At a Glance
- Tasks: Manage contracts and finance processes while ensuring accuracy and compliance.
- Company: Join a growing multi-academy trust with a focus on excellence.
- Benefits: Gain valuable experience, flexible working, and opportunities for professional growth.
- Other info: Opportunity to work towards qualifications like AAT or CIPS.
- Why this job: Be part of a dynamic team shaping the future of education finance.
- Qualifications: Relevant experience in finance or administration; strong organisational skills required.
The predicted salary is between 27000 - 33000 £ per year.
Doyou enjoy bringing order to complex information, keeping important deadlines ontrack and helping colleagues get things right?
This new role offers theopportunity to combine contract administration with a broad range of financework in a growing multi-academy trust.
Weare looking for a proactive and adaptable Finance and Contracts Officer to joinour central Finance Team.
Reporting to the Chief Financial Officer, you willtake day-to-day responsibility for the Trust’s contracts register, coordinaterenewals and support procurement activity, while ensuring associated purchaseorders, budget checks and approvals are in place.
You will also contributeacross a range of financial processes including purchase ledger, sales ledger, trips and visits, lettings, projects and donations.
As we introduce i Plicit, our new financial management system, you will help shape efficient andconsistent ways of working at an exciting point in the Trust’s development.
- Whatyou’ll be doing
- Take ownership of theday-to-day accuracy of the Trust contracts register, ensuring key dates, values, responsibilities and supporting documents are complete and up to date.
- Work with contractowners to plan renewals, gather requirements, agree timescales and flag actionearly enough for effective procurement decisions.
- Administer quotationexercises, tenders and framework call-offs under appropriate direction, maintaining clear records and a compliant audit trail.
- Coordinatecontract-related purchase orders, budget checks, authorised budget changes andapprovals, and help monitor commitments and expenditure.
- Support supplieronboarding, contract mobilisation, performance reviews, variations andclosures, escalating concerns when specialist or senior input is needed.
- Contribute flexibly tothe finance function working across purchase ledger, sales ledger, trips andvisits, lettings, projects, donations, reconciliations and other centralfinance activities.
- Use i Plicit, Excel andother Trust systems to maintain accurate information, produce routine reportsand improve controls and processes.
- Provide responsive andpractical support to schools, contract owners, suppliers and colleagues, following actions through and adapting as priorities change.
- Whowe’re looking for
Youmay already work in finance, procurement or contracts, school or businessadministration, or another operational support role.
You do not need to be aqualified accountant or procurement specialist.
What matters most is relevantexperience, excellent organisation, strong attention to detail, confidence with Excel and business systems, and the ability to keep several workstreams moving.
You will communicate clearly, follow actions through and exercise goodjudgement about when to elevate an issue.
Experience of purchase or salesledger work, contracts registers, tenders, education or the public sector wouldbe useful but is not essential.
AAT, CIPS or contract management training wouldalso be welcomed, including candidates keen to work towards a relevantqualification.
You must also be able to travel between Trust sites whenrequired.
Health and Safety
As an employee of the Academies for Character and Excellence, you have a responsibility toprioritise the health and safety of yourself, your colleagues, and any individuals who may beaffected by your work activities.
In accordance with our commitment to maintaining a safeand healthy work environment, you are required to adhere to the Trust's health and safetyresponsibilities.
Safeguarding
To be aware of, and follow, the Child Protection and Safeguarding Policy to ensurethat children are safeguarded.
Safer recruitment
The Trust is committed to safeguarding and promoting the welfare of children andyoung people and expects all staff to share this commitment.
We will ensure that all ourrecruitment and selection practices reflect this commitment.
The post holder will be required to undertake a DBS Enhanced Disclosure.
Further information about Disclosure & Barring is available from www. homeoffice. gov. uk/dbs.
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Finance and Contracts Officer in Totnes employer: The Academies For Character And Excellence
Join a dynamic multi-academy trust that values proactive individuals ready to make a meaningful impact in the education sector. As a Finance and Contracts Officer, you'll benefit from a supportive work culture that prioritises employee growth, offering opportunities for professional development and training. With a focus on collaboration and innovation, particularly as we implement our new financial management system, this role provides a unique chance to contribute to the Trust's exciting journey while ensuring a safe and healthy work environment.
Contact Details:
The Academies For Character And Excellence Recruitment Team
