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- Tasks: Create user-friendly Building User Guides for a luxury hospitality estate.
- Company: Join a prestigious luxury hospitality brand in vibrant Soho, London.
- Benefits: Hybrid work model, competitive pay, and opportunities for professional growth.
- Why this job: Make an impact by transforming complex info into accessible guides for operational teams.
- Qualifications: Strong organisational skills and experience in technical documentation required.
- Other info: Dynamic role with potential for extension and onsite visits to exciting venues.
The predicted salary is between 30000 - 42000 £ per year.
Start Date: ASAP
Duration: 3–6 months (potential to extend)
Hours: Monday–Friday, 40 hours per week (8am–5pm)
Location: Soho, London
Working Pattern: Hybrid — 3 days in the office, 2 days from home
Travel: Regular visits to London clubs, sites, and venues within the estate
Overview
We are seeking a highly organised and detail‑focused Technical Documentation Coordinator to take ownership of developing clear, accurate and user‑friendly Building User Guides (BUGs) across a luxury hospitality estate. This role involves reviewing technical information, validating service locations, and transforming complex building details into simple, accessible documentation for operational teams. This is an admin-heavy, research-driven role ideal for someone who thrives on coordination, information gathering, and producing consistent, polished documents. You will work closely with internal teams, external contractors, and subject matter experts to ensure that all building information is complete, reliable, and aligned with brand standards.
Key Responsibilities
- Review existing as‑built documentation to identify, verify, and map mechanical, architectural, and MEP service locations.
- Research, source, and clarify technical information from various internal and external stakeholders.
- Develop, structure, and complete Building User Guide templates for multiple sites across the estate.
- Translate complex technical details into clear, user-friendly language suitable for non-technical readers.
- Maintain consistent formatting, branding, and technical standards across all documents.
- Track progress, outstanding information, and dependencies across multiple simultaneous documents.
- Identify gaps, inconsistencies, or discrepancies in existing documentation and coordinate with relevant teams to resolve them.
- Work onsite across London clubs and venues to validate layouts, record information, and confirm service locations where needed.
Skills & Experience Required
- Ability to read and interpret architectural, mechanical, and technical drawings (layouts, schematics, service plans, etc.).
- Understanding of building systems such as HVAC, M&E, pools, spas, and general facilities operations.
- Strong communication and stakeholder engagement skills—comfortable speaking to a wide range of internal teams, contractors, and specialists.
- Demonstrated experience in researching, gathering, and validating information.
- High attention to detail with excellent organisational and time‑management abilities.
- Proficiency in Microsoft Word, Excel, and PowerPoint (BUG documents are PowerPoint-based).
- Experience producing instructional, operational, or technical documentation.
- Confident working independently with minimal supervision and proactive in chasing missing data.
- Experience within hospitality, luxury estates, members clubs, hotels, gyms, or spa environments is highly desirable.
Building Documentation Specialist employer: The Adecco Group
Contact Detail:
The Adecco Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Building Documentation Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the hospitality and documentation fields on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing their brand standards and recent developments will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Show off your skills! Bring examples of your previous documentation work to interviews. This could be anything from user guides to technical documents that showcase your ability to simplify complex information.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Building Documentation Specialist
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Building Documentation Specialist role. Highlight your experience with technical documentation and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Attention to Detail: Since this role is all about precision, don’t shy away from showcasing your attention to detail. Use clear formatting in your documents and double-check for any typos or inconsistencies. We love a polished application that reflects your organisational skills!
Demonstrate Your Research Skills: In your application, give examples of how you've successfully gathered and validated information in past roles. Whether it’s through research or collaboration with stakeholders, we want to know how you tackle complex information and make it accessible.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at The Adecco Group
✨Know Your Documentation Inside Out
Before the interview, make sure you’re familiar with the types of documentation relevant to the role. Brush up on your understanding of Building User Guides and how they translate complex technical details into user-friendly language. This will show that you’re not just interested in the job but also understand its core requirements.
✨Showcase Your Research Skills
Be prepared to discuss your experience in researching and validating information. Think of specific examples where you’ve successfully gathered data from various stakeholders or resolved discrepancies in documentation. This will demonstrate your ability to thrive in an admin-heavy, research-driven role.
✨Communicate Clearly and Confidently
Since this role involves liaising with a range of internal teams and external contractors, practice articulating your thoughts clearly. Use simple language to explain complex concepts, as this is a key part of the job. You might even want to prepare a few questions to ask during the interview to showcase your communication skills.
✨Demonstrate Your Attention to Detail
During the interview, highlight your organisational skills and attention to detail. You could mention specific tools or methods you use to track progress and manage multiple documents simultaneously. This will reassure them that you can maintain consistent formatting and branding across all documentation.