Senior Programme Administrator

We have an exciting fixed term - 15 months opportunity for a motivated and dedicated project administrator to support our EPR implementation. The successful candidate will have significant experience in administration and will provide comprehensive, efficient and effective support to members of the EPR implementation team. Strong organisational, prioritisation and planning skills are essential. This is a demanding and busy role, requiring the Trust values and standards of behaviour to be demonstrated.

You must have the Right to Work in the UK to be successfully appointed. This role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa, therefore the Trust is unable to offer sponsorship for this role.

Main duties of the job:

• Provide administrative and organisational support for the EPR programme and related work streams.
• Act as the first point of contact for all internal and external enquiries about the programme and its work streams.
• Maintain and update the information libraries and databases across the programme, providing summary reports as required.
• Organise governance meetings.

Person Specification:

Personal:

• Work in accordance with the Staff Compact and Trust Values.
• Work flexibly and cooperatively as part of a team.
• Remain calm and productive under pressure, especially during key milestones.
• Proactive and committed to continual quality and service improvement.
• Self-aware and committed to professional and personal development.
• Promote a positive image of the EPR Programme and the wider Trust.
• Demonstrate enthusiasm for digital transformation in healthcare.

Qualifications:

• Diploma/NVQ Level 4 in Business Administration, or Level 3 plus willingness to achieve Level 4 within 2 years, or equivalent experience.
• Key skills in literacy and numeracy Level 2 or GCSE in Maths and English grade C or above.
• ITQ Level 2 or equivalent.
• ECDL advanced level or equivalent.

Experience:

• Significant experience in office administration or programme/project support.
• Experience initiating and maintaining office systems and document management.
• Experience preparing agendas, taking minutes, maintaining action logs for formal meetings.
• Experience using Microsoft Office applications; Word, Excel, PowerPoint, Outlook, MS Teams.
• Experience organising meetings using conferencing facilities (e.g. MS Teams).
• Experience working within an NHS or healthcare environment.
• Experience supporting a programme or project management office.
• Experience using a procurement/purchasing system (e.g. Cardea, Oracle, ERIC).
• Experience using a risk/issue management system (e.g. Datix).

Knowledge:

• Comprehensive knowledge of Microsoft Office applications.
• Understanding of confidentiality and associated legal and policy requirements.
• Knowledge of secretarial and administrative procedures and ability to undertake tasks adhering to procedures and guidelines.
• Knowledge of programme/project management methodologies (e.g. PRINCE2, MSP).
• Knowledge of NHS governance structures and reporting requirements.
• Aware of NHS EPR or digital programme environments.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to the Disclosure and Barring Service will be required.