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- Tasks: Manage document control processes and support project operations in a dynamic team.
- Company: Join a multi-award-winning building services company with over 45 years of experience.
- Benefits: Enjoy a competitive salary, professional development, and health and wellness initiatives.
- Why this job: Be part of a supportive culture that values innovation and personal growth.
- Qualifications: Previous construction industry experience and strong organisational skills are essential.
- Other info: Flexible work environment with opportunities for professional development.
The predicted salary is between 28000 - 34000 £ per year.
This role is with a well-established building services company that has operated for over 45 years, providing complete Mechanical and Electrical services across various sectors including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.
Due to ongoing business growth, the company is seeking an experienced Document Controller to join the team in the Birmingham area. In this role, you will be part of an experienced team, with responsibility for document control processes across assigned project sites.
Key Responsibilities:- Set up new enquiries in the internal management system.
- Ensure smooth and adequate flow of information to support business operations.
- Use document management platforms such as 4Projects and Procore.
- Adhere to standard operating procedures for all document control.
- Print and label documentation for site use.
- Carry out filing, photocopying, and printing tasks as necessary.
- Plan and coordinate administrative procedures and systems; suggest process improvements.
- Manage meeting schedules, including setup of catering and technology needs.
- Monitor and manage office supplies with attention to budget constraints.
- Organize and supervise additional site office activities (e.g., recycling, events).
- Interact with suppliers and clients in a professional manner.
- Maintain a clean and safe working environment.
- Coordinate the delivery and setup of IT equipment locally and remotely.
- Comply with all Environmental, Health, Safety, and Quality policies and procedures.
- Previous experience in a similar role within the construction industry.
- Strong communication and interpersonal skills.
- Excellent organisational abilities.
- Proficient in Microsoft Office.
- Capable of prioritising and managing a busy workload.
- Confident and professional telephone manner.
The company promotes an inclusive and flexible culture that supports continued growth and innovation. Employees are encouraged to develop professionally, and enjoy access to competitive salary, professional development support, Employee Assistance Program, and health and wellness initiatives.
Document Controller employer: TGS International Group
Contact Detail:
TGS International Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with document management platforms like 4Projects and Procore. Having hands-on experience or knowledge of these systems will give you a significant edge during the interview process.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. You might be asked to demonstrate your ability to prioritise workloads, so think of examples from your past experiences.
✨Tip Number 3
Prepare to discuss your previous experience in the construction industry. Be ready to share specific examples of how you've successfully managed document control processes in similar roles.
✨Tip Number 4
Showcase your communication skills by preparing for potential role-play scenarios. The ability to interact professionally with suppliers and clients is crucial, so practice articulating your thoughts clearly and confidently.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, particularly within the construction industry. Emphasise your organisational skills and familiarity with document management platforms like 4Projects and Procore.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous roles have prepared you for managing document control processes and improving administrative procedures.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with suppliers and clients in past roles. Highlight your professional telephone manner and any experience coordinating meetings or events.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at TGS International Group
✨Know Your Document Management Systems
Familiarise yourself with document management platforms like 4Projects and Procore. Be prepared to discuss your experience with these tools, as they are crucial for the role.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple tasks and prioritise effectively. Provide examples from your previous roles where you successfully handled a busy workload.
✨Demonstrate Strong Communication Abilities
Since the role involves interacting with suppliers and clients, be ready to showcase your communication skills. Practice articulating your thoughts clearly and professionally.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to document control processes. Think of scenarios where you improved processes or resolved issues in past roles.
