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- Tasks: Provide exceptional customer service and support patients on their fertility journey.
- Company: Join TFP, a leading fertility service provider in Europe with a passion for changing lives.
- Benefits: Competitive salary, dual contribution pension scheme, and 27 days holiday entitlement.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive environment.
- Qualifications: Experience in administration and excellent communication skills are essential.
- Other info: Flexible part-time hours with opportunities for personal and professional growth.
The predicted salary is between 13 - 16 £ per hour.
We at TFP are looking for brilliant minds and passionate hearts to help us shape the future of fertility. We are one of the largest fertility service providers in Europe operating our IVF clinics and egg/sperm freezing banks in the UK, Poland and Netherlands. We have embarked on the mission to use technology to provide patients with a memorable best-in-class fertility journey that leads to the best outcome starting a family. At TFP, we offer all our patients the care, understanding and expertise that help to bring dreams to life. We are passionate about what we do, which reflects our commitment to creating lives and changing lives. Science research and innovation are key to how we work and have led to us pioneering fertility treatment for more than 35 years. Many of our clinicians are internationally renowned specialists and we regularly share knowledge across our clinics to further improve our success.
The Role: Are you passionate about delivering exceptional customer service? Could you help support our patients along every step of their journey? We’d love to hear from you. We’re looking for someone to join our amazing Patient Support team, providing exceptional customer care and an efficient administration service for all our patients.
Your focus in this role will be providing first class customer experience at our TFP Fertility Clinic. Working as part of a close-knit team, you will be the central point for our patients, staff and visitors, handling a broad range of enquiries in person, by telephone and email. You’ll assist patients with a broad range of queries including funding, appointments, test results and the different steps they’ll be taking along the fertility journey. You’ll work closely with our satellite services, local NHS Consultants and any other related organisations to help answer their queries promptly and efficiently.
We’re passionate about helping our teams to be at their best, so we’ll work with you to ensure you’re fully supported both personally and professionally. With opportunities to develop within your role in Patient Support, you’ll work to a programme to build your skills and experience. This is a permanent part time position, 22.5 or 30 hours per week over 2/3 days - shifts will be 7.5 hours per day between. There will be an evening and weekend shift required on a rotational basis of 1:4.
The Location: TFP Thames Valley Fertility (TVF) was established in 2017, and due to the passion, expertise and reputation of our team, has already grown into a leading fertility clinic. Providing treatment to both NHS and private patients, TVF performs approximately 550 fresh cycles and 450 frozen cycles per year. Offering a full suite of treatment and diagnostic services, including PGT. Conveniently located on the outskirts of Maidenhead, adjacent to junction 8/9 of the M4, there is ample free parking for staff and patients at the front of the building. Our state-of-the-art laboratory was purpose built in 2017 and is equipped with the latest laboratory equipment and monitoring systems that support us in achieving excellent outcome KPI’s. TVF also has a 5/5 inspection rating from the HFEA.
Key Responsibilities:
- Promptly and professionally managing initial enquiries via telephone/email within 24 hours of receipt.
- Effective processing of all GP, consultant and self-referrals within 3 days.
- Dealing with all satellite clinics and ensuring that communication is of a high standard to deliver a seamless patient pathway.
- Explaining the processes to new patients and those seeking treatment.
- Ensuring that patients’ records and correspondence are correctly filed.
- To be conversant with the patient database for recording and maintaining patient information, including the appointment and invoicing system.
- Ensuring that all communication with the patient is documented in the patient database.
- Ensuring that money has been received for all appointments that require to be paid for in advance and follow up where necessary.
- To carry out the scanning and allocating of patient notes, invoices and other paperwork, as required, into the computer system.
Qualifications And Experience:
- Educated to Higher Level.
- Experience working in an administration role.
- Experience working with patients/customers both face-to-face and over the telephone.
- Skills & competencies normally associated with relevant administration experience.
- Proficient knowledge and experience of Microsoft Office Packages.
- Excellent keyboard/IT skills.
- Excellent oral and written communication skills and manner.
- Ability to communicate effectively with staff and patients over the telephone and face-to-face.
- Excellent time management skills.
- Commitment to delivering a high-quality patient experience.
- Be comfortable asking for payments and taking payments from patients.
- High level of customer orientation.
- High level of resilience and empathy.
Location: TFP Thames Valley Fertility - Maidenhead
Salary: Competitive (Depending on experience)
Working Hours: 22.5 - 30
Pension: Dual contribution pension scheme
Holiday Entitlement: 27 Days +
Patient Services Coordinator - Part Time in Maidenhead employer: TFP Fertility Group
Contact Detail:
TFP Fertility Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Patient Services Coordinator - Part Time in Maidenhead
✨Tip Number 1
Get to know the company! Research TFP Fertility and understand their mission and values. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your customer service skills! Since this role is all about providing exceptional care, think of examples from your past experiences where you've gone above and beyond for a customer. Be ready to share these stories during your interview.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can give you insider tips about the interview process and what it’s really like to work at TFP Fertility.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the TFP family!
We think you need these skills to ace Patient Services Coordinator - Part Time in Maidenhead
Some tips for your application 🫡
Show Your Passion: When writing your application, let your passion for customer service and helping others shine through. We want to see how your heart aligns with our mission at TFP Fertility!
Tailor Your CV: Make sure to customise your CV to highlight relevant experience in administration and patient support. We love seeing how your skills can contribute to our amazing Patient Support team.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so make sure your written words reflect that – it’s a key part of the role!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at TFP.
How to prepare for a job interview at TFP Fertility Group
✨Know the Company Inside Out
Before your interview, take some time to research TFP Fertility. Understand their mission, values, and the services they offer. This will not only help you answer questions more effectively but also show your genuine interest in being part of their team.
✨Showcase Your Customer Service Skills
As a Patient Services Coordinator, exceptional customer service is key. Prepare examples from your past experiences where you’ve gone above and beyond for customers or patients. Highlight your ability to handle queries efficiently and with empathy.
✨Practice Common Interview Questions
Anticipate questions related to patient care and administration. Think about how you would explain processes to new patients or manage multiple enquiries. Practising these scenarios can help you feel more confident during the actual interview.
✨Demonstrate Your Team Spirit
TFP values teamwork, so be ready to discuss how you work well in a close-knit environment. Share examples of how you’ve collaborated with colleagues in the past to achieve common goals, especially in high-pressure situations.
