At a Glance
- Tasks: Manage society operations, coordinate events, and handle finances while promoting the Fell Pony breed.
- Company: Join the passionate team at the Fell Pony Society in beautiful Appleby, Cumbria.
- Benefits: Competitive salary, full-time hours, and a chance to make a difference in the equine community.
- Other info: Dynamic role with opportunities for personal growth and community engagement.
- Why this job: Be the face of the Society and help preserve a beloved breed while developing your skills.
- Qualifications: Strong organisational, communication, and IT skills; financial administration experience is a plus.
The predicted salary is between 30000 - 32833 £ per year.
The Fell Pony Society is dedicated to preserving and promoting the traditional Fell Pony breed. With a strong community of breeders, owners, and enthusiasts, the Society oversees the registration of ponies, organises events and supports conservation efforts to maintain the breed's heritage.
We are looking for someone who is organised, with great attention to detail and strong IT skills. A team player who is passionate about the Society and who can communicate at all levels. No day is the same for this role and the agility and ability to be flexible is key. The Breed Society Secretary is a pivotal administrative and organisational role, responsible for the efficient management of the society's operations and the effective communication with members, stakeholders, and the public. Ultimately the face of our Society on a day to day basis. The Secretary plays a vital part in ensuring the smooth running of the society, maintaining accurate records, and supporting the council in achieving its objectives.
Key Responsibilities
- Administrative Management: Manage the day-to-day administrative operations of the society. Maintain accurate and up-to-date membership records, process annual subscriptions. Handle correspondence, emails, and telephone enquiries promptly and professionally. Organise and maintain all society records, documents, and archives. Manage and process pony registrations/passport applications, transfers and other breed-related paperwork. Provide information to the website manager and social media channel administrators.
- Meeting and Event Coordination: Organise and schedule council/board meetings, AGM, and other society events. Prepare and distribute meeting agendas, minutes, and related documents. Attend meetings and take accurate minutes and distribute in a timely manner. Coordinate logistics for society events, including shows, sales, and educational workshops.
- Financial Administration: Manage the society's finances, including processing payments, invoices, and expenses. Prepare and present financial reports to the council/board. Assist with budget preparation and monitoring. Maintain accurate financial records and ensure compliance with relevant regulations. Liaise with auditors, accountants, and regulatory bodies to ensure financial compliance. Oversee fundraising initiatives, grant applications, and sponsorships to support the Society’s activities.
- Communication and Member Relations: Serve as the primary point of contact for members and the public. Communicate regularly with members through newsletters, emails, and other channels. Address member enquiries and resolve any issues or concerns. Promote the breed and the society through effective communication and public relations.
- Regulatory Compliance: Ensure compliance with all relevant regulations and legislation, including data protection, government bodies/DEFRA. Maintain knowledge of breed-specific regulations and requirements. Assist with the development and implementation of society policies and procedures.
- Breed Promotion: Help to promote the breed through various means. Maintain up to date knowledge of breed standards.
Required Skills and Qualifications:
- Excellent organisational and administrative skills.
- Strong communication and interpersonal skills.
- Excellent IT skills, including Microsoft Office, database management, and accounting software.
- Experience in financial administration and record-keeping.
- Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Experience with website and social media management (desirable).
- Experience with database management.
- Ability to maintain confidentiality.
- Experience taking and producing accurate minutes.
- Experience dealing with the public.
- Driving Licence and ability to transport items to events.
Personal Attributes:
- Disciplined and structured approach whilst being able to be flexible with the variety of challenges being faced.
- Excellent communication skills.
- A team player.
- Highly motivated and proactive.
- Reliable and trustworthy.
- Passionate about the breed and its preservation.
- Ability to work under pressure and meet deadlines.
- Excellent problem-solving skills.
Breed Society Secretary & Treasurer in Appleby-in-Westmorland employer: TH Recruitment
TH Recruitment is an excellent employer, offering a dynamic hybrid work environment that fosters collaboration and innovation. With a strong focus on employee development, you will have ample opportunities to enhance your HR expertise while contributing to a positive workplace culture. The supportive team atmosphere and commitment to employee well-being make this role not just a job, but a meaningful career path.
StudySmarter Expert Advice🤫
We think this is how you could land Breed Society Secretary & Treasurer in Appleby-in-Westmorland
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by TH Recruitment.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like TH Recruitment.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at TH Recruitment.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at TH Recruitment. Apply directly through us to stand out!
We think you need these skills to ace Breed Society Secretary & Treasurer in Appleby-in-Westmorland
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of TH Recruitment. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Breed Society Secretary & Treasurer, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at TH Recruitment
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of TH Recruitment. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
