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- Tasks: Provide essential administrative support and keep the office running smoothly.
- Company: Join a dynamic team in the Livingston Area Office.
- Benefits: Gain valuable experience with flexible hours and a supportive work environment.
- Other info: Opportunity to develop skills in a collaborative and engaging workplace.
- Why this job: Perfect for those looking to kickstart their career in a professional setting.
- Qualifications: High school diploma required; no prior experience needed.
The predicted salary is between 24000 - 36000 £ per year.
Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties
- Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
- Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
- Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
- Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
- Maintains records and inventories of materials, supplies and equipment.
- Prepares and distributes correspondence.
- Receives, sorts, opens, evaluates content, and distributes mail.
- Reviews, prepares and negotiates applicable program purchases for services, office materials, supplies, tools and equipment and monitors contracts.
- Runs queries and reports in a variety of applications/systems.
- Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
- Processes receipts and invoices for payment.
- Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
- Performs other job responsibilities as assigned.
Minimum Qualifications
Education
High School Grad or Equivalent in general education.
Experience
No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Licenses and Certifications
Valid driver’s license. This position requires driving a state vehicle.
Competencies
- Some knowledge of Automated record-keeping methods and applicable computer systems and applications.
- Some skill in maintaining effective working relationships with others.
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
- Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
- Preparing and maintaining confidential and sensitive records, files, and reports.
Ability to
- Follow verbal and written instructions.
Other Attributes
Protects sensitive and confidential information.
Physical Requirements and Working Conditions
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools. Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs. Sitting – prolonged periods of time. Repetitive Motion – substantial movements of the wrists, hands, and/or fingers. Close Visual Acuity – work includes data/figures; viewing a computer screen; extensive reading.
Conditions of Employment
Please read the Standard Conditions of Employment (TxDOT) for all positions.
Administrative Assistant I - Livingston Area Office employer: Texas Department of Transportation
Contact Detail:
Texas Department of Transportation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant I - Livingston Area Office
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the company you're eyeing. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show that you’re not just another candidate; you’re genuinely interested in being part of their team. Tailor your answers to reflect their values!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, so you come across as confident and capable.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression. It shows you’re polite and enthusiastic about the opportunity, which can set you apart from other candidates.
We think you need these skills to ace Administrative Assistant I - Livingston Area Office
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your administrative skills in your application. We want to see how you can handle tasks like managing calendars, editing documents, and maintaining records. Use examples from your past experiences to show us what you can bring to the table!
Keep It Clear and Concise: When writing your application, clarity is key! We appreciate well-structured sentences and proper grammar. Remember, this role involves a lot of communication, so let’s see that you can express yourself clearly right from the start.
Tailor Your Application: Don’t just send a generic application! Take a moment to tailor your application to the specific role. Mention how your skills align with the duties listed in the job description. This shows us that you’ve done your homework and are genuinely interested in the position.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Texas Department of Transportation
✨Know Your Role
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant I. Familiarise yourself with tasks like managing calendars, handling correspondence, and maintaining records. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Practice Your Communication Skills
Since this position involves contact with managers and the public, practice clear and concise communication. Prepare to answer questions about how you would handle phone calls, emails, and in-person interactions. Role-playing with a friend can help you feel more confident.
✨Showcase Your Organisational Skills
Be ready to discuss your organisational strategies. Think of examples where you've successfully managed multiple tasks or maintained records. Highlight any experience with automated systems or record-keeping methods, as these are key competencies for the job.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, office culture, or specific tools they use. This shows your interest in the role and helps you assess if it's the right fit for you.