Facility Administrator in Edinburgh

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive – and that it’s all driven by human intelligence. Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible. From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries – and working together to build a future we can all trust.

OUR BENEFITS

• $76,146.05 + Super + Monthly RDO
• 8:30am – 5pm (Mon – Fri)
• Initial 12 Months Contract to 30th June 2027 with potential for extension
• Fitness Passport Discount – Access to a network of Gyms across AUS as cheap as $16P/W
• Modernised Paid Parental Leave
• Veterans Leave
• Novated Lease options
• Family support through our partnership with Parents at Work
• Sonder – Wellbeing & Support Partner

OUR TEAM

Our Explosive Ordnance Services team enables the Australian Defence Force through storage, distribution, maintenance and disposal of these systems, all across Australia. As a turnkey solution, we offer the opportunity to gain a holistic understanding of our business operations, creating huge opportunities for professional growth. Many of our team started in this role and are now in leadership.

YOUR ROLE

We are currently seeking a Facility Administrator to join our team and provide essential administrative and site support across our facility. This is an initial 12-month fixed-term opportunity, with the possibility of becoming ongoing. You’ll play an important role in ensuring the smooth day-to-day operation of the site, supporting employees, visitors, contractors and key stakeholders. Based on the Edinburgh base, on Kaurna land, your role purpose will be:

• Provide general administration and clerical support
• Coordinate visitor, contractor and site access requirements
• Maintain site induction and training records
• Prepare reports, correspondence and other site documentation
• Manage maintenance requests, stocktakes and site records
• Monitor site access and support EDA entry requirements
• Respond to enquiries and provide support to employees, contractors and stakeholders

YOUR EXPERIENCE

• Strong organisation and time management skills
• Excellent communication and stakeholder skills
• Proficiency in Microsoft Office and business systems
• Defence or regulated environment experience (desirable) with an existing Defence NV1 security clearance

WE ENCOURAGE YOU TO APPLY

After you have applied, you will receive an email acknowledging your application. We’ll then provide a personalised experience for suitable applicants as we progress the selection and assessment process. Prior to being offered employment, you will need to complete pre-employment police and depending on the role type, medical checks as well. A Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. Additional information with regards to clearances is available from the Australian Government Security Vetting Agency website.

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right – no matter your background or personal circumstances – please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here. We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.