At a Glance
- Tasks: Provide essential admin support to a multi-disciplinary mental health team.
- Company: Join the Tees Esk and Wear Valleys NHS Foundation Trust, dedicated to mental health care.
- Benefits: Enjoy 27 days annual leave, NHS pension, staff discounts, and wellbeing support.
- Other info: Part-time role with opportunities for career progression and personal development.
- Why this job: Make a real difference in mental health care while developing your skills.
- Qualifications: Level 3 qualification or equivalent experience; customer service skills are a plus.
The predicted salary is between 27776 - 30354 £ per year.
Part‑time (15 hrs per week) 12‑month fixed‑term contract, working within the Scarborough Community Mental Health team for Older People. In the event we are unable to appoint a successful candidate to the Band 4 Medical Secretary role, a developmental Medical Secretary role at Band 3 will be considered. Those who do not meet the Band 4 criteria but meet all of the Band 3 criteria are encouraged to apply on this basis. In a developmental role, it is expected that the post holder has the time, support and training to consolidate and enhance the skills and knowledge required to perform at the Band 4 level. The post holder should complete the relevant qualifications and competency framework within the 12‑month fixed‑term timeframe before progressing to Band 4. You must have the Right to Work in the UK to be successfully appointed to this role. This role does not meet the eligibility criteria for sponsorship under the Skilled Worker visa, so sponsorship cannot be offered.
Main duties of the job: This role is at the heart of the multi‑disciplinary team and works closely with consultants, junior doctors, nurses, psychologists, occupational therapists and management to ensure they have the administrative support needed to provide the best possible care to patients. We are looking for someone who is comfortable multitasking in a busy environment, confident offering supervisory support to other admin staff, able to communicate confidently, build strong working relationships, prioritise workloads, and is genuinely interested in supporting the challenges of mental health care. Your main duties will be to provide comprehensive admin support to the consultant and medical team, which includes digital dictation and/or copy typing of patient letters, diary management, MDT/CLS minute taking, and recording confidential and sensitive information on Trust systems accurately and timely. You will work with the team administrator to deliver admin support, attend regular meetings to improve knowledge, minute meetings, keep accurate records, and receive a job plan and fully supported induction.
About us: Benefits include:
- 27 days annual leave (increases with service) plus bank holidays
- Generous NHS pension scheme
- Staff discounts at over 200 branded stores
- TEWV monthly staff prize draw
- Car lease scheme
- Access to trust gyms
- Option to purchase additional annual leave
- Staff wellbeing support
- Staff recognition schemes (e.g., Greatix and Star Awards)
Person Specification:
Qualifications:- Level 3 qualification in a relevant field or equivalent experience, or willingness to work towards Level 3 in Business Administration
- Key skills/functional skills in literacy and numeracy Level 2 (or O Level Grade C and above; New GCSE in Maths and English Grade 4–9) essential for full competency
- RSA Level 2 or equivalent secretarial/administrative experience in a clinical environment
- Experience in an administrative environment (diary management, filing systems, meeting coordination, minute taking, data input, collating and presenting information)
- Customer service experience (face‑to‑face, answering calls, correspondence)
- Experience organising demands and workloads
- Experience setting up and maintaining administrative systems and processes
- Experience working autonomously and proactively
- Comprehensive knowledge of Microsoft Office applications
- Understanding of data protection and confidentiality requirements
- Knowledge of office systems and processes
- Knowledge of NHS systems
- Good organisational skills and ability to prioritise workload and work on own initiative within procedures
- Ability to work as part of a team, share knowledge and provide training
- High level of attention to detail and quality of work
- Ability to use and maintain office systems
- Positive, motivated and enthusiastic
- Committed to continual personal development
- Able to work in accordance with the Staff Compact and Trust Values and Behaviours, promoting a positive image of the Service
Disclosure and Barring Service Check: As a post subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, a Disclosure to the Disclosure and Barring Service (formerly CRB) will be required to check for any previous criminal convictions.
Salary: Depending on experience, pro rata, per annum.
Senior Administrator - Medical Secretary in Scarborough employer: Tewv Brits
Tees Esk and Wear Valleys NHS Foundation Trust is an exceptional employer, offering a supportive work culture that prioritises employee wellbeing and professional development. With generous benefits such as 27 days of annual leave, access to staff gyms, and a robust NHS pension scheme, employees are encouraged to grow within their roles while contributing to meaningful mental health care in the Scarborough community.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator - Medical Secretary in Scarborough
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Senior Administrator - Medical Secretary in Scarborough
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Tewv Brits, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Tewv Brits
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Tewv Brits.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Tewv Brits.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Tewv Brits can really resonate with interviewers and show your commitment to the field.
