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- Tasks: Manage and analyse estate data to support maintenance programmes and sustainability efforts.
- Company: Join Thames Valley Police, a vital part of the community.
- Benefits: Enjoy 24 days annual leave, flexible working, and career development opportunities.
- Other info: Great entry-level role with potential for growth in a supportive environment.
- Why this job: Make a real difference in law enforcement while developing your skills in data management.
- Qualifications: Strong analytical skills and attention to detail are essential.
The predicted salary is between 30000 - 42000 £ per year.
Overview
An opportunity has arisen for an Estates Data Administrator within the Property Service team.
Responsibilities
- Manage the capture, retrieval, analysis and reporting of estate data for the annual NPEG benchmarking exercise.
- Work with and provide support to the Facilities Systems Supervisor (FSS) to ensure the maintenance of the department’s Computer Aided Facilities Management (CAFM) system.
- Provide detailed information to colleagues regularly throughout the year, particularly in response to requests for rolling 10 year FMR information on specific properties.
- Liaise with Surveyors and Engineers to collate and record Condition Survey information; use this to update the FMR for Operational, Custody, Covert site and residential properties to assess the Force’s ongoing maintenance requirements/liabilities.
- Provide FMR information leading to the preparation of the annual revenue maintenance programme in February/March each year (c.£3.8m for the period).
- Carry out end of year data analysis/reconciliation to identify Programme Works completed and revise the rolling forward FMR as required.
- Work with and support the Facilities Systems Supervisor to ensure CAFM data integrity and accessibility.
- Use information from monthly utility bills (electricity, gas, water, LPG, oil, and wood pellet) to record usage for every TVP site, collate into annual data and calculate CO2 emissions to support the Energy & Sustainability Manager.
- Ensure all utility information is stored on the CAFM system, including meter numbers, MPANs, MPRN, SPIDs, and details of meter locations.
- Assist in the preparation of data for key internal/cyclical/annual reports (e.g., Annual Environmental Report, Operational Performance Group quarterly estate updates) and for the mandatory Display Energy Certificates (DECs).
Benefits
As part of the Thames Valley Police family you will enjoy a fantastic range of benefits including 24 days annual leave per annum, pro-rata for part time (plus Bank Holidays), flexible working conditions, a wide range of lifestyle discounts, career development opportunities and the option to join a local government pension scheme. For more information on our benefits, please visit the supporting you page, via the link at the bottom of the advert.
Enquiries
If you have any queries please contact the Recruitment Team at RecruitmentPoliceStaff@thamesvalley.police.uk quoting reference 2298 8. We will endeavour to respond to your query as quickly as possible.
Please use Google Chrome when completing your application, wherever possible, as this will enhance performance.
The closing date for enquiries and receipt of completed applications is Sunday 9 November 2025.
Administration – TVP Careers
(for hybrid working)
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Estates Data Administrator employer: Thames Valley Police
Contact Detail:
Thames Valley Police Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Data Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Thames Valley Police on LinkedIn. A friendly chat can give us insider info about the Estates Data Administrator role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by brushing up on your data analysis skills. Be ready to discuss how you would handle the annual revenue maintenance programme and any experience you have with CAFM systems. We want to see your problem-solving skills in action!
✨Tip Number 3
Show off your passion for sustainability! Since the role involves calculating CO2 emissions, share any relevant projects or initiatives you've been part of that demonstrate your commitment to energy efficiency and environmental responsibility.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’ve got loads of resources to help you ace the process and land that Estates Data Administrator gig!
We think you need these skills to ace Estates Data Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Estates Data Administrator role. Highlight relevant experience and skills that match the job description, especially around data management and reporting.
Craft a Compelling Cover Letter: Your cover letter should tell us why you're the perfect fit for this role. Use it to showcase your enthusiasm for working with Thames Valley Police and how your background aligns with the responsibilities outlined in the job description.
Be Clear and Concise: When filling out your application, keep your language clear and concise. Avoid jargon unless it's relevant to the role, and make sure to answer all questions thoroughly but succinctly.
Apply Through Our Website: We encourage you to apply through our website for the best experience. This way, you can ensure your application is submitted correctly and you’ll receive updates directly from us!
How to prepare for a job interview at Thames Valley Police
✨Know Your Data
Make sure you brush up on your knowledge of data management and analysis, especially in relation to estates and property services. Be prepared to discuss how you would handle the capture and reporting of estate data, as well as your experience with similar systems.
✨Familiarise Yourself with CAFM Systems
Since the role involves working with a Computer Aided Facilities Management (CAFM) system, it’s crucial to understand how these systems work. If you have experience with any specific CAFM software, be ready to share that during the interview.
✨Prepare for Scenario Questions
Expect questions that ask you to solve hypothetical problems related to maintenance programmes or data reconciliation. Think about past experiences where you successfully managed similar tasks and be ready to explain your thought process.
✨Show Your Team Spirit
This role requires collaboration with various teams, so highlight your teamwork skills. Share examples of how you've worked effectively with others, particularly in a data-driven environment, to achieve common goals.