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- Tasks: Support safety initiatives, manage records, and facilitate onboarding in a dynamic operations team.
- Company: The Arch Company provides commercial spaces for small businesses, deeply rooted in the UK's railway heritage.
- Benefits: Enjoy flexible working arrangements and a comprehensive benefits package.
- Why this job: Join a values-led company making a positive impact while fostering a diverse and inclusive workplace.
- Qualifications: Administrative experience with a background in real estate or safety is preferred; NEBOSH or similar qualifications are a plus.
- Other info: Open to applicants who may not meet every requirement; you could be the perfect fit!
The predicted salary is between 20800 - 28800 £ per year.
Join to apply for the Safety Administrator role at The Arch Company
Join to apply for the Safety Administrator role at The Arch Company
Direct message the job poster from The Arch Company
Internal Recruiter @ The Arch Company | MSc Real Estate Investment Finance
ROLE PURPOSE
The Administrator will play a vital role within our Operations department, supporting Safety, Health, Environmental, and Quality (SHEQ) initiatives across the organisation. This position requires a confident individual with administrative experience, as well as experience real estate and/or safety-related activities. Reporting to the Head of Safety (SHEQ), the Administrator will be responsible for record keeping, managing safety systems, collating performance data, and facilitating staff onboarding. Based in central London, this role will collaborate with colleagues across all areas of the business to ensure compliance and promote a culture of safety and quality.
KEY ACCOUNTABILITIES
- Oversee the routing of safety advice requests from all areas of the business, ensuring timely and effective responses.
- Collect and analyse incident and accident data, conduct straightforward investigations, and prepare RIDDOR reports as needed.
- Analyse safety compliance data to identify trends, collaborating with the Head of Safety to enhance overall performance.
- Maintain a comprehensive Safety Training Matrix for all roles, defining content in line with role-specific risk assessments and coordinating training delivery.
- Manage office safety initiatives, including fire marshalling and first aid training, to ensure a safe working environment.
- Attend and document meetings for the Safety Sponsor Group, Safety Consultation Group, and Joint Network Rail, ensuring key points are captured and communicated.
- Administer the safety induction process for new starters, ensuring they are equipped with essential safety knowledge.
- Ensure the timely distribution of Personal Protective Equipment (PPE) to all staff who require it.
- Assist in maintaining the legal register on the Barbour platform, ensuring compliance with relevant regulations.
- Manage the lone working platform, Peoplesafe, addressing any arising actions promptly.
- Administer the DSE platform, SHINE, and ensure all organisational actions are completed effectively.
- Support the development of our safety governance framework by preparing and managing policies, processes, and guidance documents.
- Manage data collation, document production, system administration, and purchase order (PO) raising.
KNOWLEDGE, SKILLS AND EXPERIENCE
- Exceptional Communicator: Strong written and document preparation skills that facilitate clear and effective communication.
- Numerate and Analytical : Proficient in using and administering finance and management systems, with a keen eye for detail.
- Detail-Oriented : Committed to delivering accurate output, ensuring high standards in all tasks.
- Time Management : Skilled in prioritising and managing a diverse workload in a fast-paced environment.
- Industry Experience : Background in real estate and/or safety-related roles, bringing valuable insights to the team.
- Adaptable in Dynamic Settings : Proven ability to thrive in fast-paced environments with high volumes of work.
- Relevant Qualifications : NEBOSH General Certificate, NCRQ Certificate, or similar qualifications are highly desirable.
ABOUT US
The Arch Company offers more commercial space for small and medium-sized businesses to rent than any other provider in the UK, supporting thousands of business owners who play a vital role in the UK economy. Established in 2019, our spaces are deeply connected to the rich history and heritage of the railway. Our portfolio spans 24.8 million sq. ft. and includes 5,300 properties, such as railway arches, former station buildings, and parcels of land, many situated in prime urban locations.
Our mission is to create environments where businesses can thrive. As a values-led company, we are dedicated to accountability, making a positive impact, fostering strong business practices, and unlocking potential. We play a crucial role in local economies by supporting job creation and driving economic growth. Backed by our shareholder, Blackstone Property Partners, we have ambitious plans to invest £200 million to revitalize 1,000 previously empty and derelict spaces by 2030 as part of our \’Project 1000\’ initiative.
Through our ESG Strategy we are committed to fostering a diverse, inclusive, and equitable workplace. We are a member of Real Estate Balance, who help us benchmark ourselves within the industry, and we have a staff DE&I Board to champion DE&I in the company. We are open to flexible working arrangements and offer a comprehensive benefits package, as outlined above.
We believe that our differences make us stronger, and we\’re committed to providing everyone with a fair chance at success, no matter where they come from or who they are. If you\’re excited to be part of a company that champions diversity and inclusion but don’t meet every requirement in the job description, we still encourage you to apply. You might be the perfect fit for this role or for other opportunities within our organization.
For more information on Benefits, DE&I and open Vacancies, please visit our careers page Careers | The Arch Company
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative
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Safety Administrator employer: The Arch Company
Contact Detail:
The Arch Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Safety Administrator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Safety Administrator role. Understanding the specific tasks, such as managing safety systems and collating performance data, will help you demonstrate your knowledge during any discussions with the recruiter.
✨Tip Number 2
Network with professionals in the real estate and safety sectors. Engaging with individuals who have experience in similar roles can provide valuable insights and potentially lead to referrals, increasing your chances of landing an interview.
✨Tip Number 3
Prepare to discuss your administrative experience in detail. Since this role requires strong organisational skills, be ready to share examples of how you've effectively managed diverse workloads and maintained high standards in previous positions.
✨Tip Number 4
Research The Arch Company’s values and mission. Being able to articulate how your personal values align with theirs, especially regarding safety and community impact, will show your genuine interest in the company and its goals.
We think you need these skills to ace Safety Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in safety administration and real estate. Use keywords from the job description to demonstrate that you meet the specific requirements of the Safety Administrator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you're passionate about safety and quality in the workplace. Mention any relevant qualifications, like the NEBOSH General Certificate, and how they relate to the role.
Showcase Analytical Skills: In your application, provide examples of how you've used analytical skills in previous roles. Discuss any experience you have with data analysis or incident reporting, as these are key responsibilities for the position.
Highlight Adaptability: Emphasise your ability to thrive in fast-paced environments. Share specific instances where you've successfully managed multiple tasks or adapted to changing priorities, which is crucial for the dynamic nature of this role.
How to prepare for a job interview at The Arch Company
✨Showcase Your Communication Skills
As a Safety Administrator, strong communication is key. Be prepared to discuss how you've effectively communicated safety protocols in previous roles. Use specific examples to demonstrate your ability to convey complex information clearly.
✨Highlight Your Analytical Abilities
The role requires analysing safety compliance data and incident reports. Be ready to talk about your experience with data analysis, including any tools or methods you’ve used to identify trends and improve safety performance.
✨Demonstrate Your Attention to Detail
This position demands a high level of accuracy in record-keeping and reporting. Prepare to share instances where your attention to detail has made a significant impact on safety outcomes or compliance in your past roles.
✨Familiarise Yourself with Relevant Regulations
Understanding safety regulations is crucial for this role. Brush up on relevant laws and standards, such as RIDDOR, and be ready to discuss how you’ve ensured compliance in previous positions.