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- Tasks: Manage police records and archives, ensuring effective retention and disposal of various materials.
- Company: Join the Thames Valley Police family, dedicated to serving and protecting the community.
- Benefits: Enjoy 24 days annual leave, flexible working, lifestyle discounts, and career development opportunities.
- Why this job: This role offers a rewarding challenge in a supportive team, with ongoing training in data protection.
- Qualifications: Good education, IT literacy, attention to detail, and strong communication skills are essential.
- Other info: Work at heights and handle sensitive information; must be a team player.
The predicted salary is between 28800 - 43200 £ per year.
An exciting opportunity has arisen to work with police information, records & evidence. The successful candidate would be part of a team responsible for providing an effective archive service to both forces, including retention, review and disposal of records (electronic, paper, tape, microfilm, and frozen samples) and other archived Force assets. The role includes working at height (4.2m), using manual handling or powered and unpowered equipment. You would also be required to use our warehouse management software and other systems to catalogue and manage incoming material along with maintaining our collections over their lifespan.
You would be expected to undertake and regularly refresh all of the mandatory training listed below and work as part of a successful, highly effective and supportive team of police professionals. You will have ongoing development in the latest legislation and processes around data protection, records & information management and evidence handling. This is in addition to many personal development opportunities.
If you are looking for an interesting, varied and rewarding role that will challenge and develop you, and you are a team player, we would like to hear from you.
Good customer service and communications skills are required together with attention to detail and deadlines. You will be IT literate in Microsoft Office applications with the ability to manipulate data from a variety of sources and databases. Maintaining a high degree of integrity and trust is essential as you will be dealing with sensitive and classified information. A good standard of education is required with excellent numeric and literacy skills.
As part of the Thames Valley Police family you will enjoy a fantastic range of benefits including 24 days annual leave per annum, pro-rata for part time (plus Bank Holidays), flexible working conditions, a wide range of lifestyle discounts, career development opportunities and have the option to join a local government pension scheme. For more information on our benefits, please visit the supporting you page, via the link at the bottom of the advert.
If you have any queries please contact the Recruitment Team at RecruitmentPoliceStaff@thamesvalley.police.uk quoting reference 22726. We will endeavour to respond to your query as quickly as possible.
Please use Google Chrome when completing your application, wherever possible, as this will enhance performance.
The closing date for enquiries and receipt of completed applications is Monday 25 August 2025.
Find out more about our roles here.
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Records and Archive Administrator employer: Thames Valley Police
Contact Detail:
Thames Valley Police Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records and Archive Administrator
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, particularly warehouse management software. Having hands-on experience or knowledge of these tools can set you apart during the interview.
✨Tip Number 2
Brush up on your understanding of data protection legislation and records management processes. Being able to discuss current practices and regulations will demonstrate your commitment to maintaining integrity and trust in handling sensitive information.
✨Tip Number 3
Highlight any previous experience you have with archiving or managing records, especially in a team environment. Be prepared to share specific examples of how you've contributed to a team's success in similar roles.
✨Tip Number 4
Prepare to showcase your customer service and communication skills during the interview. Think of scenarios where you've effectively communicated complex information or provided excellent service, as these skills are crucial for this role.
We think you need these skills to ace Records and Archive Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Records and Archive Administrator position. Highlight key skills such as attention to detail, IT literacy, and customer service in your application.
Tailor Your CV: Customise your CV to reflect your relevant experience and skills that match the job description. Emphasise your ability to handle sensitive information, your experience with data management systems, and any previous roles that required teamwork and communication.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples from your past experiences that demonstrate your qualifications and how they align with the job's requirements.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Thames Valley Police
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities involved, especially regarding handling sensitive information and using warehouse management software. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Attention to Detail
Since the role requires a high degree of accuracy, prepare examples from your past experiences where your attention to detail made a difference. This could be in previous jobs or projects where you managed records or data.
✨Prepare for Teamwork Questions
As this position involves working as part of a team, think of instances where you successfully collaborated with others. Be ready to discuss how you contribute to a supportive team environment and handle challenges together.
✨Demonstrate IT Literacy
Be prepared to discuss your experience with Microsoft Office applications and any other relevant software. You might be asked to explain how you've used technology to manage data effectively in previous roles.
