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For Companies At a Glance
- Tasks: Manage calls, greet clients, and assist with office tasks in a vibrant environment.
- Company: Join the UK's leading independent fragrance distributor at Trafford Park, Manchester.
- Benefits: Dynamic role with opportunities for growth and a fun team atmosphere.
- Why this job: Experience a fast-paced, rewarding role where every day brings new challenges.
- Qualifications: Strong admin skills, PC literacy, and a professional phone manner required.
- Other info: Perfect for those who thrive under pressure and love a varied workday.
The predicted salary is between 24000 - 36000 £ per year.
Overview
The UKs leading Independent Fragrance distributor of the most sought-after brands across premium, celebrity and lifestyle fragrances are now recruiting for a Receptionist and Office Assistant to join the team at their Headquarters located at Trafford Park, Manchester.
If you’re looking for a fast-paced, challenging, yet rewarding role where no two days will be the same then this role will be of interest to you.
Person Specification
Due to the amount of applications expected for this position, we will only be able to proceed forward with candidates who match our essential requirements stated below:
- Fully competent in all general areas of administrative tasks e.g. filing, photocopying and typing of correspondence/emails.
- PC literate as use of Excel, Outlook and other areas of the Microsoft package are essential.
- Maths and English grade C and above or equivalent.
- A well-presented candidate possessing a professional telephone manner.
- Must be confident and reliable, with a can-do attitude due to the varied nature of the role.
- The ability to work well under pressure within a fast-paced environment
Responsibilities
- Operate a multi-line telephone system to answer incoming calls; direct callers to the appropriate staff member/department.
- Manning the main doors into the company office, adhering to all security procedures.
- Meeting and greeting clients and guests, preparing beverages and snacks as appropriate.
- Booking of meeting rooms; diary management of these rooms allocated to Head Office staff.
- Receive and sort mail and parcels, distributing to the correct department or member of staff.
- Responsible for all outgoing post and packages, recording deliveries and using appropriate postage.
- Assist with the preparation of lunches, snacks and drinks for on-site meetings.
- The use of current filing systems both paper documents and electronic.
- Assisting, when required with P.A duties such as raising purchase orders, price comparison tasks and other ad-hoc duties as required by the business.
What You Can Expect
Working at the UKs leading independent Fragrance distributor you will get to work for a company who prides itself on outstanding customer service and delivering fragrance and beauty products in a manner which best meets our customer needs.
You can expect to join a team who work hard to achieve results and are focused to ensure a great customer experience.
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Receptionist & Office Assistant employer: TFS BUYING LIMITED
Contact Detail:
TFS BUYING LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Office Assistant
✨Tip Number 1
Get to know the company! Research their values, products, and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your phone skills! Since you'll be handling a multi-line telephone system, it’s crucial to sound confident and professional. Try role-playing with a friend to get comfortable with answering calls and directing them appropriately.
✨Tip Number 3
Show off your organisational skills! Be ready to discuss how you manage tasks like diary management and filing systems. Bring examples of how you've successfully juggled multiple responsibilities in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Receptionist & Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Receptionist & Office Assistant. Highlight your administrative skills and experience with Microsoft Office, as these are key for us. Don’t forget to mention any relevant qualifications, like your Maths and English grades!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our fast-paced environment. Mention your can-do attitude and how you handle pressure – we love that!
Show Off Your Communication Skills: Since this role involves a lot of interaction, make sure to demonstrate your professional telephone manner and communication skills in your application. We want to see that you can represent us well when greeting clients and answering calls.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at TFS BUYING LIMITED
✨Know Your Admin Skills
Make sure you brush up on your administrative skills before the interview. Be ready to discuss your experience with tasks like filing, photocopying, and managing correspondence. Highlight any specific examples where you've excelled in these areas.
✨Show Off Your Tech Savvy
Since being PC literate is essential, be prepared to talk about your proficiency with Microsoft Excel, Outlook, and other software. If you have any relevant certifications or training, mention them to show you're serious about your tech skills.
✨Perfect Your Professional Demeanour
As a receptionist, first impressions matter! Practice your professional telephone manner and ensure you present yourself well. Dress smartly for the interview and be ready to demonstrate your ability to greet clients and guests with confidence.
✨Embrace the Fast-Paced Environment
This role is all about handling pressure and staying organised. Prepare examples of how you've successfully managed multiple tasks in a busy environment. Show that you can keep calm under pressure and maintain a positive attitude, even when things get hectic.