Bid Co-ordinator in Birmingham

Tetra Tech is looking for a Bid Co‑ordinator to take a central role in coordinating the bids that shape the future of our technical and engineering work. The role can be hybrid, based at our central Birmingham office. If you enjoy being organised, supporting others and ensuring important tasks are completed accurately and on time, this role offers the chance to be an essential part of a busy, friendly team working across a wide range of technical projects.

Purpose & Scope of the Role

As a Bid Coordinator, you will play an essential administrative role in supporting the production of tender submissions for projects across the UK and Ireland. You will be the first point of contact for new client enquiries and will help direct information to the right internal teams so that everything starts on the right track. Your day‑to‑day work will involve:

• Organising documents
• Updating client and supply‑chain portals
• Managing shared content and templates
• Supporting Bid Managers with the smooth preparation of submissions

You will work within a friendly, central team of up to six people and support a variety of technical areas including planning, engineering, design, environmental consultancy and more. You will also help keep key business information accurate and up to date, ensuring our teams can respond to opportunities quickly and professionally.

Your Impact in this Position

In your first few months, you will get to know our systems, processes and client platforms and become a reliable point of contact for tender enquiries. As you grow in confidence, you will begin supporting smaller bids and taking ownership of core administrative tasks that help the team work efficiently. Over time, you can progress into Bid Management or move into wider operations or project coordination roles. You will gain hands‑on experience across many disciplines, supported by colleagues who are invested in helping you develop.

Your Toolkit for Success at Tetra Tech

We recruit using core capabilities— the toolkit of essential skills, experience, competencies, and responsibilities required to perform the role effectively. If you feel you meet about 75 % of the requirements for this role, we would love to hear from you.

Bid Coordination and Opportunity Management

You will support the early stages of each tender by logging, assessing and circulating new opportunities to the right technical teams. This involves keeping information organised, tracking what needs to happen next and making sure enquiries are progressed promptly and accurately so colleagues have everything they need to respond effectively.

Stakeholder Engagement and Communication

You will work closely with Bid Managers, subject matter experts and other internal teams, helping them stay informed and aligned throughout the bid process. Clear, respectful communication will be central to your role, whether you are requesting information, clarifying requirements or updating people on upcoming deadlines.

Governance, Compliance and Knowledge Management

You will help maintain our bid library and shared documents, updating templates, policies and standard content so they remain accurate and complete. Your attention to detail will ensure teams always have access to reliable information that reflects current business needs and supports high‑quality submissions.

Planning, Prioritisation and Deadline Resilience

You will support the preparation and final upload of bids, helping to manage competing priorities and fixed deadlines. Staying calm, organised and flexible will allow you to adapt as circumstances change while still delivering high‑quality work when time pressures increase.

Project Coordination and Client Systems Administration

You will help maintain client procurement portals and supply‑chain systems, ensuring organisational details, certifications and policies are kept up to date. You will work with colleagues to resolve issues quickly, manage access and ensure data is accurate so the business can respond smoothly to client requirements.

Qualifications & Experience

Strong administrative skills are essential, along with clear written and verbal communication and confidence using digital tools and document platforms. Experience in a consultancy or technical environment is useful but not required. Training such as APMP Foundation, PRINCE2 Foundation or APM PFQ can be helpful, but we welcome applicants with equivalent experience or a desire to learn.

Rewarding Your Expertise

At Tetra Tech RPS Consulting, we aim to offer a competitive market‑rate salary aligned with the level and responsibilities of each role. Our total reward package is designed to reflect the seniority and impact of the position and includes a range of attractive benefits that support your professional growth and personal wellbeing.

EEO and Flexible Working

In alignment with the Equality Act 2010, we will make reasonable adjustments to support candidates and employees requiring additional arrangements. This could include adaptations to work schedules, training approaches or the physical workspace. Please inform us if you need any accommodations during the recruitment process or in your day‑to‑day role. Flexible working options are available in this role, with working patterns agreed collaboratively between employees and line managers to support individual wellbeing and optimal performance.