At a Glance
- Tasks: Support senior leaders by managing diaries, travel, and meeting preparations.
- Company: Join Teya, a dynamic company focused on innovation and leadership.
- Benefits: Enjoy flexible hours, health support, and generous leave policies.
- Other info: Opportunity for growth in a collaborative and supportive team.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Experience supporting senior executives and strong organisational skills required.
The predicted salary is between 45000 - 55000 € per year.
We are looking for an exceptional Executive Assistant to support three senior leaders at Teya: Chief Strategy Officer, Chief Commercial Officer and Country Leader for the UK. This is a high-impact role for someone who thrives in a fast-moving environment, enjoys bringing structure to complexity, and knows how to keep senior stakeholders focused on the highest-value priorities. You will be a trusted partner across calendar management, travel, meeting preparation, internal coordination, and day-to-day operational support, while helping to create efficiency, momentum and clarity across multiple leadership agendas.
Your Mission
- Manage complex diaries across three senior executives, aligning meetings, priorities and time effectively across internal and external stakeholders.
- Coordinate domestic and international travel, itineraries and logistics with precision and foresight.
- Prepare meeting agendas, briefing packs, presentations, summaries and follow-up materials to ensure leaders are well prepared and actions are clearly tracked.
- Act as a key point of contact between the executives and a broad range of stakeholders across the business, helping communication flow smoothly and professionally.
- Support leadership cadence by organising recurring meetings, off‑sites and business reviews, and ensuring decisions, actions and deadlines are captured and progressed.
- Provide day‑to‑day administrative and operational support, anticipating needs before they arise and solving issues quickly and pragmatically.
- Help streamline and improve ways of working, introducing structure and process where needed to improve efficiency across the leadership team.
- Partner closely with teams across strategy, commercial and UK market operations to keep priorities moving and remove friction wherever possible.
Your Story
- Proven experience supporting C‑level or senior executive stakeholders in a fast‑paced, high‑performance environment.
- Experience managing multiple senior leaders at once, with the judgement to balance competing priorities and shifting demands.
- Strong experience across complex diary management, travel coordination, meeting planning and executive‑level administration.
- A track record of producing high‑quality presentations, documents and briefing materials for senior audiences.
- Excellent written and verbal communication skills, with confidence working across a wide range of internal and external stakeholders.
- Strong organisational skills, attention to detail, and the ability to stay calm and effective under pressure.
- A proactive, hands‑on mindset with the ability to work independently, solve problems quickly and make sound decisions.
Skills
- Exceptional organisation and prioritisation
- Strong judgement and professionalism
- High levels of discretion and confidentiality
- Excellent stakeholder management
- Clear, polished communication
- A proactive and resourceful approach
- Strong attention to detail
- Resilience and composure in a high‑tempo environment
- Flexibility and comfort working in ambiguity
- Dependability, ownership and a genuine bias for action
The Perks
- Flexible working hours, as long as it suits both you and your team
- Physical and mental health support through our partnership with GymPass, giving free access to over 1,500 gyms in the UK, 1‑1 therapy, meditation sessions, digital fitness and nutrition apps
- Extended and improved maternity and paternity leave choices, giving employees more flexibility and support
- Cycle‑to‑Work Scheme
- Health and Life Insurance
- Pension Scheme
- 25 days of Annual Leave
Executive Assistant employer: Teya Services Ltd
At Teya, we pride ourselves on being an exceptional employer that values flexibility and employee well-being. Our vibrant work culture fosters collaboration and innovation, providing ample opportunities for professional growth while supporting a healthy work-life balance. With comprehensive benefits like health support, generous leave policies, and a commitment to employee development, Teya is the ideal place for those seeking a meaningful and rewarding career in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Teya on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions and scenarios related to executive support. We recommend role-playing with a friend to get comfortable with articulating your experience and skills.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your best work, like presentations or meeting agendas you've created. This will demonstrate your ability to manage complex tasks effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience with diary management, travel coordination, and supporting senior leaders. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re the perfect fit for this fast-paced environment. Share specific examples of how you've managed competing priorities and streamlined processes in previous roles.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written communication is clear and polished. We love seeing strong writing skills, so pay attention to grammar and structure in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us. Plus, it’s super easy!
How to prepare for a job interview at Teya Services Ltd
✨Master the Art of Diary Management
Since you'll be managing complex diaries for senior leaders, practice discussing your experience with diary management. Be ready to share specific examples of how you've successfully aligned meetings and prioritised tasks in a fast-paced environment.
✨Showcase Your Travel Coordination Skills
Prepare to talk about your experience coordinating travel logistics. Highlight any instances where you anticipated needs or solved issues proactively, ensuring smooth travel arrangements for executives.
✨Prepare High-Quality Briefing Materials
Demonstrate your ability to produce polished presentations and documents. Bring samples if possible, and be prepared to discuss your process for creating meeting agendas and follow-up materials that keep stakeholders informed and engaged.
✨Exhibit Strong Communication Skills
Communication is key in this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've managed stakeholder relationships and facilitated smooth communication across teams in previous roles.
