At a Glance
- Tasks: Support middle school leadership and manage student attendance records.
- Company: The American School in London, committed to diversity and student welfare.
- Benefits: Term-time role with a supportive team environment.
- Other info: Join a dynamic school community with opportunities for personal growth.
- Why this job: Make a difference in students' lives while developing your administrative skills.
- Qualifications: Experience in administration, strong communication, and organisational skills required.
The Administrative Assistant is responsible for providing full administrative and organizational support to the Middle School Assistant Principal and Middle School Director of Student Life, and general support to middle school employees. As Attendance Officer, the role holder will also log student attendance across middle school, keeping up-to-date records of absences and monitoring/reporting trends in attendance and student behavior. This is a term-time only role.
Summary of duties:
- Schedule appointments and produce itineraries and reports for the supervisors to optimize use of their time.
- Monitor and maintain records of student attendance on a daily basis; prepare monthly attendance report and report trends and/or concerns to the relevant administrator.
- Oversee the administrative aspects of greeting, coordinating and paying substitutes to assist in ensuring that appropriate teaching cover is available when required.
- Overseeing certain student-travel opportunities in the middle school, which includes processing field trip requests, trip packs, organizing risk assessments, and collecting medical consent forms.
- Maintain an accurate and up-to-date archive of student files to ensure that the appropriate information is available whenever it is required; prepare packages of student transcripts and reports for applications to other schools.
- Collect, collate and distribute report card data to merge this with attendance and other data and provide a full progress record for each student; compile and maintain daily records of attendance and timeliness of students in order to provide accurate information to faculty and parents, and to enable the monitoring and reporting of trends in behavior.
- Liaise with other school departments to ensure that all non-academic support for students is coordinated to run smoothly.
- Where required, supervise/monitor students during recess, lunch or after school hours to ensure their safety and wellbeing.
- Participate actively in the life of the School, through attendance at events, committee membership and/or leadership of co-curricular activities.
- Any other duties as are within the scope, spirit and purpose of the job as requested by the supervisors.
Selection criteria:
Essential qualifications/experience:
- Recent and extensive experience in a general administrative or managerial role.
- Proficiency with a number of computer applications (Google suite, MS Office, etc.), including high level of competence with spreadsheets, strong proofreading, spelling and editing skills.
- Tact, diplomacy and a friendly manner with the ability to interact with a diverse student, parent, faculty and staff body with ease.
- Demonstrably strong organizational abilities, along with excellent oral and written communication skills, and the ability to meet deadlines.
- Outstanding collaborative skills and a desire to work in a team-focused environment.
- A proven commitment to the safeguarding and welfare of children.
Desirable qualifications/experience:
- Experience in an administrative role in a school.
- Experience working in a school or other educational setting.
- Proficiency with G Suite.
- Experience with Axiom/Veracross or other school data entry systems.
This position description is current at the date shown but following consultation may be changed to reflect or anticipate changes in the role that are commensurate with the job title and salary.
The American School in London is committed to safeguarding and promoting the welfare of children and young people and expects all trustees, employees and volunteers to share this commitment.
Diversity and equality of opportunity are cornerstone values of The American School in London.
Administrative Assistant and Attendance Officer employer: The American School in London
The American School in London is an exceptional employer that fosters a supportive and collaborative work environment, ideal for those passionate about education. With a strong commitment to employee growth and development, staff members benefit from ongoing training opportunities and a culture that values diversity and inclusion. Located in a vibrant city, the school offers a unique chance to engage with a diverse community while making a meaningful impact on students' lives.
Contact Detail:
The American School in London Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant and Attendance Officer
✨Tip Number 1
Get to know the school! Research The American School in London and its values. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. They can give you insider tips about the school culture and what the hiring managers are really looking for.
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills match the job description, especially around organisation and communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the role and ready to take the next step.
We think you need these skills to ace Administrative Assistant and Attendance Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience. We want to see how your skills match the specific duties of the Administrative Assistant and Attendance Officer role.
Show Off Your Skills:Don’t forget to mention your proficiency with computer applications like Google Suite and MS Office. We love seeing strong organisational and communication skills, so give us examples of how you've used these in past roles!
Be Personable:Since this role involves interacting with students, parents, and staff, let your friendly personality shine through in your application. We appreciate tact and diplomacy, so share any experiences that showcase these traits.
Apply Through Our Website:To maximise your chances of being considered, make sure you apply directly through our website. It’s the best way for us to receive your application and get you in the running for an interview!
How to prepare for a job interview at The American School in London
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant and Attendance Officer. Familiarise yourself with tasks like scheduling appointments, logging attendance, and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple tasks in previous jobs. Whether it's coordinating schedules or maintaining records, be ready to discuss specific situations where your organisational skills made a difference.
✨Demonstrate Your Tech Savviness
Proficiency in tools like Google Suite and MS Office is essential for this role. Brush up on your spreadsheet skills and be ready to talk about how you've used technology to streamline administrative processes in the past. If you have experience with school data entry systems, make sure to highlight that too!
✨Emphasise Your People Skills
This job involves interacting with students, parents, and staff, so showcasing your communication skills is key. Prepare to share examples of how you've effectively communicated in diverse environments. Highlight your tact and diplomacy, especially when dealing with sensitive situations or conflicts.
