At a Glance
- Tasks: Coordinate recruiting logistics and support leadership in a fast-paced startup environment.
- Company: Join Odyssey, an AI lab revolutionising multiple industries with cutting-edge technology.
- Benefits: Competitive salary, dynamic work culture, and opportunities for personal growth.
- Other info: Thriving startup atmosphere with exciting challenges and career advancement.
- Why this job: Be a key player in shaping the future of AI and robotics.
- Qualifications: Strong organisational skills and experience in recruiting or operations.
The predicted salary is between 104000 - 117000 £ per year.
Who we are
Odyssey is an AI lab pioneering general‑purpose world models: causal, multimodal systems that learn to predict and interact with the world over long horizons, while generating real‑time, interactive simulations from any starting point. This foundational technology promises to revolutionise robotics, science, healthcare, education, gaming, defence, and beyond.
About The Team
Our exceptionally strong and focused founding team came from DeepMind, OpenAI, Tesla, Waymo, and Wayve. We're at the GPT‑2 moment for world models and the next 12‑18 months will shape who leads this space! Odyssey is hiring across research, engineering, product, and operations, and we need an exceptional Recruiting Coordinator to help us build the team that will define this frontier.
What We’re Looking For
This is a critical people & operations role at Odyssey. You’ll sit at the intersection of recruiting, leadership support, and internal operations, enabling the company to hire great people and run smoothly as we scale—quickly. You’ll manage candidate coordination and recruiting logistics, support founders and leaders with scheduling and operations, and help build the systems that keep a growing startup organised. This role is ideal for someone who loves being close to the action and thrives in environments where no two days are the same. You’ll be a trusted partner to leadership and a critical part of the company’s growth.
What You’ll Do
- Support interview scheduling across teams and time zones.
- Serve as the main point of contact for candidates throughout the process.
- Coordinate interview logistics (virtual and in‑person), including candidate travel.
- Maintain ATS hygiene and manage recruitment workflows (scheduling, feedback collection, tracking).
- Ensuring timely and error‑free data entry across systems and tools.
- Ensure every candidate has a high‑touch, high‑quality experience with Odyssey.
- Partner with hiring managers to improve recruiting processes and coordination systems.
- Provide calendar management and scheduling support for founders and leadership.
- Coordinate internal meetings, external calls, travel booking, and expense workflows.
- Support team events, offsites, special projects, and internal operations improvements.
- Support onboarding for new hires.
- Help document internal processes and run lightweight people and operations programs.
- Assist with office logistics and general company needs.
- Jump into high‑priority tasks as needed; this is a true startup role.
Who You Are
- Strong organisational and time‑management skills.
- Excellent communication and interpersonal abilities.
- Comfortable working in ambiguity and extremely fast‑moving environments.
- A proactive problem‑solver who navigates challenges quickly and identifies solutions.
- Able to juggle multiple priorities with strong attention to detail.
- Experienced with ATS, CRM, and project management tools (Ashby, Attio, Notion, Linear), as well as scheduling tools and calendar/email systems.
- Background in recruiting coordination, executive support, HR ops, or team operations.
- Experience in startup or high‑growth environments.
- Nice to have: comfortable using Slack as a primary communication channel.
- Bonus: experience working with founders and senior leaders.
- Bonus: event planning, office management, or team‑building experience.
If you've ever built a process that didn't exist, fixed something nobody asked you to fix, and genuinely enjoy being the person who makes a complex machine run, please apply!
Compensation Range: $130K - $150K
Recruiting Coordinator employer: Tesla
Odyssey is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those who thrive in fast-paced environments. As a Recruiting Coordinator, you'll play a pivotal role in shaping the future of AI technology while enjoying competitive compensation and opportunities for professional growth. With a team comprised of industry leaders from renowned companies, you'll be part of a collaborative atmosphere that values creativity and initiative, making every day at Odyssey a rewarding experience.
StudySmarter Expert Advice🤫
We think this is how you could land Recruiting Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Odyssey or similar companies. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the unexpected! In a fast-paced environment like Odyssey, you never know what might come up during an interview. Brush up on your problem-solving skills and be ready to showcase how you handle ambiguity.
✨Tip Number 3
Showcase your organisational skills! As a Recruiting Coordinator, you'll need to juggle multiple tasks. During interviews, share examples of how you've managed complex schedules or improved processes in previous roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Odyssey team.
We think you need these skills to ace Recruiting Coordinator
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your knack for organisation and time management. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you'll need to do in this role!
Communicate Clearly:Make sure your written communication is clear and concise. This role involves a lot of coordination, so we need to know you can convey information effectively, whether it's in emails or scheduling.
Tailor Your Experience:Don’t just send a generic application! Tailor your experience to match what we’re looking for. If you've got experience with ATS or project management tools, let us know how that fits into the role of Recruiting Coordinator.
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people!
How to prepare for a job interview at Tesla
✨Know the Company Inside Out
Before your interview, dive deep into Odyssey's mission and values. Understand their work in AI and how they aim to revolutionise various sectors. This knowledge will not only impress the interviewers but also help you articulate how your skills align with their goals.
✨Showcase Your Organisational Skills
As a Recruiting Coordinator, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully coordinated schedules, managed logistics, or improved processes in previous roles. Be ready to discuss specific tools you've used, like ATS or project management software.
✨Emphasise Your Communication Skills
Strong communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you can demonstrate your interpersonal abilities, especially in handling candidate interactions and supporting leadership. Role-play common scenarios to build confidence.
✨Be Ready for Ambiguity
Odyssey thrives in fast-paced environments where things can change rapidly. Prepare to discuss how you've navigated ambiguity in past experiences. Share examples of how you’ve adapted to unexpected challenges and maintained a high-quality experience for candidates.
