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- Tasks: Manage office operations, finance, HR, and communications at a vibrant primary school.
- Company: Earith Primary School, part of a compassionate and inclusive trust.
- Benefits: Employee benefits, Cycle to Work scheme, and local government pensions.
- Why this job: Make a real difference in a supportive environment dedicated to children's learning.
- Qualifications: Highly organised with experience in finance, HR, and school administration.
- Other info: Join a team that values growth, wellbeing, and open dialogue.
The predicted salary is between 30000 - 40000 £ per year.
Earith Primary School is seeking a skilled and proactive Office Manager to oversee the academy's business functions and ensure smooth day-to-day operations. This senior administrative role covers finance, HR, admissions, communications, facilities, compliance, and team management. You will work closely with the School Non‑Education Lead, central Trust colleagues, and the senior leadership team to support an efficient, safe, and welcoming school environment.
Key Responsibilities
- Oversee finance processes, including purchase orders, invoices, income monitoring, payroll reconciliations, and budget forecasting.
- Manage HR administration, recruitment processes, staff records, absence management, and support low‑level grievance and disciplinary matters.
- Maintain pupil records, coordinate admissions, EHCP processes, and ensure accurate data reporting.
- Ensure compliance and governance, including GDPR, H&S audits, contracts, risk assessments, and student trips.
- Manage internal and external communications, newsletters, website, social media, and surveys.
- Supervise and support academy support staff and act as a liaison with central Trust teams and local hub schools.
- Coordinate facilities, repairs, maintenance, and capital works to ensure safe and efficient premises.
Qualifications
- Highly organised, proactive, and able to manage multiple priorities.
- Experienced in finance, HR, and school administration.
- Confident leading and supporting a team.
- Skilled in communication with staff, parents, and external partners.
- Committed to safeguarding and promoting the welfare of children.
At Earith Primary School, you will join a supportive team dedicated to providing the best environment for learning and development. This is an exciting opportunity to make a real difference behind the scenes, helping our school run efficiently and effectively.
What We Offer
- Belong to a compassionate and inclusive trust that values you and the role you play.
- Join an experienced group of people that are fully dedicated to delivering the best for our children.
- Gain access to our VivUp employee benefit system, Cycle to Work scheme and local government pensions.
Our People‑First Philosophy: At Active Learning Trust, everyone is valued in their role, and we make sure that the right people have the right opportunities to find their purpose and progress within our Trust. Guided by our values of open dialogue, bold thinking and supportive teamwork, we put our staff’s growth and wellbeing at the heart of everything we do – so that they can focus on making a real difference in our schools and our communities.
Office Manager employer: The Active Learning Trust
Contact Detail:
The Active Learning Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Earith Primary School on LinkedIn. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by researching the school’s values and recent achievements. We want to see that you’re genuinely interested in making a difference in the school community.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple priorities in previous roles, especially in finance and HR, to demonstrate you're the right fit.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your experience in finance, HR, and school administration to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your proactive approach can contribute to our supportive team at Earith Primary School.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application is clear and well-structured. We want to see how you can effectively communicate with staff, parents, and external partners.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity to make a difference in our school.
How to prepare for a job interview at The Active Learning Trust
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities listed in the job description. Brush up on finance processes, HR administration, and compliance regulations. Being able to discuss these topics confidently will show that you’re proactive and well-prepared.
✨Showcase Your Organisation Skills
As an Office Manager, organisation is key. Prepare examples of how you've successfully managed multiple priorities in the past. Use specific scenarios to illustrate your ability to keep things running smoothly, especially in a school environment.
✨Communicate Effectively
Since the role involves liaising with various stakeholders, practice clear and concise communication. Think about how you would handle internal and external communications, and be ready to discuss your approach to managing newsletters and social media.
✨Emphasise Team Support
Highlight your experience in leading and supporting a team. Be prepared to share examples of how you’ve motivated staff or resolved conflicts. This will demonstrate your commitment to fostering a positive and collaborative work environment.