We are looking for a Exams Assistant / Senior Invigilator to assist the Exams Officer with ensuring the smooth, compliant operation of internal and external exams by managing invigilation teams, setting up rooms, and ensuring (JCQ) regulations are strictly followed. To help maintain exam integrity, handle student queries, manage emergencies, assist with administrative tasks and accurately document procedures. This role requires high attention to detail, strong leadership, and calm communication under pressure.
Key Duties & Responsibilities
- Team Leadership: Supervising 1-20 invigilators, delegating tasks, ensuring all staff follow JCQ guidelines and school policies, to act as a stand in for the Exams Officer should they be absent to ensure the exam series can continue.
- Exam Logistics: Preparing exam rooms, setting up seating plans, distributing/collecting scripts, ensuring all stationery is in place, and ensuring other invigilators have set their rooms up correctly according to regulations.
- Conducting Exams: Supporting invigilators in delivering official announcements, managing start/finish times, and maintaining a silent, secure environment.
- Candidate Support: Addressing student queries, managing student illness, supporting access arrangements, and dealing with late arrivals.
- Compliance & Security: Supporting invigilators in preventing malpractice and managing exam incidents, and ensuring confidential papers are secure.
- Documentation: Supporting invigilators in assuring that attendance registers are completely accurately in a timely fashion, and assisting the Exams Officer with packing scripts for dispatch.
- Administrative Tasks: Checking each room has the required equipment/documentation in advance of the start of the exam series, and conducting equipment stock takes before/after exam series'. There is also a requirement to know where certain documents are kept on the Exams Officer's drives to enable the exam series to continue in their absence.
Experience
Previous experience in invigilation or working in an education setting.
Leadership
Proven ability to manage teams and work independently.
Communication
Clear, confident communication skills for delivering announcements to large groups.
Attributes
High attention to detail, ability to remain calm under pressure, and strict professionalism.
Compliance
Strong understanding of exam board regulations (e.g. JCQ) and safeguarding children.
Requirements
Enhanced DBS check.
Position Details
This is a fixed hours position at 260 hours allocated over the course of the academic year, with peak demands during January for internal/mock exams, then April to June for external exams, requiring flexibility during school hours. There will be other sporadic exams as well as administrative tasks that you will be notified of in advance. We may recruit two assistants to operate as a job share (130 hours per year each). It is estimated that 10-15 hours of this time will be allocated to administrative tasks.
Note
Please note, it is expected that the Senior Invigilator/Exams Assistant is available for every exam during the summer series. You will still be able to work as a regular invigilator when not required as a senior/assistant on the invigilator hourly salary (miniumum wage).
About the Academy
The Adeyfield Academy is part of the Ambition Education Trust. It has been an integral part of the local community for many years and we are proud to have a very friendly and diverse body of staff who have developed a vision to make a real difference. We strive to build a future for learning in our wonderful school community where all students can be the very best version of themselves.
The Academy offers
- A friendly working environment with supportive and caring colleagues
- Generous pension benefits
- Onsite catering facilities
- Excellent facilities with significant recent investment
- All staff encouraged and supported in their professional development
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Exams Assistant / Senior Invigilator in Hemel Hempstead employer: The Adeyfield Academy
The Adeyfield Academy is an exceptional employer, dedicated to fostering a supportive and inclusive work environment for its staff. Located in Hemel Hempstead, the Academy prioritises professional development and offers generous pension schemes, ensuring that employees have the resources they need to thrive both personally and professionally. Joining our SEND team means becoming part of a compassionate community focused on making a meaningful impact in the lives of students with additional needs.
