnover and it will see you work across multiple entities to run the Payroll and Benefits function as well as contribute to certain HR functions. You will receive training on the current system and take a leading role in helping the business implement a new Payroll system that will make life a great deal easier and be a valuable addition to your CV. This is a Hybrid role with 3 days a week in the office. The new, well-furnished offices are in Mayfair and offer views of Green Park. The role offers a Bonus, Pension, Healthcare, Dental, 25 days holiday and other perks.

The focus of your role as The Payroll, Benefits & HR Specialist will be responsible for managing and overseeing the payroll across the Company’s UK entities. This role is responsible for ensuring accurate and timely payroll processing, compliance with regulatory requirements, and effective administration of employee benefits programmes.

You will have experience of or desire to work in a fast-paced growth environment and be able to demonstrate experience and interest in the hospitality sector.

Your responsibilities include:

• Payroll Management

• Process and manage end-to-end payroll across 2-5 entities, ensuring accuracy and timeliness.
• Manage the different payroll cycles and requirements for each company, while ensuring each payroll runs smoothly and meets deadlines.
• Ensure compliance with statutory requirements, including but not limited to tax, National Insurance, and pension contributions.
• Manage employee records in the HR and payroll system and maintain up-to-date data for payroll processing.
• Calculate overtime, bonuses, commissions, and other variable payments, ensuring they are included correctly in the payroll.
• Build strong rapport with heads of department to ensure systems are updated in real-time to ensure accurate recording of absences, Annual leave etc.
• Ensure knowledge base is updated relating to all statutory payments and provide accurate advice and information to employees relating to these payments.
• Liaise with internal departments, including HR and finance, to ensure accurate employee records and deductions.
• Responsible for inputting salary sacrifice deductions and ensuring relevant documentation has been signed off.
• Resolve payroll-related inquiries from employees, providing prompt and clear responses.
• Prepare and submit payroll-related reports to senior management and external bodies, including HMRC and pension providers.
• Stay current with payroll legislation, tax changes, and other regulations to ensure compliance.

• Assist in the management and calculation of benefits and allowances for employees, ensuring correct deductions.
• Administer UK employee benefits schemes, including but not limited to private medical insurance, dental, cycle to work, workplace nursery scheme and season ticket loans.
• Coordinate and manage pension scheme enrolment and compliance, including auto-enrolment and contribution processing in line with UK legislation.
• Track enhanced pension entitlements ensuring letters are issued to employees and this is updated in the payroll system.
• Serve as the key liaison with UK benefits providers and brokers to manage renewals, changes, and employee communications.
• Lead the annual benefits renewal and open enrolment process, ensuring effective communication and smooth implementation.
• Ensure compliance with all UK employment and benefits legislation, including P11D reporting and HMRC guidelines.
• Provide day-to-day support for employee benefits queries, including claims, coverage, and eligibility issues.

• Manage the onboarding lifecycle for new hires, ensuring a smooth and efficient experience.
• Draft and send offer letters and onboarding documentation to new employees.
• Ensure all starter paperwork is completed accurately and follow up on any outstanding items.
• Enter new starters into the HRIS/people system and maintain accurate employee records.
• Collaborate with the HR team to support broader people operations and ensure consistent employee experience.

• Ensure payroll and benefits processes comply with UK legislation, including HMRC requirements, PAYE, NI, and pension auto-enrolment regulations.
• Submit all statutory filings and returns accurately and on time, including RTI (Real Time Information) submissions, P60s, P45s, and P11Ds.
• Maintain compliance with employment and benefits legislation, such as the Employment Rights Act, GDPR, and Health and Safety regulations related to benefits.
• Support internal and external audits related to payroll and benefits.
• Prepare and submit Gender Pay Gap reporting.

• To attend any training sessions as required.
• To always ensure a high standard of personal hygiene and appearance.
• To know and follow the Health & Safety at Work Act.

If you want to work in a role that will grow and offer advancement opportunities in time, then this position will be an excellent choice. To be successful in this role you will need strong knowledge of payroll systems and software. Not essential but knowledge of Fourth or Dayforce would be an advantage. You will have to be proficient in Microsoft Office Suite, especially Excel. You will have to have excellent attention to detail as well as strong communication and interpersonal skills to interact with employees and other departments.