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- Tasks: Manage police records and archives, ensuring effective retention and disposal.
- Company: Join a dedicated team within the police force, committed to excellence.
- Benefits: Enjoy 24 days annual leave, flexible working, and career development opportunities.
- Why this job: Make a difference by handling sensitive information and preserving important records.
- Qualifications: Strong communication skills, IT literacy, and attention to detail required.
- Other info: Dynamic role with opportunities for growth in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Overview
An exciting opportunity to work with police information, records and evidence. The successful candidate would be part of a team responsible for providing an effective archive service to both forces, including retention, review and disposal of records (electronic, paper, tape, microfilm, and frozen samples) and other archived Force assets. The role includes working at height (4.2m), using manual handling or powered and unpowered equipment. You would also be required to use our warehouse management software and other systems to catalogue and manage incoming material along with maintaining our collections over their lifespan.
Responsibilities
- Retain, review and dispose of records and archived assets across formats (electronic, paper, tape, microfilm, and frozen samples).
- Operate safely at height (4.2m) and use manual handling or powered/unpowered equipment as required.
- Utilise warehouse management software and other systems to catalogue and manage incoming material.
- Maintain and manage archived collections over their lifespan.
Qualifications & Skills
- Good customer service and communication skills, with attention to detail and deadlines.
- IT literate with Microsoft Office applications and the ability to manipulate data from a variety of sources/databases.
- High integrity and trust due to dealing with sensitive and classified information.
- Good standard of education with excellent numeric and literacy skills.
Benefits
- 24 days annual leave per annum (pro-rata for part time) plus Bank Holidays.
- Flexible working conditions.
- A wide range of lifestyle discounts and career development opportunities.
- Option to join a local government pension scheme.
- For more information on benefits, please visit the supporting you page.
Application & Contact
If you have any queries please contact the Recruitment Team at RecruitmentPoliceStaff@thamesvalley.police.uk quoting reference 22882. We will endeavour to respond to your query as quickly as possible.
Please use Google Chrome when completing your application, wherever possible, as this will enhance performance.
The closing date for enquiries and receipt of completed applications is Sunday 5 October 2025.
Find out more about our roles here.
Administration – TVP Careers
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Records and Archive Administrator employer: Thames Valley Police
Contact Detail:
Thames Valley Police Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records and Archive Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Records and Archive Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Records and Archive Administrator role. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Attention to Detail: Since this role involves handling sensitive information and maintaining records, it’s crucial to demonstrate your attention to detail. We recommend including examples in your application that showcase your ability to manage data accurately and efficiently.
Highlight Your IT Skills: As you'll be using warehouse management software and Microsoft Office applications, make sure to mention your IT literacy. We love seeing candidates who are comfortable with technology, so share any relevant experiences or training you've had!
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It’s the best way to ensure your application gets to us without any hiccups, and you’ll find all the info you need right there!
How to prepare for a job interview at Thames Valley Police
✨Know Your Records
Familiarise yourself with the different types of records and archived assets mentioned in the job description. Understand the processes involved in retaining, reviewing, and disposing of these records. This will show your potential employer that you’re not just interested in the role but also knowledgeable about it.
✨Demonstrate Safety Awareness
Since the role involves working at height and using various equipment, be prepared to discuss safety protocols. Think about how you would handle manual handling tasks and ensure you can articulate your understanding of safe practices during the interview.
✨Showcase Your IT Skills
Brush up on your IT skills, especially with Microsoft Office and any warehouse management software. Be ready to provide examples of how you've used technology to manage data or improve processes in previous roles. This will highlight your ability to adapt to their systems.
✨Highlight Customer Service Skills
Good communication and customer service skills are essential for this role. Prepare examples of how you've effectively communicated in past positions, especially when dealing with sensitive information. This will demonstrate your integrity and trustworthiness, which are crucial for handling classified data.
