At a Glance
- Tasks: Support middle school leadership and manage student attendance records.
- Company: The American School in London, committed to student welfare and diversity.
- Benefits: Term-time role with a supportive team environment and opportunities for growth.
- Other info: Join a vibrant community dedicated to safeguarding and promoting student wellbeing.
- Why this job: Make a difference in students' lives while developing your administrative skills.
- Qualifications: Experience in administration, strong communication, and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Administrative Assistant is responsible for providing full administrative and organisational support to the Middle School Assistant Principal and Middle School Director of Student Life, and general support to middle school employees. As Attendance Officer, the role holder will also log student attendance across middle school, keeping up-to-date records of absences and monitoring/reporting trends in attendance and student behaviour. This is a term-time only role.
Summary of duties:
- Schedule appointments and produce itineraries and reports for the supervisors to optimise use of their time.
- Monitor and maintain records of student attendance on a daily basis; prepare monthly attendance report and report trends and/or concerns to the relevant administrator.
- Oversee the administrative aspects of greeting, coordinating and paying substitutes to assist in ensuring that appropriate teaching cover is available when required.
- Oversee certain student-travel opportunities in the middle school, which includes processing field trip requests, trip packs, organising risk assessments, and collecting medical consent forms.
- Maintain an accurate and up-to-date archive of student files to ensure that the appropriate information is available whenever it is required; prepare packages of student transcripts and reports for applications to other schools.
- Collect, collate and distribute report card data to merge this with attendance and other data and provide a full progress record for each student; compile and maintain daily records of attendance and timeliness of students in order to provide accurate information to faculty and parents, and to enable the monitoring and reporting of trends in behaviour.
- Liaise with other school departments to ensure that all non-academic support for students is coordinated to run smoothly.
- Where required, supervise/monitor students during recess, lunch or after school hours to ensure their safety and wellbeing.
- Participate actively in the life of the School, through attendance at events, committee membership and/or leadership of co-curricular activities.
- Any other duties as are within the scope, spirit and purpose of the job as requested by the supervisors.
Selection criteria:
Essential qualifications/experience:
- Recent and extensive experience in a general administrative or managerial role.
- Proficiency with a number of computer applications (Google suite, MS Office, etc.), including high level of competence with spreadsheets, strong proofreading, spelling and editing skills.
- Tact, diplomacy and a friendly manner with the ability to interact with a diverse student, parent, faculty and staff body with ease.
- Demonstrably strong organisational abilities, along with excellent oral and written communication skills, and the ability to meet deadlines.
- Outstanding collaborative skills and a desire to work in a team-focused environment.
- A proven commitment to the safeguarding and welfare of children.
Desirable qualifications/experience:
- Experience in an administrative role in a school.
- Experience working in a school or other educational setting.
- Proficiency with G Suite.
- Experience with Axiom/Veracross or other school data entry systems.
Term-Time Middle School Admin & Attendance Specialist employer: The American School in London
The American School in London is an exceptional employer, offering a supportive and collaborative work environment that prioritises the welfare of both students and staff. With a strong commitment to professional development and a focus on diversity and inclusion, employees are encouraged to grow within their roles while contributing to a vibrant school community. Located in a culturally rich city, this term-time position allows for a balanced work-life schedule, making it an ideal choice for those seeking meaningful employment in education.
Contact Details:
The American School in London Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Term-Time Middle School Admin & Attendance Specialist
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the school and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the school's values and culture. Show us that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how you align with their mission.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and student welfare. We want to see your organisational skills shine, so be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Term-Time Middle School Admin & Attendance Specialist
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience and skills for the Middle School Admin & Attendance Specialist role. We want to see how your background fits with what we're looking for!
Show Off Your Organisational Skills:Since this role involves a lot of administrative tasks, be sure to showcase your organisational abilities in your application. Mention any tools or methods you use to stay organised and manage your time effectively.
Be Personable:This position requires interaction with students, parents, and staff, so let your friendly personality shine through in your writing. Use a warm tone and demonstrate your ability to communicate well with diverse groups.
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s straightforward and ensures your application goes directly to us!
How to prepare for a job interview at The American School in London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Term-Time Middle School Admin & Attendance Specialist. Familiarise yourself with tasks like logging student attendance and preparing reports. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss specific examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how you maintained records or coordinated schedules, as this will demonstrate your capability to handle the demands of the position.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, so practice articulating your thoughts clearly. Be ready to explain how you've interacted with diverse groups, such as students, parents, and faculty. Use examples that showcase your tact and diplomacy, which are essential for building positive relationships in a school environment.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the school's culture, the team you'll be working with, and any challenges they currently face. This not only shows your interest but also helps you assess if the school is the right fit for you.
