Fertility Clinic Nursing & Sonography Manager in Oxford

We at TFP are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK, Poland and Netherlands. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome starting a family! At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives. Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success. Join us at TFP Fertility, where your passion and expertise can contribute to our legacy of excellence.

The Role: We are looking for an experienced Registered Nurse to lead our team of nurses and sonographers, ensuring the delivery of the highest standards of ultrasound assessment and patient care in line with the HFEA 2008 Act and the current HFEA Code of Practice. The role involves coordinating both nursing and sonography services and contributing as a key member of the Clinic Management Team, helping to oversee and plan activities across all areas of Clinical Services. You will also remain clinically active by seeing patients as part of the role, maintaining hands-on nursing and sonography expertise. This is an exciting opportunity for a skilled nurse with strong leadership abilities and a commitment to excellence in patient care. This role is full time - 37.5 hours per week - weekends on rotation are required.

The Location: Oxford Fertility was established in 1992 and is one of the UK’s longest standing and largest IVF clinics. Due to the passion, expertise and reputation of our team, the clinic has grown into a leading fertility clinic and offers a full suite of treatment and diagnostic services, including PGT. Providing treatment to both NHS and private patients, Oxford Fertility performs approximately 1000 fresh cycles and 1000 frozen cycles per year. Conveniently located in a business park situated on the outskirts of Oxford, close to junction 8a of the M40, there is ample free parking for patients and staff around the building. Oxford Fertility also has a 5/5 inspection rating from the HFEA.

Key Responsibilities:

• Planning and Organising

• Oversee patient throughput across the clinic and satellite services.
• Ensure all treatments comply with HFEA requirements.
• Maintain adequate staffing and competence in nursing and sonography areas.
• Allocate staff efficiently and manage work rotas.
• Support budget development and management for nursing/sonography services.

• Optimise patient management and service delivery.
• Develop processes to enhance the patient experience.
• Manage situations outside standard operating procedures.
• Support holistic patient care and supervise adherence to best practice.
• Ensure adequate equipment provision and maintenance.
• Provide patients with clear information for informed consent.

• Maintain accurate clinical records in line with regulations.
• Support clinic strategy through data collection and reporting.
• Generate performance statistics as needed.

• Ensure accurate communication with colleagues, patients, and suppliers.
• Build relationships with suppliers and support clinical trials.
• Promote the clinic’s reputation in professional and patient communities.

• Develop and update SOPs and protocols as practices evolve.
• Work with the Quality Manager to maintain the Quality Management System.

• Participate in recruitment and task allocation.
• Drive high performance and manage HR matters.
• Ensure staff maintain skills through CPD and relevant training.
• Hold regular team meetings.

• Support training and supervision of nurses, students, and trainees.
• Participate in Patient Information Evenings and train staff to do so.

• Maintain safe and efficient clinical operations.
• Ensure compliance with health and safety regulations.

The above will be reviewed as required, in consultation with the post holder. It is offered as a guide to the key responsibilities and duties, but does not preclude other issues that may arise between reviews of performance and review of the job description.

Experience and Knowledge:

• 1st level registration with NMC
• Educated to degree level or equivalent
• Minimum of 3 years managerial experience in a Healthcare setting
• Experience in fertility nursing is preferable.
• Ability to produce clear comprehensive reports appropriate to the request of the clinician.
• Experience of project management activities to facilitate major service/operational changes.
• Experience of longer term planning in a strategic context.
• Demonstrated ability to exercise judgement for decision making when solutions are not obvious.
• Demonstrated ability to find innovative solutions to maximise service quality, efficiency and continuity.
• Experience with managing common staff issues.

Skills and Abilities:

• Ability to identify additional service/system requirements or shortfalls and co-ordinate and/or design the delivery of innovative solutions to maximise service quality, efficiency and continuity.
• Ability to ensure professional and quality service standards are maintained and applied within own area of activity.
• Confidently lead and motivate a diverse team.
• Ability to assess current team dynamics and implement strategies to improve productivity and communication driving change where necessary.
• Reinforce a positive working environment.
• Ability to interpret policy, legislation, regulations and national codes of practice, advising on the implications of non-compliance, responding to and applying any necessary changes in area of work.
• Ability to deliver training sessions/workshops within a brief to a sizeable, mixed interest groups or groups with diverse levels of understanding of the subject matter.

Personal Qualities:

• Positive professional mindset.
• Self-motivated, ability to work as a member of a team or autonomously.
• Good interpersonal skills and the ability to relate to members of the public, other stakeholders and members of the multi-disciplinary team.
• Able to deal with frequently distressing circumstances, giving support to patients and other staff members.
• Able to exercise own initiative when dealing with issues within own specialist area.
• Ability to apply own initiative to devise varied solutions, approaching problems from different perspectives.
• Ability to concentrate for prolonged periods of time whilst performing complex procedures appropriate to the clinical area.
• Aware of clinical and professional changes in management nursing and the skills required to work in these areas.

Salary: Competitive (Depending on experience)

Location: TFP Oxford Fertility

Working Hours: 37.5 Monday to Friday, Weekends required at 1:4

Pension: Dual contribution pension scheme

Holiday Entitlement: 27 Days + Bank holidays (pro rata)