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- Tasks: Support library operations, assist patrons, and manage circulation services.
- Company: Join a vibrant school community dedicated to learning and inclusion.
- Benefits: Full-time role with a focus on professional growth and community engagement.
- Why this job: Be part of a dynamic team that promotes reading and supports diverse learners.
- Qualifications: Experience in education or libraries, strong communication skills, and a passion for helping others.
- Other info: Opportunity to work in a culturally responsive environment with excellent career development.
The predicted salary is between 30000 - 42000 £ per year.
Reporting to: Head Librarian / Director of Technology
Working Period: ASL term time (August-June), 10 months per school year
Hours: Full-time
Start: April 2026
Overall purpose: The ASL libraries serve as a vital hub of curricular and extracurricular activity. The libraries are regarded by all members of the community as a classroom, a resource center, and a place to go for work as well as pleasure. The role-holder is a core member of the school's TILM (technology, information literacy, and media) team. They assist the school's Librarians/TILM Co-teachers in the Mellon and Lower School (LS) Libraries in the full utilization of services, materials, and resources offered to students, faculty, and staff with a focus on circulation. They also provide behind-the-scenes and direct person-to-person support to patrons.
Summary of Major Responsibilities
- Assist in the management, organization, and supervision of the library circulation system (Destiny) for Mellon and the Lower School
- Maintain coverage of the circulation desk for services in the Mellon and Lower School libraries and provide relief supervision to accommodate LS Librarian/TILM Co-teaching schedules as needed
- Oversee the accurate maintenance of patron records
- Manage the accounting system for lost book payments and refunds
- Manage overdue materials via email or through other communication means
- Process holds in the Mellon and the Lower School libraries
- Shelve, straighten, and shelf-read the collection
- Examine returned materials for obvious damage, assessing fines where necessary
- Assist patrons in locating materials, using the online catalog (OPAC), and accessing online resources
- Work with TILM librarians/co-teachers to maintain a current collection by discarding outdated and worn materials or cleaning, mending, or replacing as necessary
- Conduct a yearly inventory of library materials in both the Mellon and Lower School Libraries; resolve problems and discrepancies arising from this
- Assist the TILM librarians/co-teachers in the daily operation of the library
- Perform a variety of library-focused and computer-related tasks as assigned
- Assist the librarians in maintaining updated book and resource lists with new acquisitions
- Provide a welcoming and culturally responsive atmosphere for patrons in the libraries and assist them in the selection of materials
- Promote reading as both a personal and academic pursuit
- Coordinate the parent volunteer program for the Mellon Library
- Assist with creating displays and bulletin boards in and around the libraries
- Assist the Head Librarian with the preparation of periodic statistical and library reports
- Help maintain an orderly environment conducive to learning, addressing student behavioral issues where necessary
- Attend library-related meetings, workshops, and in-service programs when required
- Any other duties as are within the scope, spirit, and purpose of the job as requested by the supervisor
Essential qualifications/experience
- A demonstrable awareness of and commitment to diversity and inclusion and to safeguarding in education
- Confidence in working with a diverse range of patrons aged from 4 to adult
- Previous experience working with young people or in a school environment
- Education to degree level
- Working knowledge of the Dewey Decimal System, and how print and digital libraries are organized
- Strong oral and written communication skills with a desire to work in a team-focused environment
- Excellent organizational, clerical, and keyboarding skills
- Demonstrable technology skills and proven ability to multitask
- Ability to address student behavior in a library setting
- Ability to work independently, problem-solve, take initiative, and demonstrate flexibility
- Ability to manage multiple projects and prioritize tasks effectively
- Excellent interpersonal communication and organizational skills
Desirable qualifications/experience
- Experience working in a K-12 school environment
- Previous experience working in a library
- Library-relevant degree or other qualification
This position description is current at the date shown but following consultation may be changed to reflect or anticipate changes in the role that are commensurate with the job title and salary.
The American School in London is committed to safeguarding and promoting the welfare of children and young people and expects all trustees, employees and volunteers to share this commitment.
Library Administrative Assistant (Circulation) in City of London employer: THE AMERICAN SCHOOL IN LONDON
Contact Detail:
THE AMERICAN SCHOOL IN LONDON Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Library Administrative Assistant (Circulation) in City of London
✨Tip Number 1
Get to know the library environment! Spend some time in the libraries you're applying to. Familiarise yourself with their layout, resources, and staff. This will not only help you during interviews but also show your genuine interest in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn or at local library events. They can provide insider tips and might even put in a good word for you when you apply through our website.
✨Tip Number 3
Prepare for the interview by practising common questions related to library services and circulation management. Think about how you would handle specific scenarios, like assisting patrons or managing overdue materials, to demonstrate your problem-solving skills.
✨Tip Number 4
Show off your tech skills! Be ready to discuss your experience with library systems like Destiny and your comfort level with digital resources. Highlighting your tech-savviness can set you apart from other candidates.
We think you need these skills to ace Library Administrative Assistant (Circulation) in City of London
Some tips for your application 🫡
Show Your Passion for Libraries: When writing your application, let your love for libraries shine through! Talk about any experiences you've had in library settings or how you enjoy helping others find the resources they need. We want to see that you're excited about being part of our library team!
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your relevant skills and experiences that align with the responsibilities listed, like managing circulation systems or working with diverse patrons. This shows us that you really understand what we're looking for.
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and avoid jargon unless it's relevant to the role. We appreciate a well-organised application that makes it easy for us to see your qualifications and enthusiasm!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at THE AMERICAN SCHOOL IN LONDON
✨Know Your Library Systems
Familiarise yourself with library circulation systems like Destiny and the Dewey Decimal System. Being able to discuss how these systems work and your experience with them will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves interacting with a diverse range of patrons, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in a school or library setting.
✨Demonstrate Your Organisational Skills
Be ready to talk about how you manage multiple tasks and projects. Share specific instances where your organisational skills made a difference, whether it was during a busy period at a previous job or while coordinating events.
✨Emphasise Your Commitment to Diversity and Inclusion
The American School in London values diversity, so be prepared to discuss your understanding of and commitment to creating an inclusive environment. Share experiences where you've contributed to diversity initiatives or worked with diverse groups.
