At a Glance
- Tasks: Process timesheets and invoices while engaging with stakeholders to resolve queries.
- Company: Join the Adecco Group, a global leader in talent and technology.
- Benefits: Hybrid work, growth opportunities, and a supportive team culture.
- Other info: Be part of a diverse team committed to inclusion and personal development.
- Why this job: Make a real impact by ensuring accurate payments and improving processes.
- Qualifications: Experience with MS Office and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are recruiting for a Processing Administrator to support colleagues from across the Adecco Group!
Location: Hybrid (Birmingham)
Role Type: Fixed term contract (9 months)
What you’ll be doing
The person in this role will be responsible for processing timesheets and adjustments for the Professional and General Staffing brands within the Adecco Group. The individual will be responsible for maintaining a high level of accuracy and achieving KPIs and deadlines. They will engage with internal and external stakeholders to resolve queries and improve processes where necessary.
Your responsibilities will include:
- Attend daily huddles to discuss workload and priorities with peers and management
- Process timesheets manually into AS400 and Connect systems from VMS systems
- Upload timesheet files to AS400 and Connect to process pay to workers and invoices to clients
- Complete perm, temp and contractor adjustments in the relevant systems
- Check exceptions reports thoroughly and give feedback to the front office network on items they need to resolve. Have ownership of this and chase relevant stakeholders until all issues are resolved
- Monitor the Power BI Dashboard/Unbilled report to resolve any missing images which are delaying invoices from being submitted for payment
- Resolve queries from a range of internal and external customers using shared mailboxes and our Salesforce mail system
- Resolve queries on disputed invoices to reissue invoices for payment
- Attend calls with internal and external stakeholders to resolve issues
About you
We’re seeking someone who is:
- Experienced with using MS Office applications
- A confident communicator with strong stakeholder engagement skills
- Highly organised with strong attention to detail
- Resilient, proactive and self-motivated
Why choose us?
It’s an exciting time to be part of our team. At the Adecco Group, our purpose – making the future work for everyone – inspires and connects us all. We’re proud to be a global thought-leader and care about doing the best job we can to ensure better futures for everyone.
Inclusion
We believe in talent, not labels. We focus on the diverse and unique skills our people bring. Our culture of belonging and purpose ensures everyone can thrive and feel engaged. We are proud to be an Equal Opportunity Employer, committed to equity, equal opportunity, inclusion, and diversity.
Accommodations
We are committed to providing an inclusive and accessible recruitment process for all candidates. If you require any additional accommodations or support due to a disability or other special circumstances, please let us know by contacting us. We will work with you to ensure your needs are met throughout the hiring process.
Closing Date
The closing date for applications will be Friday 29th May.
Hybrid Processing Administrator: Timesheets & Invoicing employer: The Adecco Group
At Adecco Group, we pride ourselves on being an exceptional employer, offering a dynamic hybrid work environment in Birmingham that fosters collaboration and innovation. Our commitment to employee growth is evident through extensive upskilling resources and a culture that values diversity and inclusion, ensuring every team member can thrive and contribute meaningfully. Join us to be part of a global leader dedicated to making the future work for everyone, where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Processing Administrator: Timesheets & Invoicing
✨Tip Number 1
Get to know the company! Research Adecco Group and understand their values and mission. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice your communication skills. Since this role involves engaging with various stakeholders, being able to articulate your thoughts clearly is key. Try mock interviews with friends or use online resources to boost your confidence.
✨Tip Number 3
Be proactive during the interview process. Prepare questions about the role and the team dynamics. This shows that you're not just looking for any job, but that you're keen on making a meaningful contribution.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, you’ll find all the details about the role and the company culture right there, which can help you stand out.
We think you need these skills to ace Hybrid Processing Administrator: Timesheets & Invoicing
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Processing Administrator role. Highlight your experience with timesheets, invoicing, and any relevant software like AS400 or Power BI. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your previous experiences make you a great fit. Remember, we love a good story that connects your background to our mission.
Show Off Your Attention to Detail:Since accuracy is key in this role, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your written application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at The Adecco Group
✨Know Your Numbers
Since the role involves processing timesheets and invoices, brush up on your numerical skills. Be prepared to discuss how you ensure accuracy in your work and any tools or methods you use to double-check your figures.
✨Master the Systems
Familiarise yourself with AS400 and Connect systems, as well as Power BI. If you have experience with similar software, be ready to share specific examples of how you've used them to improve efficiency or resolve issues.
✨Engage with Stakeholders
This role requires strong communication skills. Think of examples where you've successfully resolved queries or improved processes through collaboration. Show that you can engage effectively with both internal and external stakeholders.
✨Show Your Organisational Skills
Highlight your ability to manage multiple tasks and meet deadlines. Prepare to discuss how you prioritise your workload, especially during busy periods, and any tools you use to stay organised.
