At a Glance
- Tasks: Support the operations team with administrative tasks and project support.
- Company: Thames Valley Air Ambulance, a leading UK air ambulance charity.
- Benefits: Gain valuable experience in a medical charity environment.
- Other info: Opportunity to work closely with senior managers in a dynamic charity setting.
- Why this job: Make a real difference while developing your organisational and administrative skills.
- Qualifications: Experience in administrative support and strong organisational skills required.
Thames Valley Air Ambulance is one of the UK’s leading air ambulance charities. We continuously push the boundaries of medical intervention, helicopter aviation and on-scene patient care to deliver a unique emergency service to patients, where and when it is most needed.
The role is an exciting opportunity to work across the operations team, supporting the Executive Assistant to the Chief Operating Officer and two other Heads of Department. Given the wide variety of support required, the individual will need to be willing to adapt and respond to the needs of the department.
About you: Enjoy being organised, working collaboratively and proactively? Able to balance priorities and work to deadlines? Do you have proven experience of providing administrative support to senior managers including diary management, financial reconciliation, and a wide range of administrative tasks, such as electronic document management and departmental procurement? Are you able to produce high quality and accurate minutes for a variety of meetings, as well as timetabling for these and drafting agendas?
The successful candidate will work closely with our EA to the Chief Operating Officer to provide secretarial and project support along with administrative support to two Heads of department. This is a fantastic opportunity for an administrator to build experience working in charity within a medical context.
If it sounds like this role could be for you, then we would love you to apply. Please submit a personalised cover letter, along with your CV. This post may close early due to a high number of applications, so you are advised to apply promptly. Interviews are expected to be held 11th June 2026.
You may have experience of the following: Personal Assistant, Executive Assistant, Administration Assistant, Medical Assistant, Not For Profit, Charity, Charities, etc.
Operations Administrative Officer in Stokenchurch employer: Thames Valley Air Ambulance
Thames Valley Air Ambulance is an exceptional employer, offering a unique opportunity to contribute to a leading air ambulance charity dedicated to saving lives. With a collaborative work culture that values adaptability and proactive support, employees benefit from meaningful work in a medical context, alongside opportunities for professional growth and development. Located in a dynamic environment, the role of Operations Administrative Officer allows you to make a real impact while enjoying a supportive team atmosphere.
Contact Details:
Thames Valley Air Ambulance Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrative Officer in Stokenchurch
✨Tip Number 1
Network like a pro! Reach out to people in the charity sector, especially those connected to Thames Valley Air Ambulance. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching the organisation's mission and recent projects. Show us that you're genuinely interested in their work and how your skills can contribute to their goals.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t just memorise answers—make them your own!
✨Tip Number 4
Apply through our website for a smoother process. It shows you're keen and makes it easier for us to track your application. Plus, you’ll get updates directly from us!
We think you need these skills to ace Operations Administrative Officer in Stokenchurch
Some tips for your application 🫡
Personalise Your Cover Letter:Make sure to tailor your cover letter specifically for the Operations Administrative Officer role. Mention how your skills and experiences align with what Thames Valley Air Ambulance is looking for, and don’t forget to show a bit of your personality!
Showcase Your Organisational Skills:Since this role requires a knack for organisation, highlight any relevant experience you have in managing diaries, handling financial reconciliations, or coordinating meetings. Use specific examples to demonstrate how you’ve successfully balanced priorities in the past.
Keep It Professional Yet Friendly:While we want to see your friendly side, remember to maintain a professional tone throughout your application. This balance will show that you’re not only approachable but also serious about the role and the mission of the charity.
Apply Early!:Don’t wait until the last minute to submit your application. Given that this post may close early due to high demand, it’s best to get your CV and cover letter in as soon as possible. We can’t wait to hear from you!
How to prepare for a job interview at Thames Valley Air Ambulance
✨Know the Organisation
Before your interview, take some time to research Thames Valley Air Ambulance. Understand their mission, values, and recent achievements. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Operations Administrative Officer, being organised is key. Prepare examples of how you've successfully managed diaries, reconciled finances, or handled multiple administrative tasks. Be ready to discuss specific tools or methods you use to stay organised.
✨Prepare for Meeting Minutes
Since you'll be responsible for producing high-quality minutes, practice summarising meetings or discussions you've been part of. Bring a sample of your minute-taking style to the interview, if possible, to demonstrate your attention to detail and clarity.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Ask about the team dynamics, the challenges they face, or how success is measured in this role. This shows that you're proactive and genuinely interested in contributing to the team.
