At a Glance
- Tasks: Support our dynamic CEO with diary management, meeting coordination, and administrative tasks.
- Company: Join a reputable financial services firm known for its supportive culture.
- Benefits: Enjoy hybrid working, career growth opportunities, and a friendly team environment.
- Other info: Office located near Liverpool Street, with a focus on teamwork and low staff turnover.
- Why this job: Be part of a collaborative team that values your contributions and fosters professional development.
- Qualifications: 2-3 years PA experience, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 € per year.
We are looking for an organised and proactive Personal Assistant looking to work within a financial services business that has a brilliant reputation in the market as well as in reviews from their own staff. The Associates Global is seeking an experienced Personal Assistant to support our CEO where you will be a part of a friendly, collaborative team with a low staff turnover and a culture that values openness and teamwork. This role is based near Liverpool Street and requires 3 days a week in the office. This is a 12 month fixed term contract.
About the Role
As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture.
What You’ll Do
- Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips.
- Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking.
- Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports.
- Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions. Support governance processes, including document approvals and execution (e.g. deal documentation and signatures).
- Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics. Lead end-to-end delivery of internal and client events, including town halls, off-sites, conferences and senior stakeholder engagements. Manage logistics, suppliers, client gifting and budgets, ensuring cost control and high-quality execution. Oversee on-the-day delivery, issue resolution and post-event follow-up to ensure continuous improvement.
Why Join
- Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued.
- Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another.
- Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days.
- Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station.
- Career Growth: We encourage ongoing development, feedback, and training opportunities.
What We’re Looking For
- 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment.
- Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude.
- Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint.
- Proactive, organised, and able to handle multiple priorities to deadline.
- Commitment to the highest standards of integrity, compliance, and customer outcomes.
How to Apply
If you’re ready to bring your PA expertise to a welcoming team where your skills and outlook will be valued, we’d love to hear from you.
Personal Assistant to Chief Executive Officer in London employer: The Associates Global
The Associates Global is an exceptional employer, offering a supportive and inclusive work culture that prioritises teamwork and employee well-being. With a low staff turnover and a commitment to professional development, you will thrive in a collaborative environment while enjoying the benefits of hybrid working in a prime London location near Liverpool Street. Join us to be part of a dynamic team where your contributions are valued and career growth is encouraged.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Chief Executive Officer in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills as a Personal Assistant can contribute to their success. Show them you’re not just another candidate!
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience and how it aligns with the role. Confidence is key, so make sure you’re ready to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Personal Assistant to Chief Executive Officer in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant PA experience, especially in financial services. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive approach and how you thrive in collaborative environments. Let us know what excites you about working with our CEO and the team.
Showcase Your Communication Skills:Since strong written and verbal communication is key for this role, make sure your application is clear and concise. Use professional language but keep it friendly. We appreciate a personal touch that shows your personality!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our fantastic team!
How to prepare for a job interview at The Associates Global
✨Know Your Diary Management
Since diary management is a key part of the role, brush up on your skills with Microsoft Outlook. Be prepared to discuss how you’ve effectively managed busy schedules in the past and share specific examples of how you prioritised tasks.
✨Showcase Your Team Spirit
This role thrives in a collaborative environment, so highlight your experience working in teams. Share stories that demonstrate your ability to support colleagues and contribute to a positive workplace culture.
✨Be Ready for Scenario Questions
Expect questions about handling multiple priorities and tight deadlines. Prepare by thinking of situations where you successfully juggled various tasks, and be ready to explain your thought process and the outcomes.
✨Demonstrate Your Communication Skills
Strong written and verbal communication is crucial. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief summary of your previous roles to showcase your experience effectively during the interview.
