Office Administrator in City of Westminster

We are looking for a highly organised and proactive Office Administrator to ensure the smooth day-to-day running of our Head Office locations.

This role plays a key part in delivering an exceptional workplace experience for employees, visitors and contractors while supporting the wider Property team with facilities management, administration and health & safety activities.

Based across three neighbouring offices on Eversholt Street (Phase Eight, Whistles and Hobbs), you'll manage a varied workload, balancing front-of-house responsibilities, facilities coordination, property administration and compliance.

Using strong planning and diary management skills, you'll develop a monthly schedule that supports the needs of each office and communicate your whereabouts to key stakeholders.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organisation and takes pride in creating a well-run and welcoming office environment.

This is a fully office-based role, Monday to Friday.

What you'll be doing

• Oversee the day-to-day running of three central London office locations, ensuring a welcoming, organised and efficient environment for employees, visitors and contractors.
• Act as the main point of contact for office operations, facilities management, building management teams, contractors and service providers.
• Manage front-of-house activities, including visitor management, office access passes, meeting room support, post and deliveries, and the supply of office consumables, stationery and refreshments.
• Coordinate planned and reactive maintenance works, liaising with contractors, scheduling repairs, supervising works on-site and communicating any impact to colleagues.
• Support the Property team with administrative tasks, including purchase orders, invoices, contractor coordination and project-related ordering for store openings, relocations and refurbishments.
• Ensure high standards of workplace presentation, cleanliness and functionality across all office locations.
• Take ownership of office Health & Safety compliance, including risk assessments, fire marshal responsibilities, contractor compliance, certification management and the coordination of required safety works.
• Arrange and oversee minor office repairs and maintenance requirements, ensuring issues are resolved quickly and efficiently.
• Support facilities management matters across both head office and retail locations as required.
• Build strong working relationships with internal stakeholders and external partners to ensure the smooth operation of all office facilities.
• Who you'll be
• Previous experience in an Office Administration, Office Coordinator, Facilities Coordinator or similar role.
• Excellent organisational and time management skills with the ability to prioritise competing demands.
• Strong communication and stakeholder management skills.
• Confident coordinating contractors, suppliers and service providers.
• Good administrative skills with strong attention to detail.
• Ability to work independently and manage multiple locations effectively.
• Proficient in Microsoft Office applications.
• Knowledge of facilities management, property administration or health & safety processes would be advantageous.
• A proactive, hands‑on approach with a positive and flexible attitude.

It's not just what you can do for us. Throughout we will give you the tools and the time to develop your career in the direction you want to go.

Benefits

• Generous colleague discount up to 70%
• Up to 28 days holiday entitlement per annum
• Financial and Wellbeing assistance
• Enhanced Maternity package
• Virtual GP service - unlimited access 24/7
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