Project Support Officer in Belfast

Location: Belfast, United Kingdom

Thales is a global technology leader with more than 83,000 employees on five continents. With over 7,500 people in the UK, operating across defence, space, aerospace, and digital security, we help build a future we can all trust. Thales supports the security and stability of our nation by providing extraordinary technology to our customers, as well as delivering social value to the UK with our products and services.

Hybrid working arrangement: 3 days per week on site (based on full time hours)

Are you highly organised, detail-oriented, and passionate about helping projects succeed? We are looking for a Project Support Officer to join our Integrated Airspace Protection Systems (IAS) in Belfast. In this role you will provide administrative, reporting and coordination support to help our bids and projects run smoothly and accurately in alignment with Thales processes. This position is perfect for someone who enjoys working in a fast‑paced collaborative environment and enjoys working with different teams across the business.

What the role has to offer:

• A wonderful opportunity to grow your career within Thales and develop new skills

Some of the Key Responsibilities and Tasks:

• Help run customer, bid, and project meetings by arranging logistics, preparing and gathering presentation materials, coordinating contributions from attendees, and creating information packs
• Take care of meeting agendas, minutes, and action registers to keep everyone informed and on track
• Support the management and tracking of documents throughout their lifecycle, ensuring all procedures are followed
• Assist in data entry and maintain reporting cycles, offering guidance on document management to colleagues
• Help create dashboards, reports, and data summaries ahead of project reviews
• Manage timesheets and expense submissions efficiently

Core Benefits:

• On offer is a competitive salary and benefits package, which includes:
• Performance-related bonus
• Half day every Friday, usually finishing around 13:00
• 28 days annual leave (plus bank holidays) plus opportunity to buy up to 40 hours/year (pro rata)
• 24 hours volunteering paid for
• Private healthcare (grade dependent)
• Pension scheme
• Life cover
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts

Experience & Skills:

• Experience providing administration support within a PMO, bid or project management and senior management environment and working closely within a large team, supporting key stakeholders.
• Proficiency in Microsoft Office applications, such as Word, Excel, Outlook, PowerPoint.
• Strong attention to detail with the ability to present data in a clear, summarised fashion at a level appropriate to the needs of the particular task.

Security Clearance Requirement:

Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions. This role requires Security Clearance (SC). It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment. To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.

At Thales, we ensure equal opportunities, pay and working conditions for all. The benefits we offer include private medical insurance, buying or selling annual leave, cycle to work schemes, employee discounts, paid volunteering day, stocks and shares, annual bonus and much more depending on the role. We are committed to creating a workplace where everyone feels valued for who they are and the unique strengths they bring.