At a Glance
- Tasks: Support senior leaders by managing diaries, travel, and meeting preparations.
- Company: Join Teya, a dynamic company focused on innovation and collaboration.
- Benefits: Enjoy flexible hours, health support, 25 days leave, and a friendly office vibe.
- Other info: Inclusive workplace committed to diversity and personal growth.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication.
The predicted salary is between 45000 - 55000 € per year.
We are looking for an exceptional Executive Assistant to support three senior leaders at Teya: Chief Strategy Officer, Chief Commercial Officer and Country Leader for the UK. This is a high-impact role for someone who thrives in a fast-moving environment, enjoys bringing structure to complexity, and knows how to keep senior stakeholders focused on the highest-value priorities. You will be a trusted partner across calendar management, travel, meeting preparation, internal coordination, and day-to-day operational support, while helping to create efficiency, momentum and clarity across multiple leadership agendas.
Your Mission
- Manage complex diaries across three senior executives, aligning meetings, priorities and time effectively across internal and external stakeholders.
- Coordinate domestic and international travel, itineraries and logistics with precision and foresight.
- Prepare meeting agendas, briefing packs, presentations, summaries and follow-up materials to ensure leaders are well prepared and actions are clearly tracked.
- Act as a key point of contact between the executives and a broad range of stakeholders across the business, helping communication flow smoothly and professionally.
- Support leadership cadence by organising recurring meetings, off‑sites and business reviews, and ensuring decisions, actions and deadlines are captured and progressed.
- Provide day‑to‑day administrative and operational support, anticipating needs before they arise and solving issues quickly and pragmatically.
- Help streamline and improve ways of working, introducing structure and process where needed to improve efficiency across the leadership team.
- Partner closely with teams across strategy, commercial and UK market operations to keep priorities moving and remove friction wherever possible.
Your Story
- Proven experience supporting C‑level or senior executive stakeholders in a fast‑paced, high‑performance environment.
- Experience managing multiple senior leaders at once, with the judgement to balance competing priorities and shifting demands.
- Strong experience across complex diary management, travel coordination, meeting planning and executive‑level administration.
- A track record of producing high‑quality presentations, documents and briefing materials for senior audiences.
- Excellent written and verbal communication skills, with confidence working across a wide range of internal and external stakeholders.
- Strong organisational skills, attention to detail, and the ability to stay calm and effective under pressure.
- A proactive, hands‑on mindset with the ability to work independently, solve problems quickly and make sound decisions.
Skills
- Exceptional organisation and prioritisation
- Strong judgement and professionalism
- High levels of discretion and confidentiality
- Excellent stakeholder management
- Clear, polished communication
- A proactive and resourceful approach
- Strong attention to detail
- Resilience and composure in a high‑tempo environment
- Flexibility and comfort working in ambiguity
- Dependability, ownership and a genuine bias for action
The Perks
- Flexible working hours, as long as it suits both you and your team
- Physical and mental health support through our partnership with GymPass, giving free access to over 1,500 gyms in the UK, 1‑1 therapy, meditation sessions, digital fitness and nutrition apps
- Extended and improved maternity and paternity leave choices, giving employees more flexibility and support
- Cycle‑to‑Work Scheme
- Health and Life Insurance
- Pension Scheme
- 25 days of Annual Leave (+ Bank Holidays)
- Office snacks every day
- Friendly, comfortable and informal office environment in Central London
Teya is proud to be an equal opportunity employer. We are committed to creating an inclusive environment where everyone, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, disability, religion, or background can thrive and do their best work. We believe that a diverse team leads to better ideas, stronger outcomes, and a more supportive workplace for all. If you require any reasonable adjustments at any stage of the recruitment process, whether for interviews, assessments, or other parts of the application, we encourage you to let us know. We are committed to ensuring that every candidate has a fair and accessible experience with us.
Executive Assistant employer: Teya Services Ltd
Teya is an exceptional employer that fosters a dynamic and inclusive work culture, offering flexible working hours and comprehensive health support through partnerships like GymPass. With a focus on employee growth, Teya provides opportunities for professional development while ensuring a friendly and informal office environment in Central London, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Teya on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions for Executive Assistants. Think about how you’d manage complex diaries or coordinate travel. We want you to show off your skills and experience confidently!
✨Tip Number 3
Show your personality! During interviews, let your proactive and resourceful side shine through. Share examples of how you've tackled challenges in fast-paced environments to demonstrate your fit for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the Teya team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience with managing complex diaries and supporting senior leaders, as this is key for us at Teya.
Showcase Your Communication Skills:Since you'll be liaising with various stakeholders, it's important to demonstrate your excellent written and verbal communication skills. Use clear and polished language in your application to reflect this.
Highlight Your Organisational Skills:We love a candidate who can juggle multiple tasks! Be sure to mention any specific examples of how you've successfully managed competing priorities and streamlined processes in your previous roles.
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. This way, we can easily track your application and get back to you faster!
How to prepare for a job interview at Teya Services Ltd
✨Master the Art of Diary Management
Since you'll be managing complex diaries for senior leaders, brush up on your calendar management skills. Familiarise yourself with tools like Google Calendar or Outlook, and practice how to prioritise meetings based on urgency and importance. Show that you can keep things organised and efficient!
✨Prepare Like a Pro
Get ready to impress by preparing meeting agendas and briefing packs in advance. Research the topics that will be discussed and think about potential questions or concerns that might arise. This will demonstrate your proactive approach and ability to anticipate needs.
✨Show Off Your Communication Skills
As a key point of contact, your communication style is crucial. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've successfully managed stakeholder relationships in the past, showcasing your polished verbal and written communication skills.
✨Embrace Flexibility and Problem-Solving
In a fast-paced environment, things can change quickly. Be prepared to share examples of how you've adapted to shifting priorities or solved unexpected issues. Highlight your resilience and ability to stay calm under pressure, as this will resonate well with the interviewers.
