At a Glance
- Tasks: Support the CEO with diary management, meeting coordination, and administrative tasks.
- Company: Reputable financial services firm with a friendly and collaborative culture.
- Benefits: Hybrid working, career growth opportunities, and a supportive team environment.
- Other info: Located near Liverpool Street, with low staff turnover and a focus on teamwork.
- Why this job: Join a dynamic team and make a real impact in a thriving company.
- Qualifications: 2-3 years PA experience, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 50000 £ per year.
We are looking for an organised and proactive Personal Assistant to work within a financial services business that has a brilliant reputation in the market as well as in reviews from their own staff. The Associates Global is seeking an experienced Personal Assistant to support our CEO where you will be a part of a friendly, collaborative team with a low staff turnover and a culture that values openness and teamwork. This role is based near Liverpool Street and requires 3 days a week in the office. This is a 12-month fixed-term contract.
About the Role
As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture.
What You’ll Do
- Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips.
- Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking.
- Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports.
- Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions. Support governance processes, including document approvals and execution (e.g. deal documentation and signatures).
- Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics. Lead end-to-end delivery of internal and client events, including town halls, off-sites, conferences, and senior stakeholder engagements. Manage logistics, suppliers, client gifting, and budgets, ensuring cost control and high-quality execution. Oversee on-the-day delivery, issue resolution, and post-event follow-up to ensure continuous improvement.
Why Join
- Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued.
- Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another.
- Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days.
- Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station.
- Career Growth: We encourage ongoing development, feedback, and training opportunities.
What We’re Looking For
- 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment.
- Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude.
- Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint.
- Proactive, organised, and able to handle multiple priorities to deadline.
- Commitment to the highest standards of integrity, compliance, and customer outcomes.
Executive Assistant to CEO | Hybrid, London employer: The Associates Global
The Associates Global is an exceptional employer, offering a supportive and inclusive work culture that prioritises teamwork and employee well-being. With a low staff turnover and a commitment to professional development, you will thrive in a collaborative environment while enjoying the benefits of hybrid working in a prime London location. Join us to be part of a dynamic team where your contributions are valued and career growth is encouraged.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO | Hybrid, London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about teamwork and collaboration, think of examples from your past experiences that showcase your ability to work well with others. Show them you’re a perfect fit!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for PA roles, especially around diary management and administrative tasks. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. Good luck!
We think you need these skills to ace Executive Assistant to CEO | Hybrid, London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Assistant. Highlight your experience in diary management, meeting support, and administrative assistance, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our friendly and collaborative team. Don’t forget to mention your commitment to high standards and how you can contribute to our positive workplace culture.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects. We love seeing candidates who can juggle priorities like a pro, especially in a fast-paced environment like ours. Share specific instances where your organisational skills made a difference!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for in an Executive Assistant!
How to prepare for a job interview at The Associates Global
✨Know Your Diary Management
Since diary management is a key part of the role, make sure you brush up on your skills with Microsoft Outlook. Be ready to discuss how you've effectively managed busy schedules in the past and share specific examples of how you prioritised tasks.
✨Showcase Your Communication Skills
Strong written and verbal communication is crucial for this position. Prepare to demonstrate your ability to communicate clearly and professionally. You might even want to bring along a sample of correspondence you've managed or created in previous roles.
✨Be Proactive and Organised
The company values proactivity and organisation, so come prepared with examples of how you've taken initiative in past roles. Think about times when you anticipated needs before they arose and how that positively impacted your team.
✨Understand the Company Culture
Familiarise yourself with the company's culture of openness and teamwork. During the interview, express your enthusiasm for working in a collaborative environment and share how you’ve contributed to a positive workplace culture in your previous positions.
