At a Glance
- Tasks: Coordinate office operations, manage meeting rooms, and support events in a vibrant environment.
- Company: Join THE·TEAM, a global leader in sports, music, and entertainment.
- Benefits: Flexible part-time hours, dynamic work culture, and opportunities for growth.
- Other info: Hands-on role with a chance to connect with diverse talents and brands.
- Why this job: Be the heartbeat of a creative office and make every event unforgettable.
- Qualifications: Strong organisational skills and a friendly, service-oriented attitude.
The predicted salary is between 12 - 15 £ per hour.
THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders. This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm, with some flexibility required to support event days.
What You Will Be Doing
- Meeting Room & Office Coordination
- Manage and maintain meeting room calendars and bookings
- Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
- Coordinate catering and refreshments for meetings
- Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
- Identify and prioritise high-profile meetings involving senior staff or external clients
- Hospitality & Workplace Services
- Ensure kitchens and communal areas are consistently stocked and well-maintained
- Oversee dishwashers to ensure efficient circulation of kitchen items
- Distribute fruit and manage weekly grocery deliveries across multiple floors
- Maintain cleanliness and organisation across kitchens and shared spaces
- Act as a visible and approachable point of contact for general office queries
- Events Coordination
- Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
- Support event setup, including catering arrangements and room configuration
- Assist with on-the-day event delivery and troubleshooting
- Provide ad-hoc support to the social committee
- Office Operations & Administration
- Coordinate office supplies and liaise with the Office Manager to maintain stock levels
- Manage ad-hoc deliveries, including catering and supplies distribution
- Ensure compliance with health, safety, and cleanliness standards
- Maintain an organised and welcoming reception area
- Provide reception cover when required, including greeting visitors and managing check-ins
The Skills And Experience You Need
- Excellent organisational and time management skills
- Strong attention to detail and proactive approach
- Outstanding interpersonal and communication skills
- Ability to multitask and prioritise in a fast-paced environment
- Professional, approachable, and service-oriented mindset
- Flexible and willing to support ad-hoc front-of-house duties
Additional Information
- This role requires a hands-on approach to hospitality and workplace coordination
- Physical tasks such as lifting deliveries and moving supplies may be required
- Flexibility is essential to support events and changing business needs
Office Operations Coordinator (Part Time) employer: THE·TEAM
At THE·TEAM, we pride ourselves on fostering a dynamic and inclusive work culture that thrives on creativity and collaboration. As an Office Operations Coordinator, you will enjoy a part-time role with flexible hours, allowing for a balanced work-life experience while contributing to a vibrant environment at the heart of the entertainment industry. With opportunities for professional growth and a commitment to employee well-being, working in our Los Angeles office means being part of a global team that values your contributions and supports your development.
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Coordinator (Part Time)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching THE·TEAM and understanding their culture. Tailor your responses to show how your skills align with their needs, especially in office coordination and hospitality. Confidence is key!
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed multiple tasks or events in the past. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of THE·TEAM.
We think you need these skills to ace Office Operations Coordinator (Part Time)
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational and time management skills. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like the role requires!
Be Personable:Since this role is all about hospitality and being approachable, let your personality shine through in your written application. Share examples of how you've created a welcoming environment in past roles or experiences.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific skills and experiences that match the Office Operations Coordinator role. We love seeing candidates who take the time to connect their background with what we’re looking for.
Apply Through Our Website:Make sure to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at THE·TEAM
✨Know the Company Inside Out
Before your interview, take some time to research THE·TEAM. Understand their mission, values, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in the role and the company.
✨Showcase Your Organisational Skills
As an Office Operations Coordinator, you'll need to demonstrate excellent organisational abilities. Prepare examples from your past experiences where you've successfully managed schedules, coordinated events, or maintained a tidy workspace. Be ready to discuss how you prioritise tasks in a busy environment.
✨Practice Your Communication Skills
Since this role involves interacting with clients and colleagues, practice clear and confident communication. You might want to do a mock interview with a friend or family member, focusing on how you articulate your thoughts and respond to questions. Remember, a friendly and approachable attitude goes a long way!
✨Prepare for Scenario-Based Questions
Expect questions that assess how you'd handle specific situations, like managing a last-minute meeting or dealing with a difficult client. Think of scenarios from your previous roles and how you resolved them. This will help you demonstrate your problem-solving skills and adaptability.
