Executive Assistant, Pitch & Proposals

THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. As a trusted partner to the world’s most iconic teams, leagues, venues and governing bodies, RIGHTS SALES·TEAM leverages our unrivaled network and expertise in the industry to build compelling commercial propositions. We broker effective deals between rights-holders and brands, delivering mutual value for both parties. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney.

We are looking for a highly experienced Lead to own and shape sales materials for our most significant sales opportunities within all sports verticals. We need someone that can build strong relationships and effectively manage a variety of stakeholders – both internally and externally. A key aspect of the role will involve enabling the Rights Sales team to prioritise, work efficiently and consistently deliver high-quality outputs across the full sales process, from outreach to contracting. This role will require regular engagement and collaboration with multiple teams across the business, including, but not limited to, Client Services, Strategy & Consulting, Research & Insights and Creative/Design, with the successful candidate leading and coordinating all inputs into sales materials.

• Ownership of Sales Materials: Work with teams across the business to develop templates and outreach materials for retained rightsholders and other ad hoc opportunities. This may include (but not be limited to) infographics, outreach decks, sizzle videos, mock-ups etc. Develop bespoke proposals, incorporating inspiring sales narratives, compelling brand positioning and creative activation ideas. Act as the owner of materials relating to priority sales opportunities. Ensure best practice is being communicated and implemented across all sports verticals in the UK and globally.
• End-to-End Pipeline and Opportunity Management: Work with sales and Client Services leads to identify and prioritise sales opportunities. Quickly understand, distil and communicate requirements in a clear & concise manner. Mobilise and brief internal teams. Work closely with the Strategy & Consulting and Creative Strategy & Planning teams to ensure proposals align to the prospect’s brand & business objectives, tell the right story and incorporate the rights/assets needed to deliver a successful partnership. Collaborate with brand partnership teams in relation to ideation and activation. Oversee all Creative/Design requests and outputs, ensuring they’re delivered on time and to the highest possible standard. Bring sales leads ‘on the journey’ and make sure all relevant information and feedback is considered throughout the process. Work with internal Operations teams to ensure systems are updated and critical processes are being adhered to.
• Relationship Building & Stakeholder Management: Build positive working relationships with senior sales leads with a view to becoming a capable and trusted delivery partner. Provide leadership, guidance and support to junior colleagues in Rights Sales, Strategy & Consulting, Research & Insights and other teams. Manage inputs from a variety of sources concurrently and ensure clarity on expectations and timelines. Influence stakeholders to secure timely, high-quality contributions.
• Quality Control & Continuous Improvement: Ensure all outputs meet a consistently high standard in terms of their structure, formatting, storytelling and visual presentation. Identify recurring issues or inefficiencies and proactively address them. Make recommendations regarding improved ways of working, including the identification and implementation of platforms and tools that can deliver the same or better-quality outputs more efficiently.

• Proven experience managing and influencing senior stakeholders.
• Exceptional prioritisation skills in a complex, fast-paced environment.
• Advanced PowerPoint/Google Slides skills, with a strong eye for detail and the ability to produce client-ready outputs.

• Demonstrated project management capability, including: Planning around deadlines and key milestones; Coordinating resource across multiple teams; The ability to distil large volumes of information into a simple and logical ‘job to be done’.

• Strong relationship builder who knows how to get the best out of cross-functional teams.
• Calm, confident and solutions-oriented under pressure.
• Detail-orientated without losing sight of the bigger picture.

• Senior sales leads feel supported, organised and confident going into key meetings.
• Sales materials are consistently high quality, delivered on time and clearly prioritised.
• The sales process runs more smoothly, with fewer last-minute issues and re-works.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.